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  • 06/29/17--02:59: Somalia: Warehouse Clerk
  • Organization: World Health Organization
    Country: Somalia
    Closing date: 08 Jul 2017

    • To verify the condition, expiry dates and quantities of medical supplies being received into and distributed out of the warehouse.
    • Ensure proper arrangement and storage of warehouse stock.
    • Ensure well maintained cleanliness of the warehouse floors, shelves and special storage areas
    • Monitor stock movements by frequently updating stock cards and data base excel sheet of warehouse supplies by program.
    • Ensure movement of stock is accompanied by the appropriate documentation such as delivery notes and receiving reports while at the same time presenting the same to the OIC for verification and signature.
    • Prepare monthly stock movement reports for warehouse records as well and presented to the relevant programmes reflecting Initial stock of the month, Incoming during the month, outgoing during that month and final balance of that month.
    • Prepare quarterly report of medicines with short expiry dates of up to eight and present the same to the relevant programmes for action.
    • Carry out a physical inventory of the medicines and supplies under various programs every two months or as requested by WRO
    • Any other activity assigned by the supervisor of the warehouse.
    • Deliver documents, mails and other related office/warehouse correspondence to the concerned customs departments for imports & export procedures.

    How to apply:

    Send your application to WHO Mogadishu Office


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    Organization: World Health Organization
    Country: South Sudan
    Closing date: 12 Jul 2017

    1.Type of assignment: Short term Consultancy

    2.Project Title: Strengthening Comprehensive Emergency Obstetric and New-born care

    3.Duration of Initial Contract: 5 months

    4.Location, Country Juba, Republic of South Sudan with extensive field mission, remote locations

    5.Expected starting date: Immediately

    6.Brief Project Description: The project aims to make available 24/7 comprehensive Emergency Obstetrics & New-born services in 6 referral hospitals in South Sudan through institutional and organizational capacity building, improvement in capital assets, strengthening referral and provision of medical and ancillary supplies.

    7.Host Agency/Host Institute: WHO, South Sudan

    8.Organizational Context:

    South Sudan is among 40 counties in the world with very high maternal mortality and some of the world worst health indicators. The Comprehensive Emergency Obstetrics & Neonatal Care (CEmONC) Project supports the Ministry of Health and contributes to the overall reduction of maternal and neonatal mortalities. The project has had significant health and socio-economic impact, resulting from improved access to quality health care for rural populations.

    Currently the project operates in six states hubs of Bor, Kuajok, Wau, Torit, Aweil and Yambio. It supports the states referral hospitals to provide emergency comprehensive obstetrics and neonatal care services. The project deployed international obstetricians and UNV midwives to provide technical supports to these hospitals in capacity building and real hands on training for local staffs. The monitoring and evaluation specialist will report to the overall project manager and work very closely with the project team. He/she will create a database for the project and helps analyze the data from the field. Overall he/she will provide support in developing and writing quarterly, annual, end of project and special reports. The M&E Officer will be one of the core team members and plays a vital role in collecting, analyzing, and sharing information that is important for the organization and the donor to make informed (evidence based) strategic decisions. Fundamental to the job is the ability to present information in a way that is easily understood by all.

    9.Type of Assignment Place: Assignment without family

    10.Description of Tasks:

    Under the overall guidance and direct supervision of the project manager and project officer the incumbent reporting, monitoring and evaluation officer will undertake the following responsibilities:

    Specific Requirements

    a) Develop a comprehensive robust data base system as a main repository for capturing all project data.

    b) Provide database for production of key information products and support Project Officer to write quarterly, annual and end of project reports.

    c) Assist in the production and updating of information products such as reports, charts and info-graphics by turning data into graphical products to convey messages and a storyline

    d) Compare Health Management Information System (HMIS) data from the Ministry of Health with overall project data so as to determine impact of the project on the entire health system and continuum of care

    e) Assist with training of project and Ministry of Health staff in data collection and other data and M&E tools

    f) Visit 6 sites in the field for additional information for end of project report writing and establish data collection systems

    g) Complete a filed assessment and desk review of the project activities and write a comprehensive end of project report

    Results/Expected Outputs:

    a) Clean the organizations health data, manage and develop the organizations database and analyse project information for further dissemination

    b) Implement innovative information management systems for the project

    c) Contribute to writing projects reports such as annual and end of project reports

    d) Contribute to development of visibility and advocacy materials for the project e.g. brochures, script for video, success stories etc.

    e) Any other tasks that may be required (within reason) to achieve the objective of this assignment

    Conduct field visits to the 6 sites with the aim to provide project reports and first-hand information to the organization and all stakeholders.

    12. Profile Requirements:

    a) Qualification and experience:

    Essential: The incumbent should be dynamic with good communication and writing skills. Preferably degree in Health Informatics, statistics or Biostatics. However degree in related field such as health sciences, Public Health is also desirable.

    Essential: 5 years of professional experience with an emergency response or a development program.

    Essential Technical Skills:

    · Strong knowledge of Excel and preferably MS Access or other databases.

    · Understanding of GIS/Cartographic outputs and ability to collect and organize data to support their production (potentially to be produced by others);

    · Ability to present information in understandable tables, charts and graphs

    · Data storage and file management expertise

    · Assessment, Survey, and Monitoring and Evaluation expertise

    · Communications and technical writing using both graphic and narrative presentations

    · Information Technology skills

    Desirable: Demonstrable experience of working in conflict African country in the last 2 years

    Languages:

    • Excellent knowledge of English, with the ability to work in another UN language.
    • Other Skills (e.g. IT): Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint etc) with an emphasis on Excel and other epidemiological research application.

    b)Skills:

    Demonstrate knowledge in Communication, writing and data analysis skills.

    c)Competencies and values:

    Producing results (core)

    Fostering integration and teamwork (core)

    Building and promoting partnerships across the Organization and beyond (managerial)

    Respecting and promoting individual and cultural differences (core)

    Competencies: Functional

    1. Very good communication and writing skills

    2. Good monitoring, evaluation and analytical skills


    How to apply:

    The documents to be submitted with expressions of interest include :

    CV/ resume

    Example of previous work done on evaluation of projects

    Interested candidate are encouraged to send letter of application and resume to

    justinw@who.int with copy to pauls@who.int and gargarm@who.int


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    Organization: The Asia Foundation
    Country: Philippines
    Closing date: 05 Jul 2017

    The Asia Foundation's Conflict Management Project is currently looking for 2 Assistant Program Officers (APO) for its Cotabato and Zamboanga offices.

    The successful recruit for Cotabato City Office will support the “Restoring Mutual Trust in Mindanao through People to People Engagement” on project activity implementation and monitoring. S/he will work with the Program Manager to deliver the project’s target results.

    The successful recruit for Zamboanga City Office will support the projects “Restoring Mutual Trust in Mindanao through People to People Engagement” and “Cohesion, Advocacy, Resilience, and Expansive Engagement (CARE) for Peace” on projects activity implementation and monitoring. S/he will work with the Program Manager and Senior Program Officer to deliver the projects’ target results.

    Both recruits will consult with Finance and Administration staff on all logistical, administrative and financial aspects of the projects. They will closely coordinate and liaise with Consultants, stakeholders and partners to ensure their support on relevant project activities and reporting requirements. Successful recruits will prepare letter of grants to partners and letter of contracts to Consultants and monitor deliverable and financial requirements. They will provide administrative and logistical assistance to the program team on travel arrangements, events/training/workshop organizing and management.

    Qualifications:

    • Must have completed a Bachelor’s degree. Master’s degree is a plus.
    • Minimum of two (2) years professional experience, preferably with development organizations.
    • Excellent verbal and written communication skills in English and Tagalog. Able to speak the local language - Tausug or Chavacano for Zamboanga and Maguindanaon, Iranun or Maranao for Cotabato.
    • Must have strong time management skills and attention to details.
    • Computer proficient in word processing, spreadsheets and database management.
    • Knowledge of the Philippine NGO community and government agencies particularly those working on governance and/or conflict management issues.
    • Knowledge of USAID, DFAT or other international donor agency requirements and regulations is an advantage.
    • Residing or willing to relocate in Cotabato City and/or Zamboanga City

    For more details about the position, please check the following:

    a. APO for Cotabato City - http://bit.ly/JD_APO_Conflict_P2P

    b) APO for Zamboanga City - http://bit.ly/JD_APO_Conflict_P2PandCARE


    How to apply:

    Interested applicants are strongly encouraged to send CV and application letter (specify the preferred area of assignment) toefren.tadeo@asiafoundation.orgon or before July 5, 2017.


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    Organization: World Health Organization
    Country: South Sudan
    Closing date: 12 Jul 2017

    As an integral component in the delivery of quality maternal and child health care in hospital is to establish an adequate standard for medical records. Medical records should be stored in a secure manner that allows access to authorized personnel only and safeguarded against loss or destruction and are maintained according to state requirements. However rapid assessment of in-patient medical records in six maternity hospitals in South Sudan shows noncompliance to standards and procedures. In some hospitals there are no records available for in patients whilst in other hospitals they are not organized and stored in manner that allows easy retrieval. If continuity of care for patients is to be assured, it is vital to keep good medical records, whether they are handwritten or electronic. Health professionals and others are able to use adequate medical records to reconstruct the essential parts of each patient contact, without the need to refer to memory.

    Presently WHO supports the Ministry of Health in six tertiary hospitals providing comprehensive Emergency Obstetrics & Neonatal Care services with the overall goal of reducing maternal and neonatal mortalities through institutional and organizational capacity building. One of the essential components of the project is to support the establishment of standard in patient record system for the maternal & child health units in each of the six tertiary hospitals. The emphasis is on building a manual system but some discussions can be included on computerized applications which may be used as an adjunct when considering the introduction of some basic computerized systems later.

    In consonance with this WHO is seeking for a qualified medical record consultant for the period of 4 months.

    The aim of the consultancy is to help medical/health record workers in these hospitals to develop and manage the medical record/health information service in an effective and efficient manner.

    1.Description of Tasks:

    Under the overall guidance and direct supervision of the project manager and project officer the incumbent will undertake the following responsibilities:

    Specific requirements

    1. Carryout a rapid assessment of at least 3 hospitals medical records (primarily Maternal Child Health Unit) and determine the gaps, bottlenecks, challenges and address quality issues such as poor documentation and incomplete medical records

    2. Work very closely with the state M&E focal point, Hospital Director General (DG) and the hospital record clerk to provide guidance and support in the development of the medical record systems

    3. Work with the hospital management or State Ministry of Health to identify a person who can be trained to support systematic health records of patients in maternity

    4. Provide capacity building for the hospital record clerk

    5. Implement and maintain a master plan for the hospital record system

    6. developing medical/health record policies, such as the retention of medical/health records, access to patient care information, privacy, confidentiality and the release of patient information;

    7. Review of medical records to ensure that they are accurate, clinically pertinent, complete and readily available for continuing patient care, medico -legal requirements, and medical research;

    8. Provide training for medical staffs on the importance of medical records and ensure staffs learn to complete all the medical records of patients under their care by recording a discharge diagnosis and writing a discharge summary (where required) for each discharged patient within a specified period of time;

    9. Develop SOPs for management of medical records

    10. Maintains medical records operations by following policies and procedures; reporting needed changes

    11. Initiates medical record by searching master patient index; identifying existing patient records or need to assign a new number; interacting with registration areas and physicians' offices for information verification; processing or creating the record folder.

    12. Visit 6 sites in the field for additional information for end of project report writing and establish data collection systems

    13. Write a comprehensive report

    Results/Expected Outputs:

    1. One person identified and trained in each hospital to continue with the management of MNCH in-patient record

    2. An initial assessment report completed and share with project team outlining problems and recommendations

    3. A master plan for the MNCH record system is developed and implemented

    4. Medical staff trained to support record management

    5. A sustainable in-patient record system is developed

    . Profile Requirements:

    a) Qualification and experience:

    Essential: The incumbent should be dynamic with good communication and writing skills. Preferably degree in Hospital administration, Health Informatics, statistics or Biostatics. However degree in related field such as health sciences, Public Health is also desirable.

    Essential: 5 years of professional experience with an hospitals record department

    Essential Technical Skills:

    · Strong knowledge of Excel and preferably MS Access or other databases.

    · Have experience in hospital management functions

    · Data storage and file management expertise

    · Assessment, Survey, and Monitoring and Evaluation expertise

    · Time Management, Organization, Attention to Detail, Quality Focus, Professionalism, Productivity, Documentation Skills, Written Communication, Data Entry Management, Equipment Maintenance, Supply Management

    · Medical Records Technician Skills and Qualifications:

    · Capacity building skills

    Desirable: Demonstrable experience of working in conflict country in the last 2 years

    Languages:

    • Excellent knowledge of English, with the ability to work in another UN language.
    • Other Skills (e.g. IT): Excellent knowledge of Microsoft applications (e.g. Excel, Word, PowerPoint etc) with an emphasis on Excel and other epidemiological research application.

    b)Skills:

    Demonstrate knowledge in Communication, writing and data analysis skills.

    c)Competencies and values:

    Producing results (core)

    Fostering integration and teamwork (core)

    Building and promoting partnerships across the Organization and beyond (managerial)

    Respecting and promoting individual and cultural differences (core)


    How to apply:
    1. The documents to be submitted with expressions of interest include :

    2. o CV/ resume

    3. o Example of previous work done on evaluation of projects

    4. Interested candidate are encouraged to send letter of application and resume to

    justinw@who.int with copy to pauls@who.int and gargarm@who.int


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    Organization: International Labour Organization
    Country: Somalia
    Closing date: 07 Jul 2017

    REQUEST FOR PROPOSAL 01/2017 ILO Somalia

    Training of Trainers on competency-based skills training in the construction sector

    Responses to be received by 07/07/2017

    June 2017

    Subject: Procurement of a consultancy firm to conduct a Training of Trainers on competency-based skills training in the construction sector (electrical, plumbing, tiling and painting)

    Request for Proposal (RFP) N°: 01/2017

    Date: 30/062017

    Dear Sir/Madam,

    The International Labour Office (hereinafter the “ILO”) is pleased to invite your company to submit a Proposal for Training of Trainers on competency-based skills training in the con-struction sector and as further described in Annex III.

    To enable you to prepare and submit a Proposal, please find enclosed the following Annex-es:

    • Annex I: Instructions to Bidders;
    • Annex II-A: Acknowledgment of Receipt;
    • Annex II-B: Certification to be submitted by a Bidder in an ILO Competitive Bid-ding Procedure;
    • Annex II-C: Bidder’s Information Form;
    • Annex II-D: Recent References;
    • Annex II-E: Technical Proposal;
    • Annex II-F: Financial Offer;
    • Annex III: Terms of Reference; and
    • Annex IV: Terms and Conditions applicable to ILO Contracts for Services.

    Your Proposal must be received by the ILO no later than 1600 EAT on 07/07/2017 04:00 PM. Late bids shall be rejected.

    Contract award is subject to donor funding, RFP calls are restricted to private sector institu-tions based and willing to work in Somalia. You may submit a Proposal to the ILO provided that your organization is qualified, able and willing to deliver the goods, works and/or services specified in this RFP. Participation in this RFP indicates acceptance of the Terms and Conditions applicable to ILO Contracts for Services provided in Annex IV. Failure to comply with the requirements of this RFP and its Annexes may render a Proposal ineligible for consideration.

    You are kindly requested to acknowledge receipt of this RFP and to indicate whether or not you intend to submit a Proposal by completing and returning the form provided in Annex II-A.

    We look forward to receiving your Proposal.

    Yours sincerely,

    Ilias Dirie
    Head of Office
    ILO Somalia Programme

    INSTRUCTIONS TO BIDDERS

    Reference: RFP N° 01/2017
    Training of Trainers on competency-based skills training in the construction sector

    Abstract

    This document outlines the requirements for presentation of a Request for Proposal to be considered by the International Labour Office.

    INSTRUCTIONS TO BIDDERS

    Table of Contents

    ILO Somalia Programme 3

    1. INTRODUCTION 6
      1.1 GENERAL 6
      1.2 ELIGIBLE BIDDERS 6
      1.3 COST OF BID 6
      1.4 RFP SCHEDULE SUMMARY 6
      1.6 CLARIFICATION QUESTIONS 6
      2 BIDDING CONDITIONS 6
      2.1 ACKNOWLEDGMENT OF RECEIPT 7
      2.2 NUMBER OF COPIES, FORMAT AND SIGNING OF PROPOSAL 7
      2.3 SUBMISSION AND RECEIPT OF PROPOSALS 7
      2.4 OFFICIAL LANGUAGE 8
      2.5 CORRESPONDENCE 8
      2.6 NO CONSULTATION 8
      2.7 CONTRACT CONDITIONS 8
      2.8 WORK ON ILO PREMISES 9
      2.9 BID CURRENCY 9
      2.10 INCOMPLETE PROPOSALS 9
      2.11 CHANGES TO PROPOSALS 9
      2.12 MATERIAL CHANGE(S) IN CIRCUMSTANCES 9
      2.13 RFP DOCUMENT, SPECIFICATIONS, DRAWINGS 9
      2.14 SUB-CONTRACTING 9
      2.15 PROPOSAL VALIDITY 10
      2.16 NOTIFICATION OF CONTRACT AWARD 10
      2.17 PUBLICITY 10
      3 CONTENT OF THE PROPOSAL 10
      3.1 ENVELOPE A-TECHNICAL PROPOSAL (ANNEX II-B, C, D, AND E) 10
      3.1.1 Administrative Requirements 10
      3.2 ENVELOPE B-FINANCIAL OFFER (ANNEX II-F) 11
      4 EVALUATION OF PROPOSALS AND CONTRACT AWARD 12
      4.1 PRELIMINARY EVALUATION 12
      4.2 EVALUATION PROCESS AND CRITERIA 12
      4.3 AWARD OF THE CONTRACT 13

    2. INTRODUCTION

    1.1 General

    These instructions are provided for general information for the preparation of the Pro-posal for procurement of a consultancy firm to conduct a training of trainers on compe-tency-based skills training in the construction sector (electrical, plumbing, tiling and painting) . The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the RFP documents. Failure to comply with these documents will be at the Bidder’s risk and may affect the evaluation of the Bid con-cerned.

    1.2 Eligible Bidders

    Bidders should not be associated, or have been associated in the past, directly or indi-rectly, with a firm or any of its affiliates or an individual which have been engaged by the ILO to provide consulting services for the preparation of the design specifications, and other documents to be used for the procurement of goods, works or services to be purchased under this Request for Proposal.

    1.3 Cost of Bid

    The Bidder shall bear all costs associated with the preparation and submission of the Bid. The ILO will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

    1.4 RFP Schedule Summary

    • RFP release date: 30/06/2017
    • Site visit or bidders’ conference (if applicable): n/a
    • Clarification questions, if any, related to this RFP must be submitted to hrsomalia@ilo.org 04/07/2017, COB
    • ILO response to clarification questions by: 05/07/2017
    • Proposals Receipt Deadline: 07/07/2017 04:00 PM 1600 EAT
    • Estimated Contract Signature Date: 20/07/2017
    • Estimated Contract Start Date: 01/08/2017

    1.6 Clarification Questions

    A prospective Bidder requiring any clarification of the RFP documents may notify the ILO in writing. The ILO’s response will be provided in writing to any request for clari-fication received by the deadline indicated in paragraph 1.4 above. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that received the RFP documents.

    2 BIDDING CONDITIONS

    2.1 Acknowledgment of Receipt

    A prospective Bidder is requested to return promptly the Acknowledgement of Receipt form, provided in Annex II-A, duly completed and signed, even if it is not intending to submit a Proposal.

    2.2 Number of Copies, Format and Signing of Proposal

    The Bidder shall submit one original and one copy of the Proposal, clearly marking each “Original Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between them, the original shall prevail. The Proposal shall be typed or written in indelible ink and shall be dated and signed by the Bidder i.e. by a person or persons duly authorized to bind the Bidder to the contract. The Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Proposal.

    2.3 Submission and Receipt of Proposals

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strict-ly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be re-jected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.

    Proposals must be submitted using the double envelope system, i.e., the outer parcel containing two separate, sealed envelopes, one bearing the words "Envelope A - Tech-nical Proposal" and the other "Envelope B - Financial offer".

    Where there is any infringement of these instructions (e.g., envelopes are unsealed or references to prices are included in the Technical offer) the Proposal will be re-jected.

    The outer parcel should bear the following information:

    a) the address for submission of proposals indicated above;
    b) the reference to the RFP to which the Bidder is responding;
    c) the name and address of the Bidder to enable the Proposal to be returned un-opened if it is declared to have been received “late”.

    The pages of each of the Technical and Financial Proposal must be numbered.
    The inner package shall be sealed and shall bear the name of the Bidder and be marked as follows:

    RFP N° 01/2017
    Training of Trainers on competency-based skills training in the construction sector

    CONFIDENTIAL
    DO NOT OPEN BEFORE
    07/07/2017 04:00 PM 1600 EAT

    In addition, the information below should appear on both sides of the inner envelope:

    CONFIDENTIAL
    To be opened by the Evaluation Panel ONLY

    2.4 Official Language

    The Proposal and all correspondence and documents related to the Proposal shall be written in the English language.

    2.5 Correspondence

    Any communication in connection with this RFP should be addressed in writing to the E-mail address mentioned in paragraph 1.4 above. All correspondence should quote the reference number of the RFP. Bidders are requested not to contact the ILO after the closing time, i.e. during the RFP assessment period.

    2.6 No Consultation

    A Bidder shall not:

    • consult, communicate or agree with any other Bidder or competitor, with regard to price or any other matter related to the RFP for the purpose of restricting competition;
    • disclose its price, directly or indirectly, to any other Bidder or competitor, except in the case of provision of standard public price lists;
    • make any attempt to induce any other person or organization to submit or not to submit a Proposal for the purpose of restricting competition.

    If a Bidder is found to be in breach of any of these instructions, the ILO reserves the right to exclude the Bidder from the procedure and reject its proposal.

    Nothing in this paragraph shall restrict the right of a Bidder to form a joint venture, a consortium, a partnership or an association for the purpose of submitting a joint Ten-der.

    2.7 Contract Conditions

    Bidders are expected to examine carefully and comply with all instructions, forms, con-tract provisions and specifications contained in these RFP documents.

    By submitting a Proposal, the Bidder accepts in full and without restriction these in-structions. It also accepts the Terms and Conditions of ILO Contracts for Services (An-nex IV) being relied on for this bidding procedure and resulting contract, irrespective of the provisions of the Bidder’s own conditions of sale, which it hereby waives.

    The ILO reserves the right to decline to consider without further comment any Pro-posal which does not accept the Terms and Conditions of ILO Contracts for Services set out in Annex IV.

    2.8 Work on ILO Premises

    If the Bidder’s personnel are required to work on ILO premises, they shall comply with the security and safety and health arrangements established by the ILO, including ap-plicable provisions of local laws. Where applicable, the Bidder shall be responsible for obtaining valid entry visas and work permits for its employees or sub-contractors and contract commencement may be made subject to complying with these obligations. Failure to comply with such obligations may lead to suspension of payments under and cancellation of the contract.

    2.9 Bid Currency

    All prices shall be quoted in United States Dollars. If the Bid is submitted in a currency other than the Bid Currency, to facilitate evaluation and comparison, the ILO will con-vert all such prices in United States Dollars at the official UN exchange rate applying on the last day for submission of Bids.

    2.10 Incomplete Proposals

    ILO may reject a Proposal that does not provide all the information requested which is necessary for assessment of the Proposal by the ILO.

    2.11 Changes to Proposals

    Changes or amendments to Proposals will only be accepted if they are received before the deadline for receipt of Proposals and shall be submitted in accordance with the in-structions given above. The envelope shall be clearly marked as “Change(s) to Pro-posal’’.

    2.12 Material Change(s) in Circumstances

    The Bidder shall inform the ILO of any change(s) of circumstances arising during the RFP process including, but not limited to:

    • a change affecting any declaration, accreditation, license or approval;
    • major re-organizational changes, company re-structuring, a takeover, buyout or similar event(s) affecting the operation and/or financing of the Bidder or its major sub-contractors;
    • a change to any information on which the ILO may rely in assessing Proposals.

    2.13 RFP Document, Specifications, Drawings

    The RFP Documents and any specifications, plans, drawings, patterns, samples or in-formation issued or furnished by the ILO, are issued solely for the purpose of enabling a Proposal to be completed and may not be used for any other purpose. The RFP docu-ments and any additional information provided to Bidders shall remain the property of the ILO.

    2.14 Sub-Contracting

    If sub-contracting of work to be undertaken as a result of this RFP is permitted, the ILO reserves the right to approve any sub-contractor that was not included in the RFP Submission Form and request a copy of the sub-contracting agreement between the Bidder and its sub-contractor(s).

    2.15 Proposal Validity

    The validity of a Proposal shall be six (6) months commencing from the time and date of the closure of Proposals stated in paragraph 2.3 above. The ILO reserves the right to request an extension of the period of validity of Proposals, and to modify or exclude any of the terms of this RFP, at its sole discretion.

    2.16 Notification of Contract Award

    The ILO will evaluate the Proposals based on the Bidders’ responses to the require-ments set out in the RFP documents. Each Bidder will be informed of the decision reached concerning the award of the contract.

    2.17 Publicity

    During the RFP process, a Bidder is not permitted to create any publicity in connection with the RFP.

    3 CONTENT OF THE PROPOSAL

    Each Proposal shall comprise the following documents:

    3.1 Envelope A-Technical Proposal (Annex II-B, C, D, and E)

    Bidders are requested to submit in Envelope A-Technical Proposal the following Forms, Annexes II-B to E.

    All information must be provided as requested and all Forms must be completed for a Proposal to constitute a valid offer, which is a prerequisite for subsequent evaluation.

    3.1.1 Administrative Requirements

    a) Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure (Annex II-B) (also to be completed by any Bidding partners and/or associates)

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    b) Bidder’s Information Form (Annex II-C)

    The Bidder’s Information Form explicitly indicates that the Bidder accepts in full and without restriction the Terms and Conditions applicable to ILO Con-tracts for Services.

    Each Bidder shall attach to this Annex the following mandatory documents:

    1) Certificate(s) confirming that obligations relating to the payment of social security contributions and/or the payment of taxes in accord-ance with the legal provisions of the country in which the Bidder is established have been fulfilled;

    2) The proof of declaration and payment of taxes, fees and social secu-rity contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to rep-resent the company;

    3) A copy of the last three financial statements of the Bidder, certified by independent auditors.

    c) Recent References (Annex II-D)

    Each Bidder must provide details of three contracts entered into during the past five years which are similar in nature to that which will arise from this RFP. The information in Annex II-D must include as a minimum:

    • Client name, location and date of project;
      • Description of goods provided and works or services performed;
      • Contract value;
      • Contact details for references.

    d) Technical Proposal (Annex II-E)

    1) The Bidder shall use Annex II-E to describe how it intends to meet the re-quirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    2) In preparing its Proposal, the Bidder shall review all RFP requirements, in-cluding any document referred to in the RFP documents, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    3) In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as CVs of key personnel which will deliver the goods, services or the works specified in this RFP.

    4) The Bidder may also add any other document and information to demonstrate its technical and professional capacities and competencies to fulfill the re-quirements as specified in the Terms of Reference.

    3.2 Envelope B-Financial Offer (Annex II-F)

    Bidders are requested to submit their Financial Offer in a separate envelope (Envelope B-Financial Offer). The Financial Offer should be presented in the format provided in Annex II-F. The Bidder must also provide price breakdown information to support its Financial Offer.

    All Financial Offers must be established and submitted net of any direct taxes or cus-toms duties. As an international organisation, the ILO is exempt from all taxes and du-ties.

    The ILO is not bound to accept the lowest priced offer from any Bidder, nor give any reason for rejecting a proposal.

    4 EVALUATION OF PROPOSALS AND CONTRACT AWARD

    4.1 Preliminary Evaluation

    Prior to the detailed evaluation of each Proposal, the ILO will undertake a preliminary exami-nation. Proposals will not be considered for further evaluation in cases where:

    a) They are incomplete (i.e. do not include all required documents as specified in Annex I, Instructions to Bidders, paragraph 3: Content of the Proposal);
    b) The Original Proposal is not signed by the duly authorized individual of the or-ganization/company, as specified in Annex I, Instructions to Bidders, paragraph 2.2: Number of Copies, Format and Signing of Proposal;
    c) Technical and financial documents have not been submitted in separate sealed envelopes and/or pricing information is included in the Technical Proposal enve-lope, as specified in Annex I, Instructions to Bidders, paragraph 2.3: Submission and Receipt of Proposals;
    d) The validity period of the Proposal is not in accordance with the requirements of the RFP as specified in Annex I, Instructions to Bidders, paragraph 2.15: Pro-posal Validity.

    4.2 Evaluation Process and Criteria

    Proposals will be reviewed and evaluated by an Evaluation Panel, to determine compliance with the requirements specified in the RFP.

    A two-stage procedure will be utilized in evaluating the Proposals, with evaluation of each Technical Proposal being completed prior to any Financial Offer being opened and compared. Financial Offers will be opened only for Bidder submissions that meet or exceed the mini-mum technical score of 60 (70 percent) of the obtainable score during the evaluation of Technical Proposals. Where the assessment of a Technical Proposal results in the minimum specified score not being achieved, the corresponding Financial Offer will not be eligible for further consideration.

    Each Technical Proposal is evaluated on the basis of its responsiveness to the Terms of Refer-ence (TOR).

    During the second stage of the evaluation, the Financial Offers of all Bidders which have at-tained at least the minimum score during the technical evaluation will be compared.

    The proposals will be evaluated according to the criteria described below:

    (a) Depth and quality of response to the RFP;
    (b) Technical compliance with the Terms of Reference;
    (c) The qualifications and experience of proposed key personnel;
    (d) The proposed implementation and management plan;
    (e) The overall cost.

    The process of evaluating the proposals will be based on the following percentage combina-tion of Technical and Financial elements:

    Percentage
    Technical Proposal 70%
    Financial Offer 30%
    Total 100%

    4.3 Award of the Contract

    The ILO will award the contract to the Proposal (Technical and Financial) which represents best value for money, i.e. achieving the highest overall score.

    The ILO reserves the right to accept or reject any Proposal in whole or in part, to annul the solicitation process and reject all Proposals at any time prior to the issue of the purchase or-der, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for the ILO’s decision(s).

    The award of the contract arising from this RFP will be made at the absolute discretion of the ILO. The ILO’s decision to award the contract to a preferred Bidder is final and shall not be questioned by any Bidder.

    The Contract or the benefit of the Contract shall not be assigned, sub-contracted or other-wise transferred by the successful Bidder in whole or in part, without ILO’s prior written consent, to be given at its sole discretion.

    FORMS TO BE COMPLETED
    AND
    TO BE SUBMITTED BY THE BIDDER

    • ANNEX II-A: Acknowledgement of Receipt

    • ANNEX II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure

    • ANNEX II-C: Bidder‘s Information Form

    • ANNEX II-D: Recent References

    • ANNEX II-E: Technical Proposal

    • ANNEX II-F: Financial Offer

    ACKNOWLEDGEMENT OF RECEIPT

    To be returned to:

    International Labour Office
    Block P, Ground Floor, United Nations Ave-nue
    P.O Box 2168-00621
    Kenya

    Fax: n/a
    E-mail: hrsomalia@ilo.org

    Reference: RFP N° 01/2017
    Training of Trainers on competency-based skills training in the construction sector

    WE ACKNOWLEDGE RECEIPT OF ALL TENDER DOCUMENTS FOR THE ABOVEMENTIONED RFP
    (Note: In event of missing elements, contact the ILO Office mentioned above)
    WE INTEND TO SUBMIT A PROPOSAL
    WE WILL NOT BID FOR THE FOLLOWING REASONS:

    …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………....

    Signature: COMPANY STAMP
    Name:
    Position:
    Tel/Fax:
    E-mail:
    Date:

    CERTIFICATION TO BE SUBMITTED BY A BIDDER
    IN AN ILO COMPETITIVE BIDDING PROCEDURE

    RFP N° 01/2017- Training of Trainers on competency-based skills training in the construction sec-tor

    Date: 30/06/2017

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    With respect to its proposal submitted in response to the ILO’s Invitation to Bid/Request for Proposal mentioned above, the Bidder hereby certifies that:

    1. The prices in its proposal have been arrived at independently without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

    2. No attempt has been made or will be made by the Bidder to influence any other Bidder, organization, partnership or corporation to either submit or not submit a proposal.

    3. The Bidder will not offer, solicit or accept, directly or indirectly, any gratuity, gift, favour, entertainment, promises of future employment or other benefits to or from anyone in the ILO.

    4. The Bidder (parent company and/or any subsidiaries) is not identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to UN Security Council Resolution 1267 (Consolidated List).

    5. The Bidder (parent company and/or any subsidiaries) will not use the funds received under any contract with the ILO to provide support to individuals, groups, undertakings or entities associated with terrorism.

    6. The Bidder (parent company and/or any subsidiaries) is not the subject of any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

    The ILO reserves the right to cancel or terminate with immediate effect and without compensation any offer of or contract arising from this bidding procedure in the event of any misrepresentation in relation to the above certifications.

    Definitions of terms used in this declaration:

    “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.

    “collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;

    “conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;

    “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;

    “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    The undersigned certifies/y to be duly authorized to sign this Certification on behalf of the Bidder.

    Name and Position Signature Date

    BIDDER’S INFORMATION FORM

    I, the undersigned, by submitting this Proposal, hereby confirm that these instructions are accepted in full and without restriction, including the proposed ILO Contract being used for this bidding pro-cedure and resulting contract.

    1. SUBJECT
      Request for Proposal: [Insert Reference N°]
      Requirements: [Insert Title]

    2. BID SUBMITTED BY A SINGLE ECONOMIC OPERATOR
      Bidder: [Insert Full Name of the entity submitting a bid]

    3. BIDDER INFORMATION
      Corporate Name:
      Legal Status:
      Authorised Capital:
      Headquarters Address:
      Place of Business Address:
      Telephone:
      Fax:
      Trade Registered N°:
      VAT N°:
      UNGM Registration N°:
      Date established:
      Permanent Workforce:
      Number of Secondary Offices:
      Names of Main Managerial Staff: 1)
      2)
      3)
      Names and Job Positions of Person Authorized to represent the Compa-ny: 1)
      2)
      3)
      Certification (if any):
      Accreditation (if any): [Type and Validity]

    Turnover, Net Income for the past Three Financial Years:
    [Currency] Year 1 [i.e. 2011] Year 2 [i.e. 2012] Year 1 [i.e. 2013] Average
    Turnover
    Net Income (+/-)
    Comments

    1. SUMMARY OF WORK DISTRIBUTION
      Name Scope of Work/Tasks/Sub-Tasks % of the Proposal Price
      [Bidder]

    [if applicable]
    [Sub-contractor]
    [Sub-contractor]
    [Sub-contractor]

    1. MANDATORY DOCUMENTS
      As requested in Annex I, Instructions to Bidders, paragraph 3.1.1 b): Bidder’s Information Form, the following documents are attached to this form:

    a) Certificate(s) conforming that obligations relating to the payment of social security contri-butions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;
    b) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to repre-sent the company;
    c) A copy of the last three financial statements by the Bidder, certified by independent audi-tors.

    COMPANY STAMP

    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ……………………………………

    RECENT REFERENCES
    RELEVANT EXPERIENCE WITHIN THE PAST FIVE YEARS

    Each Bidder will provide, in the sample table below, the reference information of up to three (3) projects carried out by it which are of a similar nature to that which will arise from this RFP. The information must include as a minimum:

    ● Client name, location, and date of execution;
    ● Description of project and specifically the work done by the Bidder in the project;
    ● The Contract value;
    ● Contact details for checking references.

    Client Name, Location, and Date of Execution Description of the Project and the Work per-formed Contract Value (Currency) Contact Details for Reference Check
    1
    2
    3

    TECHNICAL PROPOSAL

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    i. The Bidder shall use Annex II-E to describe how it intends to meet the requirements de-scribed in the RFP documents and in particular the Terms of Reference provided in Annex III.

    ii. In preparing its Proposal the Bidder shall review all RFP requirements, including any docu-ment referred to in the RFP, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    iii. In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as the CVs of key personnel which will contribute to the project.

    iv. The Bidder may also include in this Annex other documents and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements of the Terms of Reference.

    FINANCIAL OFFER

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    Having examined this Request for Proposal including its Annexes, and having examined all condi-tions and factors which might in any way affect the cost or time of performance thereof, we, the undersigned, offer to execute and complete the Works or the Services, in accordance with the Terms and Conditions applicable to ILO Contracts for Services for the following Total Contract Price, net of any direct taxes or customs duties and other import taxes:

    Task Description Lump Sum in Currency
    1
    2
    3
    TOTAL

    Attached to this Annex is the proposed cost breakdown for each of the above tasks.

    Additional Services
    Compensation for any additional services to this RFP shall be calculated on the basis of the rates below:

    Position Rate per day in [Currency]
    Based at Contractor’s Of-fice Based at ILO Visiting ILO (<6 con-secutive days)
    [Insert Title]
    [Insert Title]
    [Insert Title]
    Comments

    COMPANY STAMP
    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ………………………………………

    TERMS OF REFERENCE

    TERMS OF REFERENCE
    TRAINING OF TRAINERS ON COMPENTENCY BASED SKILLS TRAINING IN THE CON-STRUCTION SECTOR
    Introduction/background
    Growth of the economy and employment opportunities in Somalia are constrained, among others, by skills shortages. The current skills supply systems do not meet the skill demand because of inad-equate throughput and a mismatch between skills supply and skills demand. The current production of skilled workers is not focused on industry demand and is segmented and poorly coordinated. In the current system, there is no nationally consistent approach to quality assurance, with current qualifications not based on standards that align with the occupations or skill levels in industry.

    Somalia is on a growth trajectory with the economy growing in various sectors including telecom-munications, infrastructure, agriculture, transport and the services sector. The private sector is play-ing a pivotal role in this growth. The sustainability of the growth will depend to a large extent on a well-trained, skilled, knowledgeable and modern workforce.

    Like any country, the future prosperity of Somalia will ultimately depend on the number of persons in employment and how productive they are at work. As the ILO 2011 Skills Strategy notes , the links between education, skills, productivity and economic growth are well documented and acknowledged globally.

    In Somalia, the private sector, led by the Chamber of Commerce and Industry has highlighted the lack of a suitably skilled Somali workforce as one of the main drawbacks to national growth. The private sector has rapidly expanded without a commensurate generation of workforce especially at the mid-level and technical levels.

    In order for sustainable growth to take place in Somalia, there is a need for a robust approach to job-relevant skills training and upgrading of existing skills. The presence of a vibrant private sector cre-ating demand for a skilled workforce represents a remarkable opportunity. Somalia is currently hav-ing many initiatives and interventions in the education and technical training field from various stakeholders including development partners, government and private institutions. These efforts require harnessing and coordination to ensure that they turn the youthful population into an actual youth dividend of a strong, skilled and productive workforce.

    Justification for consultancy

    The Government of Somalia and the international community have placed significant importance and resources to the education sector. There is need for this commitment to translate into real link-ages between the skills provided and the needs of the private sector. If the resources and interven-tions are to progressively inform and transform the economic growth of the country, some key steps are necessary.

    The ILO has made considerable investments in the skills development of Somalia, working closely with Government and private sector. The experience of the ILO in Somalia has enabled an under-standing of the labour needs in the public and private sectors. The ILO is supporting skills upgrad-ing and job-relevant training targeting Somali youth who can service the growing private sector.

    There is a lack of construction industrial traditions according to the UN Habitat construction sector analysis report. The report hightlights that the construction industry utilise a relatively high propor-tion of unskillsed and semiskilled labour, when skilled labour is needed but not available, men are trained on the job but only limited way and only for the purpose of particular projects. According to the report there is need for better qualified workers in construction sector. The common reasons cited for these shortages are a lack of training facilities, shortage of instructors, and low job status and pay. These conditions and the fact that workers are less able, due to their lack of training, to move up to the position of site supervisor/foreman also have created a general shortage of qualified foremen . Adequate training of skilled workers must necessarily consist of three elements - provi-sion of an adequate educational basis, systematic instruction in efficient techniques of work, and supervised application of these techniques in real work situation. One way to accomplish this might be through an apprenticeship system which combines training in employment and intensive short term courses on a group basis during slack periods. Development of National Industrial Vocational Training Schemes as in Ethiopia and Kenya is another possible approach. Training programs, how-ever, must be tailored to the conditions of Mogadishu and Somalia, and thus no generally applicable patterns can be established. Responsibility for worker training must be shared by government agen-cies, employers' and skilled workers. Finally part of the construction report recommends ILO to con-sult with the government and other stakeholders in establishing a technical instructions that can train construction workers in various trades.

    Immediate Objective / Outcome 1:
    ILO is reinforcing the existing impetus created by the public and private sectors through a skills upgrade initiative, targeting both vocational training instructors and youth trainees. The ILO initia-tive will commence on a pilot basis with skills training and upgrading of four occupations to sup-port the construction sector.

    The intervention envisaged is double pronged with training of the instructors who in turn will train, assess and accredit the trained technicians using internationally recognized certification.

    The deliverables and outputs are outlined as follows:
    Objective/Outcomes and Outputs Indicators
    Immediate Objective / Outcome 1: The main objective of this assignment is provide a pool of qualified and certified trainers and assessors in the construction sector to respond to current and future market needs. Occupational/skill standards for electrical, plumbing, tiling and painting are developed
    60 trainers in four trades are certified and trained as assessors
    Training programmes for the four trades are re-vised and updated
    Output 1.1: Occupational skills standards and assessment tools developed Standards and assessment tools developed for each trade
    Certification and accreditation of the trained technicians
    Output 1.2: Training programme(s) designed Curriculum and course syllabus defined for four trades
    Training needs assessment (TNA) conducted to determine pedagogical skills gap for the instruc-tors
    Training materials revised and updated for each trade: electrical, plumbing, tiling and painting
    Output 1.3: Instructors from training providers and enterprises plus industry assessors are trained 60 instructors selected for TOT in electrical, plumbing, tiling and painting (10 from training institutions and 5 from private sector for each occupation)
    Instructors from training centres trained
    Workplace instructors trained and certified on identified skill gaps for their respective trade and on pedagogical skills and guided on training content

    Timing and duration
    The expected assignment should be completed within two months from contract start date.

    i. By the end of week one, an inception report including a list of trade specific ex-perts/instructors/resource persons and participants from training centres and private sector.
    ii. At the end of week two, training module with a complete training implementation plan for each sector
    iii. By the end of week six, a training progress report indicating the implementation of the TOT’s
    iv. By end of week eight, final progress and financial report including recommendations and evaluation report.

    Qualifications of consultants/consulting team

    The assignment will ensure engagement of one Training Coordinator and 8 Trainers/Resource Per-sons to impart training programs. Qualifications, experiences and key tasks for the Team Leader, Training Coordinator and Trainers /Resource Persons are shown below:

    Key Experts Key tasks & Qualifications
    Training Coordina-tor Qualification: Masters in any discipline with preferably 6 years experiences in coor-dinating training.

    Duties and Responsibilities:

    • The training coordinator will be responsible for ensuring overall effectiveness of training programs by coordinating and implementing the activities undertaken for ToT on competency based skill training.
      -Develop training module and learning materials in consultation with the train-ers/resource person
    • Assist in developing training module and learning materials in consultation with the trainers/resource persons
      Trainers/Resource persons Qualification: The preferable qualification will be Diploma in the respective field. Trainer should have preferable three years’ industry experience and minimum three years’ teaching experience in skills training institution

    Duties and Responsibilities:

    • Deliver training in an effective and efficient way regarding training method, tech-nique and training aid.

    Submission of Proposals

    The ILO invites technical and financial proposals from qualified consultants/firm to implement the assignment. The proposals should include detailed methodology, detailed CV containing experience on relevant issues, why they are most suitable for the work, and a detailed realistic budget

    Only a technically qualified consultants/firm will be awarded contract as per ILO procurement and financial rules and regulations. Payment will be made in as per ILO financial rules and payment conditions as stipulated in the service contract/purchase order and performance in line with the ToR.

    TERMS AND CONDITIONS APPLICABLE TO ILO CONTRACTS
    FOR SERVICES

    1. THE PARTIES

    1.LEGAL STATUS OF THE PARTIES: The International Labour Organization, represented by the International Labour Office (ILO), and the Contractor (referred to individually as a “Party” and together as the “Parties”) have the following legal status:
    1.1.The International Labour Organization has full juridical personality, including the abil-ity to contract and enjoys such privileges and immunities as are necessary for the in-dependent fulfilment of its purposes pursuant to the Constitution of the International Labour Organisation. Nothing in or related to the Contract will be deemed a waiver of any of the privileges and immunities of the International Labour Organization recog-nized in the Convention on the Privileges and Immunities of the Specialized Agencies (1947), and relevant national and international law.
    1.2.The Contractor is an independent contractor. Nothing contained in or relating to the Contract will be construed as establishing or creating between the Parties the relation-ship of employer and employee or of principal and agent.

    1. CONTRACT DOCUMENTS AND VALIDITY

    2.1.NATURE OF THE CONTRACT:
    2.1.1.The Contract constitutes the complete and exclusive agreement between the Parties. It supersedes all proposals, verbal or written arrangements or agreements, and any other communications by one of the Parties or between the Parties relating to the Contract.
    2.1.2.The Contract is composed of the following documents listed in their order of prece-dence:
    2.1.2.1.Purchase Order/Contract Document, including any specific conditions;
    2.1.2.2.Terms and Conditions applicable to ILO Contracts for Services (Annex 1); and
    2.1.2.3.Any other document explicitly listed in the Purchase Order/Contract Document and attached to it (i.e., Annex 2, 3, etc).
    2.1.3.Unless otherwise included in any of the documents listed in paragraph 2.1.2., the terms of business, conditions of contract, general reservations published or issued by the Contractor or written in any correspondence or documents emanating from the Contractor will not form part of the Contract.
    2.2.VALIDITY: The Contract will expire upon fulfilment by the Parties of their respective obli-gations or otherwise in accordance with its provisions.
    2.3.NON-EXCLUSIVITY: The ILO may contract for works or services (referred together to as “Services”) of the same or similar kind and quality described in the Contract from any oth-er source at any time.
    2.4.COMMUNICATIONS: Communications (e.g., notices, documents) will be addressed to:

    INTERNATIONAL LABOUR OFFICE
    Procurement Bureau (PROCUREMENT)
    4 Route des Morillons
    CH 1211 Geneva 22
    Switzerland
    Facsimile: + (41)(22) 798 85 29
    Phone: + (41)(22) 799 76 02
    e-mail: procurement@ilo.org

    1. PRICE AND PAYMENT

    3.1.PRICE AND CURRENCY: The price and currency specified in the Contractor’s offer are firm and not subject to revision. The ILO’s financial liability under the Contract is restrict-ed to the price and currency indicated in the Purchase Order/Contract Document.
    3.2.PAYMENT: Upon receipt of the Contractor’s written invoice and any related supporting documentation, the ILO will effect payment, normally within thirty (30) days, by bank transfer (the ILO will not pay through letters of credit or bank draft). The written invoice will be sent to the addressee specified in the Purchase Order/Contract Document and will contain the:
    3.2.1.number of the Purchase Order/Contract Document that it relates to;
    3.2.2.invoiced amount (without the rounding of currency decimals and exclusive of VAT, duties or charges); and
    3.2.3.date of the completion of Services.
    In no event will complete or partial payment by the ILO, in and of itself, constitute ac-ceptance of the Services.
    3.3.TAX EXEMPTION: The International Labour Organization, as a United Nations Special-ized Agency, enjoys a special tax status in Switzerland and in other member States. Except with the prior written authorization of the ILO, invoices will be submitted exclusive of any amount representing taxes (including value added tax), duties or charges. Where such au-thorization has been provided, the Contractor will provide the ILO with written evidence that payment of such taxes, duties or charges has been made. In the event any government authority refuses to recognize the ILO’s exemption from such taxes, duties or charges, the Contractor will immediately consult with the ILO to determine a mutually acceptable pro-cedure.

    1. PERFORMANCE

    4.1.ITEMS FURNISHED BY THE CONTRACTOR: The Contractor is solely responsible for the arrangement, provision and operation of all equipment, supplies, related support ser-vices and personnel (including any related costs so incurred) necessary for the performance of the Contractor’s obligations under the Contract.
    4.2.ITEMS FURNISHED BY THE ILO TO THE CONTRACTOR: Where goods and equip-ment (referred together as “Goods”) are funded or provided by the ILO to the Contractor to support the performance of the Contractor’s obligations under the Contract, the following terms apply:
    4.2.1.The Contractor acknowledges and agrees that the ILO hereby disclaims any and all warranties regarding the functionality or installation of such Goods. The Contractor is solely responsible for the installation (including any personnel, tools, materials or oth-er Goods necessary for installation), maintenance and functioning of all the Goods funded or provided by the ILO under the Contract.
    4.2.2.The Contractor will promptly report to the ILO each loss, damage or theft of such Goods.
    4.2.3.Title to the Goods that may be funded or provided by the ILO to the Contractor will be retained by the ILO. The Contractor will not cause or permit any lien, claim or oth-er encumbrance to be attached to any or all such Goods, or to any other item that is the subject matter of the Contract.
    4.2.4.Upon the termination or expiration of the Contract, all such Goods will be returned to the ILO in the same condition as when delivered to the Contractor, excluding normal wear and tear. The return of such Goods, or other disposal as the ILO may direct, will be at the Contractor’s expense. Upon termination or expiration of the Contract, the Contractor will take all reasonable measures to avoid any loss of or deterioration to such Goods. The Contractor will compensate the ILO for actual costs of any loss of, damage to or deterioration of such Goods that is beyond normal wear and tear.
    4.3.INSTALLATION, MAINTENANCE, TRAINING: Where installation, maintenance (on-going or as specified in the Purchase Order/Contract Document) or training is required, the following terms apply:
    4.3.1.The Contractor, in a timely manner, will arrange for and provide all equipment, sup-plies, related support services and personnel necessary to complete the installation, maintenance or training.
    4.3.2.All costs related to the installation, maintenance or training will be borne by the Con-tractor.
    4.3.3.The ILO and the Consignee will be permitted to monitor the installation or mainte-nance work, as well as to oversee the training.
    4.3.4.In addition, where training is required the Contractor will train any persons identified by ILO or the Consignee in the installation, operation, maintenance, etc. of the Ser-vices described in the Contract.
    4.4.ACCESS: If some or all of the contractual obligations will be performed on ILO premises, the ILO will facilitate access to its premises in line with requirements for such perfor-mance. The Contractor will comply with ILO security requirements and any other relevant ILO rules, regulations and guidelines while on ILO premises, as well as with the instruc-tions given by designated ILO officials.
    4.5.RESPONSIBILITY FOR PERSONNEL:
    4.5.1.The employees, officials, representatives, staff or subcontractors (Personnel) of either of the Parties will not be considered in any respect as being the employees or agents of the other Party.
    4.5.2.Each Party is solely responsible for the professional and technical competence of its respective Personnel, which will permit that Party to effectively perform its obliga-tions under the Contract.
    4.5.3.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to request at any time, in writing, the withdrawal or replacement of any of the Contractor’s Personnel and such request will not be unreasonably refused by the Contractor.
    4.5.4.Each Party is solely responsible for all claims arising out of or relating to the engage-ment of its respective Personnel.
    4.5.5.All expenditures related to the assignment of the Contractor’s Personnel, including al-lowances, insurance, cost of travel arrangements and local transport will be borne by the Contractor. All expenditures related to the assignment of the ILO’s Personnel, in-cluding allowances, insurance, cost of travel arrangements and local transport will be borne by the ILO.

    4.6.INSURANCE:
    4.6.1.The Contractor, for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, will insure its Personnel against the consequences of the following risks:
    4.6.1.1.illness, injury and death; and
    4.6.1.2.incapacity to work due to accident and sickness either during normal working hours or outside working hours.
    4.6.2.Time lost as a result of the occurrence of the risks identified in subparagraphs 4.6.1.1 or 4.6.1.2 will not be chargeable to the ILO.
    4.6.3.The Contractor for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, warrants that it is insured with a coverage for a sufficient amount for the use of any vehicles, boats, airplanes or other transportation vehicles and equipment, whether or not owned by the Contractor, as well as that it carries comprehensive civil liability in-surance with regard to third-parties, including the ILO and its Personnel, in respect of physical injury, damage to property or theft, as well as the direct or indirect effects thereof, including the unavailability of premises and loss of production.
    4.6.4.Where required by the ILO and as specified in the Purchase Order/Contract Document (except for the workers’ compensation insurance or any self-insurance program main-tained by the Contractor and approved by the ILO), the Contractor’s insurance policies will:
    4.6.4.1.name the ILO as an additional insured under the liability policy/policies, includ-ing, if required, as a separate endorsement under the Contractor’s policy/policies;
    4.6.4.2.include a waiver of subrogation of the Contractor’s insurance carrier’s rights against the ILO; and
    4.6.4.3.provide that the ILO will receive written notice from the Contractor’s insurance carrier not less than thirty (30) days prior to any cancellation or material change of coverage.
    4.6.5.The Contractor will take out any other insurance required by the ILO and as specified in the Purchase Order/Contract Document.
    4.6.6.Upon written request by the ILO, the Contractor will provide the ILO with a copy of the general and specific conditions of the insurance policy/policies required under the Contract.
    4.7.INDEMNIFICATION:
    4.7.1.The Contractor is solely responsible for any claim or damage resulting from the negli-gence, acts, or omissions of its Personnel.
    4.7.2.The Contractor will indemnify and hold the ILO harmless from and against any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO, its Personnel or third-parties which may result from the performance of the Contractor’s obligations under the Contract or the Con-tractor’s acts or omissions or those of the Contractor’s Personnel.
    4.7.3.The Contractor will immediately notify the ILO upon becoming aware of any direct or indirect responsibilities, complaints, claims (including intellectual property rights in-fringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO or which could adversely affect the ILO.

    1. ASSIGNMENT AND SUBCONTRACTING

    5.1.ASSIGNMENT: The Contractor may not assign, transfer, pledge or make any other disposi-tion of the Contract, of any part of the Contract, or of any of the rights, claims or obliga-tions under the Contract except with the prior written authorization of the ILO. Any such unauthorized assignment, transfer, pledge or other disposition, or any attempt to do so, will not be binding on the ILO.
    5.2.SUBCONTRACTING: In the event that the Contractor requires the services of any subcon-tractor, the Contractor will obtain the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected. The authorization and approval by the ILO of such a subcontractor does not relieve the Contractor of any of its obligations under the Contract and the Contractor is solely responsible for the Services provided by a subcon-tractor in the framework of the Contract, including their quality. The Contractor, to the same extent as for its own Personnel, will be liable for a subcontractor and its Personnel who are performing any part of the Contractor’s obligations under the Contract. The terms of any subcontract will be subject to and be in conformity with the provisions of the Con-tract. Except with the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected, the Contractor will ensure that its subcontractor(s) do not subcontract, assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract. The provisions of this paragraph apply to any subcontractor who, in turn, requires the ser-vices of a subcontractor.

    1. INTELLECTUAL PROPERTY RIGHTS AND CONFIDENTIALITY

    6.1.PROPRIETARY ITEMS AND INTELLECTUAL PROPERTY RIGHTS:
    6.1.1.All documents (including drawings, estimates, manuscripts, maps, plans, records, re-ports, recommendations) and other proprietary items (including data, devices, gauges, jigs, mosaics, parts, patterns, photographs, samples, and software) (jointly referred to as Proprietary Items), either developed by the Contractor or its Personnel in connec-tion with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.2.All intellectual property rights and all other proprietary rights (including copyrights, patents, trademarks, source codes, products, processes, inventions, ideas, know-how) with regard to any materials (jointly referred to as Intellectual Property), either devel-oped by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Con-tractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.3.During the course of development, Proprietary Items and Intellectual Property devel-oped or utilized by or furnished to the Contractor will be made available for use and inspection by the ILO, upon request at reasonable times and in reasonable places.
    6.1.4.Such Proprietary Items and Intellectual Property will be delivered only to ILO author-ized officials on completion of the Contract.
    6.1.5.The Contractor will disclose, throughout its performance, to the ILO’s authorized of-ficials full particulars of all source codes, products, processes, inventions, ideas, know-how, documents and any other materials developed or conceived by the Contractor, alone or jointly, in connection with the Contract.
    6.1.6.At the request of the ILO, the Contractor will take all necessary steps to execute all necessary documents and generally assist the ILO in securing intellectual property rights and all other proprietary rights in compliance with the requirements of applica-ble law.
    6.1.7.To the extent that any Intellectual Property due to the ILO under paragraph 6.1.2 in-cludes any intellectual property:
    6.1.7.1.of the Contractor that: (i) pre-existed the performance by the Contractor of its obligations under the Contract; or (ii) it may develop or acquire, or that may have been developed or acquired, independently of the performance of the Con-tractor’s obligations under the Contract; or
    6.1.7.2.of a third-party;
    the Contractor grants to the International Labour Organization a perpetual, royalty-free license to make unrestricted use of such intellectual property. The International Labour Organization will not claim any ownership interest in the intellectual property described in subparagraphs 6.1.7.1 or 6.1.7.2.
    6.1.8.The Contractor undertakes to obtain, at its own expense, permission to use any third-party protected rights that are necessary for the performance of the Contract and, if requested, provide the ILO with evidence of such permission.
    6.1.9.In the event that any Proprietary Items or Intellectual Property provided to the ILO by the Contractor are for some reason enjoined or found to infringe any rights of a third-party, or in the event of a settlement, are enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost and expense, will promptly:
    6.1.9.1.procure for the ILO the unrestricted right to continue using such Proprietary Items and Intellectual Property provided to the ILO;
    6.1.9.2.replace or modify the Proprietary Items and Intellectual Property provided to the ILO, or part thereof, with the equivalent or better Proprietary Items and Intellec-tual Property, or part thereof, that are non-infringing; or,
    6.1.9.3.refund to the ILO the full price paid by the ILO for the right to have or use such Proprietary Items and Intellectual Property or part thereof.

    6.2.CONFIDENTIAL NATURE OF AND RESPONSIBILITY FOR PROPRIETARY ITEMS, INTELLECTUAL PROPERTY AND OTHER INFORMATION:
    6.2.1.Unless otherwise made public with the authorization of the ILO, Proprietary Items, Intellectual Property and other information, irrespective of what form they are, devel-oped, collected, known, marked or received by the Contractor, will be treated by the Contractor as confidential and be used only for the purposes of the Contract.
    6.2.2.The Contractor will not communicate at any time to any other person, government or entity external to the ILO, any Proprietary Items, Intellectual Property or other infor-mation known by reason of its association with the ILO, which has not been made public, except with the authorization of the ILO; nor will the Contractor at any time use such information for private advantage or in any manner prejudicial to or incom-patible with the interests of the ILO. Where the Contractor is required by law to dis-close such Proprietary Items, Intellectual Property or other information, it will give the ILO sufficient prior notice of the request to disclose in order to allow the ILO to have a reasonable opportunity to take protective measures or such other action as may be appropriate.
    6.2.3.The Contractor will be responsible for such Proprietary Items, Intellectual Property and other information. In case of loss of or damage to any Proprietary Items, Intellec-tual Property or other information the Contractor may be required to:
    6.2.3.1.replace or repair the lost or damaged Proprietary Items, Intellectual Property or other information; or
    6.2.3.2.provide compensation to the ILO for the cost of replacing or repairing the lost or damaged Proprietary Items, Intellectual Property or other information.
    6.3.PUBLICITY AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL:
    6.3.1.The Contractor may neither disclose the terms and conditions of the Contract nor ad-vertise or otherwise make public the fact that it is a Contractor to the ILO.
    6.3.2.The Contractor may not use or reproduce the name, emblem or the official seal of the International Labour Organization or of the International Labour Office, including their abbreviations, in connection with the Contractor’s business or otherwise.
    6.3.3.In reporting its procurement activities, the ILO may publish (e.g., on the internet) the Contractor’s name and amount of the Contract.

    1. ETHICAL CONDUCT

    7.1.LABOUR CLAUSES: The Contractor undertakes to respect, at all times and in all circum-stances relevant to the performance of the Contract and in relation to all its Personnel, and to ensure that its subcontractors respect:
    7.1.1.The following principles concerning international labour standards of the International Labour Organization:
    7.1.1.1.the freely-exercised right of workers, without distinction, to organize, further and defend their interests and to bargain collectively, as well as the protection of those workers from any action or other form of discrimination related to the ex-ercise of their right to organize, to carry out trade union activities and to bargain collectively;
    7.1.1.2.the prohibition of forced or compulsory labour in all its forms;
    7.1.1.3.equal remuneration for men and women for work of equal value;
    7.1.1.4.equality of opportunity and treatment in respect of employment and occupation without discrimination on grounds of race, colour, sex, religion, political opin-ion, national extraction or social origin and such other ground as may be recog-nized under the national law of the country or countries where the performance, in whole or in part, of the Contract takes place;
    7.1.1.5.the prohibition of the employment of children below fourteen (14) years of age or, if higher than fourteen (14), the minimum age of employment permitted by the law of the country or countries where the performance, in whole or in part, of the Contract takes place, or the age of the end of compulsory schooling in that country or countries, whichever is higher;
    7.1.1.6.the prohibition of the employment of persons under the age of eighteen (18) for work that, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of such persons;
    7.1.1.7.the payment of wages in legal tender, at regular intervals no longer than one month, in full and directly to the workers concerned. The Contractor shall keep an appropriate record of such payments. Deductions from wages are permitted only under conditions and to the extent prescribed by the applicable law, regula-tions or collective agreement, and the workers concerned must be informed of such deductions at the time of each payment.
    7.1.1.8.the provision of wages, hours of work and other conditions of work not less fa-vourable than the best conditions prevailing locally (i.e., as contained in: (i) col-lective agreements covering a substantial proportion of employers and workers; (ii) arbitration awards; or, (iii) applicable laws or regulations, whichever offers the best working conditions), for work of the same character performed in the trade or industry concerned in the area where work is carried out;
    7.1.1.9.the need to ensure, so far as is reasonably practicable, that the workplaces, ma-chinery, equipment and processes under their control are safe and without risk to health, and that the chemical, physical and biological substances and agents un-der their control are without risk to health when the appropriate measures of pro-tection are taken; and provide, where necessary, adequate protective clothing and protective equipment to prevent, so far as is reasonably practicable, risk of acci-dents or of adverse effects to health; and
    7.1.2.All applicable laws or regulations concerning terms of employment and conditions of work, any collective agreements to which it is party, or any other related measure with which it must comply.
    7.2.PERSONNEL NOT TO BENEFIT:
    7.2.1.The ILO requires bidders and contractors to observe the highest ethical standards dur-ing the procurement process and the execution of contracts. In order to ensure the re-spect of these obligations, the ILO provides the following definitions:
    7.2.1.1.“fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a fi-nancial or other benefit or to avoid an obligation;
    7.2.1.2.“corrupt practice” is the offering, giving, receiving or soliciting, directly or indi-rectly, of any advantage, in order to influence improperly the actions of another;
    7.2.1.3.“conflict of interest” is a situation that gives rise to an actual, potential or per-ceived conflict between the interests of one party and another;
    7.2.1.4.“collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;
    7.2.1.5.“coercive practice” is impairing or harming, or threatening to impair or harm, di-rectly or indirectly, another or the property of another to influence improperly the actions of another.
    7.2.2.The Contractor will not (and will ensure that its Personnel do not) place itself in a po-sition that may, or does, give rise to a conflict between its interests and the ILO’s in-terests during the procurement process or the execution of the Contract.
    7.2.3.If during any stage of the procurement process a conflict of interest arose or during contract execution a conflict of interest arises, or appears likely to arise, the Contractor will immediately notify the ILO in writing, setting out all relevant details, including any situation in which the interests of the Contractor conflict with the interests of the ILO, or in any situation in which any ILO official, employee or person under contract with the ILO may have, or appears to have, an interest of any kind in the Contractor’s business or any kind of economic or personal ties with the Contractor. The Contractor will take such steps as the ILO may reasonably require to resolve or otherwise deal with the conflict to the satisfaction of the ILO.
    7.2.4.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to disqualify the Contractor for a specified or indefinite period from participating in the procurement process of the ILO or contracting with the ILO, if it is shown that the Contractor has, directly or indirectly, employed fraudulent, corrupt, collusive or coercive practices or failed to disclose a conflict of interest.

    1. FULL DISCLOSURE

    8.1.FULL DISCLOSURE: The Contractor warrants that it has made and will make full and proper disclosure to the ILO of all relevant information relating to its business activities, financial condition and ownership, prior to entering into this Contract and for its duration, including that it is not identified on or associated with any individual, groups, undertak-ings and entities identified on the list established by the United Nations Security Council Resolution 1267 (1267 Consolidated List) ; and that it is not, nor has been, subject to any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank.

    1. DELAY, FORCE MAJEURE AND LIQUIDATED DAMAGES

    9.1.DELAY:
    9.1.1.Should the Contractor encounter conditions that do not constitute Force majeure and which impede or are likely to impede timely performance of the Contract (Delay), the Contractor will immediately notify the ILO in writing with full particulars of the De-lay, including its likely duration, and its cause. At the ILO’s request, the Contractor and the ILO will consult as soon as practicable after receipt of such notice, to evaluate any available means of mitigation or appropriate remedies provided under the Con-tract.
    9.1.2.In addition to any other right or remedy available under the Contract, upon receiving notice of Contractor’s Delay (or likely Delay) in performance, the ILO will have the right to:
    9.1.2.1.suspend the Contract, in whole or in part, and notify the Contractor not to pro-ceed further with its performance which has been subject to (or will be subject to) Delay;
    9.1.2.2.withhold and/or deduct payment to the Contractor for the portion of the Con-tract subject to Delay; and
    9.1.2.3.procure all or part of the Services which the Contractor fails to provide in a timely manner.
    9.1.3.Without prejudice to any other right or remedy available under the Contract, the Con-tractor will be liable for any increase in the price payable by the ILO resulting from the procurement of the Services from other sources and the ILO may apply such addi-tional costs incurred, by deduction or otherwise, against future amounts owed by the ILO to the Contractor.
    9.1.4.Upon receipt of notice of any decision by the ILO to suspend the Contract under sub-paragraph 9.1.2.1 and with respect to the suspended portion of the Contract, the Con-tractor will take immediate steps to reduce expenses to a minimum and will not un-dertake any further obligations; provided, however, that the ILO and the Contractor will continue performance of the Contract to the extent that it is not suspended or cancelled.
    9.2.FORCE MAJEURE:
    9.2.1.Neither Party will be liable to the other Party for failure to perform its respective obli-gations, if such failure is as a result of an unforeseeable and irresistible event, act of nature (including fire, flood, earthquake, storm, hurricane, epidemic or other natural disaster), any act of war (whether declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force, (Force Majeure) provided that such acts arise from causes beyond the control and without the fault or negligence of the invoking Party.
    9.2.2.The defaulting Party will notify, as soon as possible after the occurrence of the Force Majeure event, the other Party in writing with full particulars of the Force Majeure event, including its likely duration, the estimated expenditures that will likely be in-curred for the duration of the Force Majeure event, and any other conditions which threaten to interfere with the defaulting Party’s performance of the Contract.
    9.2.3.Without prejudice to any other right or remedy available under the Contract, if either Party is rendered unable, in whole or in part, by reason of Force Majeure to perform its obligations and meet its responsibilities under the Contract and where the Force Majeure event exists beyond sixty (60) days then that Party will have the right to sus-pend or terminate the Contract with a period of written notice of seven (7) days.
    9.3.NOTICE OF DELAY AND FORCE MAJEURE: If notice is not received by a Party in ac-cordance with paragraphs 9.1.1 or 9.2.2, the Party who fails to notify of the Delay or Force Majeure event will be liable for damages resulting from such non-receipt, except where the Delay or Force Majeure event also prevents transmission of the notice.
    9.4.LIQUIDATED DAMAGES: Without prejudice to any other right or remedy available under the Contract, the Parties agree that if the Contractor breaches the Contract, including a De-lay in performance of the Contractor’s obligations under the Contract, it will be impractical or difficult to quantify the damages suffered by the ILO. The Parties, therefore, agree that in the event of such a breach by the Contractor, the Contractor will pay to the ILO, as liq-uidated damages, a sum equal to three-tenths of one (0.3) per cent of the Contract price for each day of delay until actual delivery or performance, up to a maximum of ten (10) per cent of the Contract price. Each Party acknowledges and agrees that the liquidated damages amount specified herein are intended to reasonably compensate the ILO and not intended to punish the Contractor. Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to recover such liquidated damages by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. TERMINATION

    10.1.TERMINATION BY THE ILO:
    10.1.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the ILO may termi-nate the Contract immediately by written notice in the event that the Contractor:
    10.1.1.1.is found to have made any material or fraudulent misrepresentation in the mak-ing of or performance of the Contract regardless of when the misrepresentation is discovered;
    10.1.1.2.becomes bankrupt, otherwise insolvent, or the ILO reasonably determines that the Contractor has become subject to a materially adverse change in its financial condition that threatens to substantially affect the ability of the Contractor to perform any of its obligations under the Contract;
    10.1.1.3.fails to perform contractual obligations or to satisfy any guarantees or warran-ties it has made under the Contract and does not rectify such failure within sixty (60) days following receipt of a written notice by the ILO;
    10.1.1.4.is declared undesirable by the government where the Contractor is to perform any of its obligations under the Contract;
    10.1.1.5.is the subject of any sanction or temporary suspension imposed by any organi-zation within the United Nations System including the World Bank; or
    10.1.1.6.the ILO’s activities are curtailed or terminated.
    10.1.2.Upon receipt of notice of termination by the ILO, the Contractor will take immediate steps to bring any Services to a close in a prompt and orderly manner, will reduce ex-penses to a minimum and will not undertake any further obligations from the date of receipt of notice of termination.
    10.1.3.If the Contract should be terminated by the ILO, the ILO will make all payments which may be due up to the effective date of termination for any Services satisfactori-ly delivered or performed and accepted by the ILO.
    10.2.TERMINATION BY THE CONTRACTOR:
    10.2.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the Contractor may terminate the Contract immediately by written notice in the event that the ILO:
    10.2.1.1.fails to make payments which are due under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contrac-tor's written notice of default; or
    10.2.1.2.fails in its contractual obligations so as to make it unreasonable for the Con-tractor to proceed with the performance of its obligations under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after re-ceipt of the Contractor's written notice of default.

    1. WARRANTY

    11.1.WARRANTY OF SERVICES:
    11.1.1.The Contractor warrants that any Services provided in accordance with the Contract will meet the specifications, timeframes and related requirements set forth in the Con-tract. All materials and workmanship utilized in performing the Services under the Contract will be of the respective kind(s) described in the Contract and free from de-fects. Materials not conforming to the specifications in the Contract will not be used in performance of the Services without prior written approval of the ILO.
    11.1.2.If the Services do not meet the requirements referred to above, the Contractor will, at its sole expense, either by repair or replacement, correct, promptly modify or change any faulty workmanship materials, parts and equipment supplied by it to the extent necessary to satisfy the above warranty.
    11.1.3.If any defect or failure in the Services cannot be rectified by remedial measures with-in the period agreed by the ILO and the Contractor, the Contractor will be considered to be in default and in addition to exercising any suspension or termination rights set forth in the Contract, the ILO has the right to independently replace or repair the Ser-vices and the Contractor will be obligated to reimburse the ILO for all the additional costs so incurred, including by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. MISCELLANEOUS

    12.1.CHANGE ORDERS: The ILO may, by written notification, increase or decrease the scope of Services of the Contract provided the stage reached in the performance of the Contract so allows. If any such changes increase or decrease the cost of and/or the time required for the performance of any part of the Contract, an equitable adjustment will be made in the Contract’s price or time schedule, or both, and the Contract will accordingly be amended. Any request for consultation or claim for adjustment under this paragraph will be asserted by the Contractor within thirty (30) working days from the date of receipt of ILO's change order.
    12.2.AMENDMENTS: The Parties may by mutual agreement amend the Contract. Amend-ments will be effective only if in writing and when executed and delivered on behalf of the ILO and the Contractor by persons duly authorized to do so.
    12.3.NON-WAIVER OF RIGHTS: Termination of the Contract in whole or in part by a Party or the failure by either Party to exercise any rights available to it, will not affect the ac-crued rights or claims and liabilities of either Party to the Contract.
    12.4.SURVIVAL: The obligations contained in paragraphs 4.6 (Insurance); 4.7 (Indemnifica-tion); 6.1 (Proprietary Items and Intellectual Property Rights); 6.2 (Confidential Nature of and Responsibility for Proprietary Items, Intellectual Property and Other Information); 6.3 (Publicity and Use of the Name, Emblem or Official Seal); and 11.1 (Warranty of Services) survive the termination or expiration of the Contract.
    12.5.LIMITATION ON ACTIONS: Irrespective of their nature, any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof (other than obligations enumerated in paragraph 12.4) must be asserted within six (6) months af-ter the termination or expiration of the Contract.

    1. SETTLEMENT OF DISPUTES

    13.1.AMICABLE SETTLEMENT: The Parties will use their best efforts to amicably settle any dispute, controversy, or claim arising out of the Contract or the breach, termination, or in-validity thereof by direct informal negotiations, including, where agreed, by referral, to an executive level of authority within the Parties. Where the Parties wish to seek such an am-icable settlement through conciliation, the conciliation will take place in accordance with the Conciliation Rules then prevailing of the United Nations Commission on International Trade Law (UNCITRAL) or according to such other procedure as may be agreed between the Parties in writing.
    13.2.ARBITRATION: Unless settled amicably under paragraph 13.1, within sixty (60) days, af-ter receipt by one Party of the other Party’s written request, any dispute, controversy or claim arising out of the Contract, or the breach, termination or invalidity thereof, will be settled by arbitration in accordance with the UNCITRAL Arbitration Rules then prevailing. In addition:
    13.2.1.the place of arbitration will be Geneva;
    13.2.2.the decisions of the arbitral tribunal will be based on general principles of interna-tional commercial law;
    13.2.3.the arbitral tribunal will have no authority to award punitive damages; and
    13.2.4.the Parties will be bound by any arbitration award rendered as a result of such arbitra-tion as the final adjudication of any such dispute, controversy, or claim arising out of the Contract, or the breach, termination or invalidity thereof.
    13.3.LANGUAGE: The conciliation and the arbitration proceedings will be conducted in the language in which the Contract is signed provided that it is one of the three working lan-guages of the ILO (English, French and Spanish). In the event the Contract is in a lan-guage other than English, French or Spanish, the conciliation or the arbitration proceed-ings will be conducted in English, French or Spanish.


    How to apply:

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strict-ly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be re-jected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org


    0 0

    Organization: International Labour Organization
    Country: Somalia
    Closing date: 07 Jul 2017

    REQUEST FOR PROPOSAL 02/2017 ILO Somalia

    Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    Subject: Procurement of a consultancy firm to conduct Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    Request for Proposal (RFP) N°: 02/2017

    Date: 30/06/2017

    Dear Sir/Madam,

    The International Labour Office (hereinafter the “ILO”) is pleased to invite your company to submit a Proposal for Training of Trainers and implementation of T1 & T2 Solar PV Training in Somalia and as further described in Annex III.

    To enable you to prepare and submit a Proposal, please find enclosed the following Annexes:

    • Annex I: Instructions to Bidders;
    • Annex II-A: Acknowledgment of Receipt;
    • Annex II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure;
    • Annex II-C: Bidder’s Information Form;
    • Annex II-D: Recent References;
    • Annex II-E: Technical Proposal;
    • Annex II-F: Financial Offer;
    • Annex III: Terms of Reference; and
    • Annex IV: Terms and Conditions applicable to ILO Contracts for Services.

    Your Proposal must be received by the ILO no later than 1600 EAT on 07/07/2017 04:00 PM. Late bids shall be rejected.

    Contract award is subject to donor funding, RFP calls are restricted to private sector institutions based and willing to work in Somalia. You may submit a Proposal to the ILO provided that your organization is qualified, able and willing to deliver the goods, works and/or services specified in this RFP. Participation in this RFP indicates acceptance of the Terms and Conditions applicable to ILO Contracts for Services provided in Annex IV. Failure to comply with the requirements of this RFP and its Annexes may render a Proposal ineligible for consideration.

    You are kindly requested to acknowledge receipt of this RFP and to indicate whether or not you intend to submit a Proposal by completing and returning the form provided in Annex II-A.

    We look forward to receiving your Proposal.

    Yours sincerely,

    Ilias Dirie
    Head of Office
    ILO Somalia Programme

    INSTRUCTIONS TO BIDDERS

    Reference: RFP N° 02/2017

    Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    Abstract

    This document outlines the requirements for presentation of a Request for Proposal to be considered by the International Labour Office.

    INSTRUCTIONS TO BIDDERS

    Table of Contents

    ILO Somalia Programme 3

    1. INTRODUCTION 6
      1.1 GENERAL 6
      1.2 ELIGIBLE BIDDERS 6
      1.3 COST OF BID 6
      1.4 RFP SCHEDULE SUMMARY 6
      1.6 CLARIFICATION QUESTIONS 6
      2 BIDDING CONDITIONS 6
      2.1 ACKNOWLEDGMENT OF RECEIPT 7
      2.2 NUMBER OF COPIES, FORMAT AND SIGNING OF PROPOSAL 7
      2.3 SUBMISSION AND RECEIPT OF PROPOSALS 7
      2.4 OFFICIAL LANGUAGE 8
      2.5 CORRESPONDENCE 8
      2.6 NO CONSULTATION 8
      2.7 CONTRACT CONDITIONS 8
      2.8 WORK ON ILO PREMISES 9
      2.9 BID CURRENCY 9
      2.10 INCOMPLETE PROPOSALS 9
      2.11 CHANGES TO PROPOSALS 9
      2.12 MATERIAL CHANGE(S) IN CIRCUMSTANCES 9
      2.13 RFP DOCUMENT, SPECIFICATIONS, DRAWINGS 9
      2.14 SUB-CONTRACTING 9
      2.15 PROPOSAL VALIDITY 9
      2.16 NOTIFICATION OF CONTRACT AWARD 10
      2.17 PUBLICITY 10
      3 CONTENT OF THE PROPOSAL 10
      3.1 ENVELOPE A-TECHNICAL PROPOSAL (ANNEX II-B, C, D, AND E) 10
      3.1.1 Administrative Requirements 10
      3.2 ENVELOPE B-FINANCIAL OFFER (ANNEX II-F) 11
      4 EVALUATION OF PROPOSALS AND CONTRACT AWARD 12
      4.1 PRELIMINARY EVALUATION 12
      4.2 EVALUATION PROCESS AND CRITERIA 12
      4.3 AWARD OF THE CONTRACT 13

    2. INTRODUCTION

    1.1 General

    These instructions are provided for general information for the preparation of the Proposal for procurement of a consultancy firm to conduct a training of trainers on competency-based skills training in the construction sector (electrical, plumbing, tiling and painting) . The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the RFP documents. Failure to comply with these documents will be at the Bidder’s risk and may affect the evaluation of the Bid concerned.

    1.2 Eligible Bidders

    Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates or an individual which have been engaged by the ILO to provide consulting services for the preparation of the design specifications, and other documents to be used for the procurement of goods, works or services to be purchased under this Request for Proposal.

    1.3 Cost of Bid

    The Bidder shall bear all costs associated with the preparation and submission of the Bid. The ILO will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

    1.4 RFP Schedule Summary

    • RFP release date: 30/06/2017
    • Site visit or bidders’ conference (if applicable): n/a
    • Clarification questions, if any, related to this RFP must be submitted to hrsomalia@ilo.org 04/07/2017, COB
    • ILO response to clarification questions by: 05/06/2017
    • Proposals Receipt Deadline: 07/07/2017 04:00 PM 1600 EAT
    • Estimated Contract Signature Date: 20/07/2017
    • Estimated Contract Start Date: 01/07/2017

    1.6 Clarification Questions

    A prospective Bidder requiring any clarification of the RFP documents may notify the ILO in writing. The ILO’s response will be provided in writing to any request for clarification received by the deadline indicated in paragraph 1.4 above. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that received the RFP documents.

    2 BIDDING CONDITIONS

    2.1 Acknowledgment of Receipt

    A prospective Bidder is requested to return promptly the Acknowledgement of Receipt form, provided in Annex II-A, duly completed and signed, even if it is not intending to submit a Proposal.

    2.2 Number of Copies, Format and Signing of Proposal

    The Bidder shall submit one original and one copy of the Proposal, clearly marking each “Original Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between them, the original shall prevail. The Proposal shall be typed or written in indelible ink and shall be dated and signed by the Bidder i.e. by a person or persons duly authorized to bind the Bidder to the contract. The Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Proposal.

    2.3 Submission and Receipt of Proposals

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strictly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 0707/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be rejected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.

    Proposals must be submitted using the double envelope system, i.e., the outer parcel containing two separate, sealed envelopes, one bearing the words "Envelope A - Technical Proposal" and the other "Envelope B - Financial offer".

    Where there is any infringement of these instructions (e.g., envelopes are unsealed or references to prices are included in the Technical offer) the Proposal will be rejected.

    The outer parcel should bear the following information:

    a) the address for submission of proposals indicated above;
    b) the reference to the RFP to which the Bidder is responding;
    c) the name and address of the Bidder to enable the Proposal to be returned unopened if it is declared to have been received “late”.

    The pages of each of the Technical and Financial Proposal must be numbered.
    The inner package shall be sealed and shall bear the name of the Bidder and be marked as follows:

    RFP N° 02/2017
    Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    CONFIDENTIAL
    DO NOT OPEN BEFORE
    07/07/2017 04:00 PM 1600 EAT

    In addition, the information below should appear on both sides of the inner envelope:

    CONFIDENTIAL
    To be opened by the Evaluation Panel ONLY

    2.4 Official Language

    The Proposal and all correspondence and documents related to the Proposal shall be written in the English language.

    2.5 Correspondence

    Any communication in connection with this RFP should be addressed in writing to the E-mail address mentioned in paragraph 1.4 above. All correspondence should quote the reference number of the RFP. Bidders are requested not to contact the ILO after the closing time, i.e. during the RFP assessment period.

    2.6 No Consultation

    A Bidder shall not:

    • consult, communicate or agree with any other Bidder or competitor, with regard to price or any other matter related to the RFP for the purpose of restricting competition;
    • disclose its price, directly or indirectly, to any other Bidder or competitor, except in the case of provision of standard public price lists;
    • make any attempt to induce any other person or organization to submit or not to submit a Proposal for the purpose of restricting competition.

    If a Bidder is found to be in breach of any of these instructions, the ILO reserves the right to exclude the Bidder from the procedure and reject its proposal.

    Nothing in this paragraph shall restrict the right of a Bidder to form a joint venture, a consortium, a partnership or an association for the purpose of submitting a joint Tender.

    2.7 Contract Conditions

    Bidders are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in these RFP documents.

    By submitting a Proposal, the Bidder accepts in full and without restriction these instructions. It also accepts the Terms and Conditions of ILO Contracts for Services (Annex IV) being relied on for this bidding procedure and resulting contract, irrespective of the provisions of the Bidder’s own conditions of sale, which it hereby waives.

    The ILO reserves the right to decline to consider without further comment any Proposal which does not accept the Terms and Conditions of ILO Contracts for Services set out in Annex IV.

    2.8 Work on ILO Premises

    If the Bidder’s personnel are required to work on ILO premises, they shall comply with the security and safety and health arrangements established by the ILO, including applicable provisions of local laws. Where applicable, the Bidder shall be responsible for obtaining valid entry visas and work permits for its employees or sub-contractors and contract commencement may be made subject to complying with these obligations. Failure to comply with such obligations may lead to suspension of payments under and cancellation of the contract.

    2.9 Bid Currency

    All prices shall be quoted in United States Dollars. If the Bid is submitted in a currency other than the Bid Currency, to facilitate evaluation and comparison, the ILO will convert all such prices in United States Dollars at the official UN exchange rate applying on the last day for submission of Bids.

    2.10 Incomplete Proposals

    ILO may reject a Proposal that does not provide all the information requested which is necessary for assessment of the Proposal by the ILO.

    2.11 Changes to Proposals

    Changes or amendments to Proposals will only be accepted if they are received before the deadline for receipt of Proposals and shall be submitted in accordance with the instructions given above. The envelope shall be clearly marked as “Change(s) to Proposal’’.

    2.12 Material Change(s) in Circumstances

    The Bidder shall inform the ILO of any change(s) of circumstances arising during the RFP process including, but not limited to:

    • a change affecting any declaration, accreditation, license or approval;
    • major re-organizational changes, company re-structuring, a takeover, buyout or similar event(s) affecting the operation and/or financing of the Bidder or its major sub-contractors;
    • a change to any information on which the ILO may rely in assessing Proposals.

    2.13 RFP Document, Specifications, Drawings

    The RFP Documents and any specifications, plans, drawings, patterns, samples or information issued or furnished by the ILO, are issued solely for the purpose of enabling a Proposal to be completed and may not be used for any other purpose. The RFP documents and any additional information provided to Bidders shall remain the property of the ILO.

    2.14 Sub-Contracting

    If sub-contracting of work to be undertaken as a result of this RFP is permitted, the ILO reserves the right to approve any sub-contractor that was not included in the RFP Submission Form and request a copy of the sub-contracting agreement between the Bidder and its sub-contractor(s).

    2.15 Proposal Validity

    The validity of a Proposal shall be six (6) months commencing from the time and date of the closure of Proposals stated in paragraph 2.3 above. The ILO reserves the right to request an extension of the period of validity of Proposals, and to modify or exclude any of the terms of this RFP, at its sole discretion.

    2.16 Notification of Contract Award

    The ILO will evaluate the Proposals based on the Bidders’ responses to the requirements set out in the RFP documents. Each Bidder will be informed of the decision reached concerning the award of the contract.

    2.17 Publicity

    During the RFP process, a Bidder is not permitted to create any publicity in connection with the RFP.

    3 CONTENT OF THE PROPOSAL

    Each Proposal shall comprise the following documents:

    3.1 Envelope A-Technical Proposal (Annex II-B, C, D, and E)

    Bidders are requested to submit in Envelope A-Technical Proposal the following Forms, Annexes II-B to E.

    All information must be provided as requested and all Forms must be completed for a Proposal to constitute a valid offer, which is a prerequisite for subsequent evaluation.

    3.1.1 Administrative Requirements

    a) Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure (Annex II-B) (also to be completed by any Bidding partners and/or associates)

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    b) Bidder’s Information Form (Annex II-C)

    The Bidder’s Information Form explicitly indicates that the Bidder accepts in full and without restriction the Terms and Conditions applicable to ILO Contracts for Services.

    Each Bidder shall attach to this Annex the following mandatory documents:

    1) Certificate(s) confirming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;

    2) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;

    3) A copy of the last three financial statements of the Bidder, certified by independent auditors.

    c) Recent References (Annex II-D)

    Each Bidder must provide details of three contracts entered into during the past five years which are similar in nature to that which will arise from this RFP. The information in Annex II-D must include as a minimum:

    • Client name, location and date of project;
      • Description of goods provided and works or services performed;
      • Contract value;
      • Contact details for references.

    d) Technical Proposal (Annex II-E)

    1) The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    2) In preparing its Proposal, the Bidder shall review all RFP requirements, including any document referred to in the RFP documents, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    3) In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as CVs of key personnel which will deliver the goods, services or the works specified in this RFP.

    4) The Bidder may also add any other document and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements as specified in the Terms of Reference.

    3.2 Envelope B-Financial Offer (Annex II-F)

    Bidders are requested to submit their Financial Offer in a separate envelope (Envelope B-Financial Offer). The Financial Offer should be presented in the format provided in Annex II-F. The Bidder must also provide price breakdown information to support its Financial Offer.

    All Financial Offers must be established and submitted net of any direct taxes or customs duties. As an international organisation, the ILO is exempt from all taxes and duties.

    The ILO is not bound to accept the lowest priced offer from any Bidder, nor give any reason for rejecting a proposal.

    4 EVALUATION OF PROPOSALS AND CONTRACT AWARD

    4.1 Preliminary Evaluation

    Prior to the detailed evaluation of each Proposal, the ILO will undertake a preliminary examination. Proposals will not be considered for further evaluation in cases where:

    a) They are incomplete (i.e. do not include all required documents as specified in Annex I, Instructions to Bidders, paragraph 3: Content of the Proposal);
    b) The Original Proposal is not signed by the duly authorized individual of the organization/company, as specified in Annex I, Instructions to Bidders, paragraph 2.2: Number of Copies, Format and Signing of Proposal;
    c) Technical and financial documents have not been submitted in separate sealed envelopes and/or pricing information is included in the Technical Proposal envelope, as specified in Annex I, Instructions to Bidders, paragraph 2.3: Submission and Receipt of Proposals;
    d) The validity period of the Proposal is not in accordance with the requirements of the RFP as specified in Annex I, Instructions to Bidders, paragraph 2.15: Proposal Validity.

    4.2 Evaluation Process and Criteria

    Proposals will be reviewed and evaluated by an Evaluation Panel, to determine compliance with the requirements specified in the RFP.

    A two-stage procedure will be utilized in evaluating the Proposals, with evaluation of each Technical Proposal being completed prior to any Financial Offer being opened and compared. Financial Offers will be opened only for Bidder submissions that meet or exceed the minimum technical score of 60 (70 percent) of the obtainable score during the evaluation of Technical Proposals. Where the assessment of a Technical Proposal results in the minimum specified score not being achieved, the corresponding Financial Offer will not be eligible for further consideration.

    Each Technical Proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

    During the second stage of the evaluation, the Financial Offers of all Bidders which have attained at least the minimum score during the technical evaluation will be compared.

    The proposals will be evaluated according to the criteria described below:

    (a) Depth and quality of response to the RFP;
    (b) Technical compliance with the Terms of Reference;
    (c) The qualifications and experience of proposed key personnel;
    (d) The proposed implementation and management plan;
    (e) The overall cost.

    The process of evaluating the proposals will be based on the following percentage combination of Technical and Financial elements:

    Percentage
    Technical Proposal 70%
    Financial Offer 30%
    Total 100%

    4.3 Award of the Contract

    The ILO will award the contract to the Proposal (Technical and Financial) which represents best value for money, i.e. achieving the highest overall score.

    The ILO reserves the right to accept or reject any Proposal in whole or in part, to annul the solicitation process and reject all Proposals at any time prior to the issue of the purchase order, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for the ILO’s decision(s).

    The award of the contract arising from this RFP will be made at the absolute discretion of the ILO. The ILO’s decision to award the contract to a preferred Bidder is final and shall not be questioned by any Bidder.

    The Contract or the benefit of the Contract shall not be assigned, sub-contracted or otherwise transferred by the successful Bidder in whole or in part, without ILO’s prior written consent, to be given at its sole discretion.

    FORMS TO BE COMPLETED
    AND
    TO BE SUBMITTED BY THE BIDDER

    • ANNEX II-A: Acknowledgement of Receipt

    • ANNEX II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure

    • ANNEX II-C: Bidder‘s Information Form

    • ANNEX II-D: Recent References

    • ANNEX II-E: Technical Proposal

    • ANNEX II-F: Financial Offer

    ACKNOWLEDGEMENT OF RECEIPT

    To be returned to:

    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya

    Fax: n/a
    E-mail: hrsomalia@ilo.org

    Reference: RFP N° 02/2017 Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    WE ACKNOWLEDGE RECEIPT OF ALL TENDER DOCUMENTS FOR THE ABOVEMENTIONED RFP
    (Note: In event of missing elements, contact the ILO Office mentioned above)
    WE INTEND TO SUBMIT A PROPOSAL
    WE WILL NOT BID FOR THE FOLLOWING REASONS:

    …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………....

    Signature: COMPANY STAMP
    Name:
    Position:
    Tel/Fax:
    E-mail:
    Date:

    CERTIFICATION TO BE SUBMITTED BY A BIDDER
    IN AN ILO COMPETITIVE BIDDING PROCEDURE

    RFP N° 02/2017- Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    Date: 30/06/2017

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    With respect to its proposal submitted in response to the ILO’s Invitation to Bid/Request for Proposal mentioned above, the Bidder hereby certifies that:

    1. The prices in its proposal have been arrived at independently without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

    2. No attempt has been made or will be made by the Bidder to influence any other Bidder, organization, partnership or corporation to either submit or not submit a proposal.

    3. The Bidder will not offer, solicit or accept, directly or indirectly, any gratuity, gift, favour, entertainment, promises of future employment or other benefits to or from anyone in the ILO.

    4. The Bidder (parent company and/or any subsidiaries) is not identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to UN Security Council Resolution 1267 (Consolidated List).

    5. The Bidder (parent company and/or any subsidiaries) will not use the funds received under any contract with the ILO to provide support to individuals, groups, undertakings or entities associated with terrorism.

    6. The Bidder (parent company and/or any subsidiaries) is not the subject of any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

    The ILO reserves the right to cancel or terminate with immediate effect and without compensation any offer of or contract arising from this bidding procedure in the event of any misrepresentation in relation to the above certifications.

    Definitions of terms used in this declaration:

    “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.

    “collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;

    “conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;

    “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;

    “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    The undersigned certifies/y to be duly authorized to sign this Certification on behalf of the Bidder.

    Name and Position Signature Date

    BIDDER’S INFORMATION FORM

    I, the undersigned, by submitting this Proposal, hereby confirm that these instructions are accepted in full and without restriction, including the proposed ILO Contract being used for this bidding procedure and resulting contract.

    1. SUBJECT
      Request for Proposal: [Insert Reference N°]
      Requirements: [Insert Title]

    2. BID SUBMITTED BY A SINGLE ECONOMIC OPERATOR
      Bidder: [Insert Full Name of the entity submitting a bid]

    3. BIDDER INFORMATION
      Corporate Name:
      Legal Status:
      Authorised Capital:
      Headquarters Address:
      Place of Business Address:
      Telephone:
      Fax:
      Trade Registered N°:
      VAT N°:
      UNGM Registration N°:
      Date established:
      Permanent Workforce:
      Number of Secondary Offices:
      Names of Main Managerial Staff: 1)
      2)
      3)
      Names and Job Positions of Person Authorized to represent the Company: 1)
      2)
      3)
      Certification (if any):
      Accreditation (if any): [Type and Validity]

    Turnover, Net Income for the past Three Financial Years:
    [Currency] Year 1 [i.e. 2011] Year 2 [i.e. 2012] Year 1 [i.e. 2013] Average
    Turnover
    Net Income (+/-)
    Comments

    1. SUMMARY OF WORK DISTRIBUTION
      Name Scope of Work/Tasks/Sub-Tasks % of the Proposal Price
      [Bidder]

    [if applicable]
    [Sub-contractor]
    [Sub-contractor]
    [Sub-contractor]

    1. MANDATORY DOCUMENTS
      As requested in Annex I, Instructions to Bidders, paragraph 3.1.1 b): Bidder’s Information Form, the following documents are attached to this form:

    a) Certificate(s) conforming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;
    b) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;
    c) A copy of the last three financial statements by the Bidder, certified by independent auditors.

    COMPANY STAMP

    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ……………………………………

    RECENT REFERENCES
    RELEVANT EXPERIENCE WITHIN THE PAST FIVE YEARS

    Each Bidder will provide, in the sample table below, the reference information of up to three (3) projects carried out by it which are of a similar nature to that which will arise from this RFP. The information must include as a minimum:

    ● Client name, location, and date of execution;
    ● Description of project and specifically the work done by the Bidder in the project;
    ● The Contract value;
    ● Contact details for checking references.

    Client Name, Location, and Date of Execution Description of the Project and the Work performed Contract Value (Currency) Contact Details for Reference Check
    1
    2
    3

    TECHNICAL PROPOSAL

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    i. The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    ii. In preparing its Proposal the Bidder shall review all RFP requirements, including any document referred to in the RFP, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    iii. In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as the CVs of key personnel which will contribute to the project.

    iv. The Bidder may also include in this Annex other documents and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements of the Terms of Reference.

    FINANCIAL OFFER

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    Having examined this Request for Proposal including its Annexes, and having examined all conditions and factors which might in any way affect the cost or time of performance thereof, we, the undersigned, offer to execute and complete the Works or the Services, in accordance with the Terms and Conditions applicable to ILO Contracts for Services for the following Total Contract Price, net of any direct taxes or customs duties and other import taxes:

    Task Description Lump Sum in Currency
    1
    2
    3
    TOTAL

    Attached to this Annex is the proposed cost breakdown for each of the above tasks.

    Additional Services
    Compensation for any additional services to this RFP shall be calculated on the basis of the rates below:

    Position Rate per day in [Currency]
    Based at Contractor’s Office Based at ILO Visiting ILO (<6 consecutive days)
    [Insert Title]
    [Insert Title]
    [Insert Title]
    Comments

    COMPANY STAMP
    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ………………………………………

    TERMS OF REFERENCE

    TERMS OF REFERENCE
    TRAINING OF TRAINERS AND IMPLEMENTATION OF T1 & T2 SOLAR PV TRAINING IN SOMALI

    1. Introduction/background
      Following the collapse of the central government, residents were forced to depend on diesel generators for individual households in the early 1990s. Many were left with absolutely no electricity. Currently, Somalia’s electricity is amongst the most expensive in the world. Across the Somali region the African Development Bank’s energy sector needs assessment estimates the electricity price at USD 0.60–1.2/kWh for single-phase supply . Only 16% of the Somali population has access to electricity, according to AfDB’s estimate, while the World Bank estimates that 32.7% has no access to electricity; for the majority, however, electricity remains a luxury .
      The high energy cost is not only problematic for Somali communities, particularly in rural areas, but also contributes to environmental degradation and acts as a constraint to the economy. Electricity is essential to maintain a basic standard of living; lighting, cooking, heating, cooling, information and communications, and earning a living all depend on affordable and reliable electrical supply .
      Somalia is moving towards growth and stability and this is evidenced by long term business investments now taking place in agriculture, fisheries, petroleum, transport, infrastructure, and property and service sectors. The country is also rich in energy resources such as solar and wind power and there is a great opportunity in promoting investments in renewable energy, which is explicitly stated as a priority in the Federal Government of Somalia’s National Development Plan.
      The main problems facing the construction and energy sector in Somalia can be summarized below:
      • Lack of skilled employees: The biggest challenge facing the private sector is the shortage of qualified personnel and technical skills. This problem is exacerbated by the absence of certification and assessment mechanisms for occupations that result in low quality training and skill gaps in the labour market.

    • Limited access to and supply of electric power for energy sector: 84% of Somalis do not have regular access to electrical power. The country does not currently have a national grid and out-dated diesel generators are costly and highly inefficient. Power shortages, blackouts and lack of knowledge on maintenance of infrastructure are all factors responsible to for losses as high as 40% . These problems in turn affect the quality of life for Somalis, particularly those living in rural areas.

    • Environmental degradation: about 90% of energy consumption in Somalia is firewood and charcoal . The dependence on this primary sources for energy has cause deforestation and desertification in the country which negatively affects the potential of the agriculture sector.

    • Lack of innovation and technology: the use of inefficient and outdated technologies for use in the construction and energy sector. For example, modern technology introduction could help with higher and better supply of electricity, however, this is not economically feasible for the poorest communities. Improved technology in the construction sector can lead to more sustainable green jobs.
    The electrification level of Somalia both in urban and rural areas is very low and making renewable energy technology in particular solar energy available and affordable will definitely contribute greatly to the reconstruction of Somalia.

    Justification for the consultancy
    Promoting youth employment in the renewable sectors
    More than 70% of the population is under 30, and unemployment and underemployment are widespread, particularly among young people. Latest data from ILO labour force surveys conducted in Somalia reports 22% youth unemployed rate. It should be remembered that measures of youth not in employment are less relevant than measures of youth in employment. Among the poor, few can afford not to be employed, as typically there is no social protection for unemployed persons. Focusing on the unemployment rate thus fails to take into account this reality. As a result, vulnerable employment and working poverty are widespread, with underemployment estimated at 25%. The survey also found that participation rates in the labour market are much higher for male (65%) as opposed to females (35%) which can be partly explained by women’s lower levels of educational attainment .
    Skills training programmes in Somalia have failed to respond to the needs of the market and create a skilled workforce. Students are not benefiting from technical vocational training and this is a result of an outdated system that is out of touch with the real needs of the market and future skills needs. What the ILO proposes is to fill the gap with Training of Trainers using qualified institutions with expertise in Solar PV training.
    Immediate Objective / Outcome 1:
    The main objective of this assignment is to provide a pool of qualified and certified trainers in the solar energy sector to respond to current and future market needs
    The specific objectives of the assignment are to:
    • Develop occupational standard for solar technicians
    • Develop/Adapt a curriculum for solar technicians, including a skills checklist for the on-the-job training, and assessment tools for T1 and T2 level.
    • Develop training Manual for solar PV systems
    • Conduct Solar PV training of trainers in Mogadishu to 20 electrical technicians (7 potential trainers will be identified with close consultations with partners while 13 potential trainers from TVET centers across Somalia to be identified by UNDP).

    The Activities required are:
    • Develop selection criteria for enrolment in TOT
    • Draft an inception report for initial meetings & work plan structure
    • Conduct a workshop with enterprises to define the occupational standard(s)
    • Review existing curricula and training material
    • Develop/Adapt curriculum, training material and assessment tools
    • Print & prepare training material for participants
    • Organize and conduct ToT in Somalia (?) for 20 trainers to become solar technician instructors
    • Develop 4mobile training kits for field trainings
    • Conducting Training of Trainers in Solar PV using an established TVET institution in Mogadishu
    Expected Outputs:
    • A cadre of 20 certified solar technicians instructors established
    • Occupational standard developed
    • Curriculum, training material, skills checklist and assessment tools developed for mobile, residential and on-the-job training
    • 4 Mobile training units equipped

    Timing and duration
    The expected assignment should be completed within two months from contract start date.

    1. Qualifications of consultants/consulting team
      The selected consultant/firm will have an appropriate qualifications as follows:

    Key Experts Key tasks & Qualifications
    Training coordinator Qualification: Masters with background in civil or electrical engineering 10 years experiences in delivering trainings:
    Duties and Responsibilities:

    • The training coordinator will be responsible for ensuring overall effectiveness of training programs by coordinating and implementing the activities undertaken for ToT on Solar PV
    • Develop training module and learning materials in consultation with the trainers/resource person.
      3 Solar PV technicians/trainers Qualification: Degree and background in civil or electrical engineering with at least 3 years of experience in delivering Solar T1, T2 and T3 training.
    • Deliver training in an effective and efficient way regarding training method, technique and training aid.

    Submission of Proposals

    The ILO invites technical and financial proposals from qualified consultants/firms to implement the assignment. The proposals should include a detailed methodology, detailed CVs containing experience on relevant issues, why they are most suitable for the work, and a detailed realistic budget

    Only technically qualified consultants/firms will be awarded a contract as per ILO procurement and financial rules and regulations. Payment will be made as per ILO financial rules and payment conditions as stipulated in the service contract/purchase order and performance in line with the ToR.

    TERMS AND CONDITIONS APPLICABLE TO ILO CONTRACTS
    FOR SERVICES

    1. THE PARTIES

    1.LEGAL STATUS OF THE PARTIES: The International Labour Organization, represented by the International Labour Office (ILO), and the Contractor (referred to individually as a “Party” and together as the “Parties”) have the following legal status:
    1.1.The International Labour Organization has full juridical personality, including the ability to contract and enjoys such privileges and immunities as are necessary for the independent fulfilment of its purposes pursuant to the Constitution of the International Labour Organisation. Nothing in or related to the Contract will be deemed a waiver of any of the privileges and immunities of the International Labour Organization recognized in the Convention on the Privileges and Immunities of the Specialized Agencies (1947), and relevant national and international law.
    1.2.The Contractor is an independent contractor. Nothing contained in or relating to the Contract will be construed as establishing or creating between the Parties the relationship of employer and employee or of principal and agent.

    1. CONTRACT DOCUMENTS AND VALIDITY

    2.1.NATURE OF THE CONTRACT:
    2.1.1.The Contract constitutes the complete and exclusive agreement between the Parties. It supersedes all proposals, verbal or written arrangements or agreements, and any other communications by one of the Parties or between the Parties relating to the Contract.
    2.1.2.The Contract is composed of the following documents listed in their order of precedence:
    2.1.2.1.Purchase Order/Contract Document, including any specific conditions;
    2.1.2.2.Terms and Conditions applicable to ILO Contracts for Services (Annex 1); and
    2.1.2.3.Any other document explicitly listed in the Purchase Order/Contract Document and attached to it (i.e., Annex 2, 3, etc).
    2.1.3.Unless otherwise included in any of the documents listed in paragraph 2.1.2., the terms of business, conditions of contract, general reservations published or issued by the Contractor or written in any correspondence or documents emanating from the Contractor will not form part of the Contract.
    2.2.VALIDITY: The Contract will expire upon fulfilment by the Parties of their respective obligations or otherwise in accordance with its provisions.
    2.3.NON-EXCLUSIVITY: The ILO may contract for works or services (referred together to as “Services”) of the same or similar kind and quality described in the Contract from any other source at any time.
    2.4.COMMUNICATIONS: Communications (e.g., notices, documents) will be addressed to:

    INTERNATIONAL LABOUR OFFICE
    Procurement Bureau (PROCUREMENT)
    4 Route des Morillons
    CH 1211 Geneva 22
    Switzerland
    Facsimile: + (41)(22) 798 85 29
    Phone: + (41)(22) 799 76 02
    e-mail: procurement@ilo.org

    1. PRICE AND PAYMENT

    3.1.PRICE AND CURRENCY: The price and currency specified in the Contractor’s offer are firm and not subject to revision. The ILO’s financial liability under the Contract is restricted to the price and currency indicated in the Purchase Order/Contract Document.
    3.2.PAYMENT: Upon receipt of the Contractor’s written invoice and any related supporting documentation, the ILO will effect payment, normally within thirty (30) days, by bank transfer (the ILO will not pay through letters of credit or bank draft). The written invoice will be sent to the addressee specified in the Purchase Order/Contract Document and will contain the:
    3.2.1.number of the Purchase Order/Contract Document that it relates to;
    3.2.2.invoiced amount (without the rounding of currency decimals and exclusive of VAT, duties or charges); and
    3.2.3.date of the completion of Services.
    In no event will complete or partial payment by the ILO, in and of itself, constitute acceptance of the Services.
    3.3.TAX EXEMPTION: The International Labour Organization, as a United Nations Specialized Agency, enjoys a special tax status in Switzerland and in other member States. Except with the prior written authorization of the ILO, invoices will be submitted exclusive of any amount representing taxes (including value added tax), duties or charges. Where such authorization has been provided, the Contractor will provide the ILO with written evidence that payment of such taxes, duties or charges has been made. In the event any government authority refuses to recognize the ILO’s exemption from such taxes, duties or charges, the Contractor will immediately consult with the ILO to determine a mutually acceptable procedure.

    1. PERFORMANCE

    4.1.ITEMS FURNISHED BY THE CONTRACTOR: The Contractor is solely responsible for the arrangement, provision and operation of all equipment, supplies, related support services and personnel (including any related costs so incurred) necessary for the performance of the Contractor’s obligations under the Contract.
    4.2.ITEMS FURNISHED BY THE ILO TO THE CONTRACTOR: Where goods and equipment (referred together as “Goods”) are funded or provided by the ILO to the Contractor to support the performance of the Contractor’s obligations under the Contract, the following terms apply:
    4.2.1.The Contractor acknowledges and agrees that the ILO hereby disclaims any and all warranties regarding the functionality or installation of such Goods. The Contractor is solely responsible for the installation (including any personnel, tools, materials or other Goods necessary for installation), maintenance and functioning of all the Goods funded or provided by the ILO under the Contract.
    4.2.2.The Contractor will promptly report to the ILO each loss, damage or theft of such Goods.
    4.2.3.Title to the Goods that may be funded or provided by the ILO to the Contractor will be retained by the ILO. The Contractor will not cause or permit any lien, claim or other encumbrance to be attached to any or all such Goods, or to any other item that is the subject matter of the Contract.
    4.2.4.Upon the termination or expiration of the Contract, all such Goods will be returned to the ILO in the same condition as when delivered to the Contractor, excluding normal wear and tear. The return of such Goods, or other disposal as the ILO may direct, will be at the Contractor’s expense. Upon termination or expiration of the Contract, the Contractor will take all reasonable measures to avoid any loss of or deterioration to such Goods. The Contractor will compensate the ILO for actual costs of any loss of, damage to or deterioration of such Goods that is beyond normal wear and tear.
    4.3.INSTALLATION, MAINTENANCE, TRAINING: Where installation, maintenance (ongoing or as specified in the Purchase Order/Contract Document) or training is required, the following terms apply:
    4.3.1.The Contractor, in a timely manner, will arrange for and provide all equipment, supplies, related support services and personnel necessary to complete the installation, maintenance or training.
    4.3.2.All costs related to the installation, maintenance or training will be borne by the Contractor.
    4.3.3.The ILO and the Consignee will be permitted to monitor the installation or maintenance work, as well as to oversee the training.
    4.3.4.In addition, where training is required the Contractor will train any persons identified by ILO or the Consignee in the installation, operation, maintenance, etc. of the Services described in the Contract.
    4.4.ACCESS: If some or all of the contractual obligations will be performed on ILO premises, the ILO will facilitate access to its premises in line with requirements for such performance. The Contractor will comply with ILO security requirements and any other relevant ILO rules, regulations and guidelines while on ILO premises, as well as with the instructions given by designated ILO officials.
    4.5.RESPONSIBILITY FOR PERSONNEL:
    4.5.1.The employees, officials, representatives, staff or subcontractors (Personnel) of either of the Parties will not be considered in any respect as being the employees or agents of the other Party.
    4.5.2.Each Party is solely responsible for the professional and technical competence of its respective Personnel, which will permit that Party to effectively perform its obligations under the Contract.
    4.5.3.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to request at any time, in writing, the withdrawal or replacement of any of the Contractor’s Personnel and such request will not be unreasonably refused by the Contractor.
    4.5.4.Each Party is solely responsible for all claims arising out of or relating to the engagement of its respective Personnel.
    4.5.5.All expenditures related to the assignment of the Contractor’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the Contractor. All expenditures related to the assignment of the ILO’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the ILO.

    4.6.INSURANCE:
    4.6.1.The Contractor, for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, will insure its Personnel against the consequences of the following risks:
    4.6.1.1.illness, injury and death; and
    4.6.1.2.incapacity to work due to accident and sickness either during normal working hours or outside working hours.
    4.6.2.Time lost as a result of the occurrence of the risks identified in subparagraphs 4.6.1.1 or 4.6.1.2 will not be chargeable to the ILO.
    4.6.3.The Contractor for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, warrants that it is insured with a coverage for a sufficient amount for the use of any vehicles, boats, airplanes or other transportation vehicles and equipment, whether or not owned by the Contractor, as well as that it carries comprehensive civil liability insurance with regard to third-parties, including the ILO and its Personnel, in respect of physical injury, damage to property or theft, as well as the direct or indirect effects thereof, including the unavailability of premises and loss of production.
    4.6.4.Where required by the ILO and as specified in the Purchase Order/Contract Document (except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor and approved by the ILO), the Contractor’s insurance policies will:
    4.6.4.1.name the ILO as an additional insured under the liability policy/policies, including, if required, as a separate endorsement under the Contractor’s policy/policies;
    4.6.4.2.include a waiver of subrogation of the Contractor’s insurance carrier’s rights against the ILO; and
    4.6.4.3.provide that the ILO will receive written notice from the Contractor’s insurance carrier not less than thirty (30) days prior to any cancellation or material change of coverage.
    4.6.5.The Contractor will take out any other insurance required by the ILO and as specified in the Purchase Order/Contract Document.
    4.6.6.Upon written request by the ILO, the Contractor will provide the ILO with a copy of the general and specific conditions of the insurance policy/policies required under the Contract.
    4.7.INDEMNIFICATION:
    4.7.1.The Contractor is solely responsible for any claim or damage resulting from the negligence, acts, or omissions of its Personnel.
    4.7.2.The Contractor will indemnify and hold the ILO harmless from and against any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO, its Personnel or third-parties which may result from the performance of the Contractor’s obligations under the Contract or the Contractor’s acts or omissions or those of the Contractor’s Personnel.
    4.7.3.The Contractor will immediately notify the ILO upon becoming aware of any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO or which could adversely affect the ILO.

    1. ASSIGNMENT AND SUBCONTRACTING

    5.1.ASSIGNMENT: The Contractor may not assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract except with the prior written authorization of the ILO. Any such unauthorized assignment, transfer, pledge or other disposition, or any attempt to do so, will not be binding on the ILO.
    5.2.SUBCONTRACTING: In the event that the Contractor requires the services of any subcontractor, the Contractor will obtain the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected. The authorization and approval by the ILO of such a subcontractor does not relieve the Contractor of any of its obligations under the Contract and the Contractor is solely responsible for the Services provided by a subcontractor in the framework of the Contract, including their quality. The Contractor, to the same extent as for its own Personnel, will be liable for a subcontractor and its Personnel who are performing any part of the Contractor’s obligations under the Contract. The terms of any subcontract will be subject to and be in conformity with the provisions of the Contract. Except with the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected, the Contractor will ensure that its subcontractor(s) do not subcontract, assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract. The provisions of this paragraph apply to any subcontractor who, in turn, requires the services of a subcontractor.

    1. INTELLECTUAL PROPERTY RIGHTS AND CONFIDENTIALITY

    6.1.PROPRIETARY ITEMS AND INTELLECTUAL PROPERTY RIGHTS:
    6.1.1.All documents (including drawings, estimates, manuscripts, maps, plans, records, reports, recommendations) and other proprietary items (including data, devices, gauges, jigs, mosaics, parts, patterns, photographs, samples, and software) (jointly referred to as Proprietary Items), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.2.All intellectual property rights and all other proprietary rights (including copyrights, patents, trademarks, source codes, products, processes, inventions, ideas, know-how) with regard to any materials (jointly referred to as Intellectual Property), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.3.During the course of development, Proprietary Items and Intellectual Property developed or utilized by or furnished to the Contractor will be made available for use and inspection by the ILO, upon request at reasonable times and in reasonable places.
    6.1.4.Such Proprietary Items and Intellectual Property will be delivered only to ILO authorized officials on completion of the Contract.
    6.1.5.The Contractor will disclose, throughout its performance, to the ILO’s authorized officials full particulars of all source codes, products, processes, inventions, ideas, know-how, documents and any other materials developed or conceived by the Contractor, alone or jointly, in connection with the Contract.
    6.1.6.At the request of the ILO, the Contractor will take all necessary steps to execute all necessary documents and generally assist the ILO in securing intellectual property rights and all other proprietary rights in compliance with the requirements of applicable law.
    6.1.7.To the extent that any Intellectual Property due to the ILO under paragraph 6.1.2 includes any intellectual property:
    6.1.7.1.of the Contractor that: (i) pre-existed the performance by the Contractor of its obligations under the Contract; or (ii) it may develop or acquire, or that may have been developed or acquired, independently of the performance of the Contractor’s obligations under the Contract; or
    6.1.7.2.of a third-party;
    the Contractor grants to the International Labour Organization a perpetual, royalty-free license to make unrestricted use of such intellectual property. The International Labour Organization will not claim any ownership interest in the intellectual property described in subparagraphs 6.1.7.1 or 6.1.7.2.
    6.1.8.The Contractor undertakes to obtain, at its own expense, permission to use any third-party protected rights that are necessary for the performance of the Contract and, if requested, provide the ILO with evidence of such permission.
    6.1.9.In the event that any Proprietary Items or Intellectual Property provided to the ILO by the Contractor are for some reason enjoined or found to infringe any rights of a third-party, or in the event of a settlement, are enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost and expense, will promptly:
    6.1.9.1.procure for the ILO the unrestricted right to continue using such Proprietary Items and Intellectual Property provided to the ILO;
    6.1.9.2.replace or modify the Proprietary Items and Intellectual Property provided to the ILO, or part thereof, with the equivalent or better Proprietary Items and Intellectual Property, or part thereof, that are non-infringing; or,
    6.1.9.3.refund to the ILO the full price paid by the ILO for the right to have or use such Proprietary Items and Intellectual Property or part thereof.

    6.2.CONFIDENTIAL NATURE OF AND RESPONSIBILITY FOR PROPRIETARY ITEMS, INTELLECTUAL PROPERTY AND OTHER INFORMATION:
    6.2.1.Unless otherwise made public with the authorization of the ILO, Proprietary Items, Intellectual Property and other information, irrespective of what form they are, developed, collected, known, marked or received by the Contractor, will be treated by the Contractor as confidential and be used only for the purposes of the Contract.
    6.2.2.The Contractor will not communicate at any time to any other person, government or entity external to the ILO, any Proprietary Items, Intellectual Property or other information known by reason of its association with the ILO, which has not been made public, except with the authorization of the ILO; nor will the Contractor at any time use such information for private advantage or in any manner prejudicial to or incompatible with the interests of the ILO. Where the Contractor is required by law to disclose such Proprietary Items, Intellectual Property or other information, it will give the ILO sufficient prior notice of the request to disclose in order to allow the ILO to have a reasonable opportunity to take protective measures or such other action as may be appropriate.
    6.2.3.The Contractor will be responsible for such Proprietary Items, Intellectual Property and other information. In case of loss of or damage to any Proprietary Items, Intellectual Property or other information the Contractor may be required to:
    6.2.3.1.replace or repair the lost or damaged Proprietary Items, Intellectual Property or other information; or
    6.2.3.2.provide compensation to the ILO for the cost of replacing or repairing the lost or damaged Proprietary Items, Intellectual Property or other information.
    6.3.PUBLICITY AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL:
    6.3.1.The Contractor may neither disclose the terms and conditions of the Contract nor advertise or otherwise make public the fact that it is a Contractor to the ILO.
    6.3.2.The Contractor may not use or reproduce the name, emblem or the official seal of the International Labour Organization or of the International Labour Office, including their abbreviations, in connection with the Contractor’s business or otherwise.
    6.3.3.In reporting its procurement activities, the ILO may publish (e.g., on the internet) the Contractor’s name and amount of the Contract.

    1. ETHICAL CONDUCT

    7.1.LABOUR CLAUSES: The Contractor undertakes to respect, at all times and in all circumstances relevant to the performance of the Contract and in relation to all its Personnel, and to ensure that its subcontractors respect:
    7.1.1.The following principles concerning international labour standards of the International Labour Organization:
    7.1.1.1.the freely-exercised right of workers, without distinction, to organize, further and defend their interests and to bargain collectively, as well as the protection of those workers from any action or other form of discrimination related to the exercise of their right to organize, to carry out trade union activities and to bargain collectively;
    7.1.1.2.the prohibition of forced or compulsory labour in all its forms;
    7.1.1.3.equal remuneration for men and women for work of equal value;
    7.1.1.4.equality of opportunity and treatment in respect of employment and occupation without discrimination on grounds of race, colour, sex, religion, political opinion, national extraction or social origin and such other ground as may be recognized under the national law of the country or countries where the performance, in whole or in part, of the Contract takes place;
    7.1.1.5.the prohibition of the employment of children below fourteen (14) years of age or, if higher than fourteen (14), the minimum age of employment permitted by the law of the country or countries where the performance, in whole or in part, of the Contract takes place, or the age of the end of compulsory schooling in that country or countries, whichever is higher;
    7.1.1.6.the prohibition of the employment of persons under the age of eighteen (18) for work that, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of such persons;
    7.1.1.7.the payment of wages in legal tender, at regular intervals no longer than one month, in full and directly to the workers concerned. The Contractor shall keep an appropriate record of such payments. Deductions from wages are permitted only under conditions and to the extent prescribed by the applicable law, regulations or collective agreement, and the workers concerned must be informed of such deductions at the time of each payment.
    7.1.1.8.the provision of wages, hours of work and other conditions of work not less favourable than the best conditions prevailing locally (i.e., as contained in: (i) collective agreements covering a substantial proportion of employers and workers; (ii) arbitration awards; or, (iii) applicable laws or regulations, whichever offers the best working conditions), for work of the same character performed in the trade or industry concerned in the area where work is carried out;
    7.1.1.9.the need to ensure, so far as is reasonably practicable, that the workplaces, machinery, equipment and processes under their control are safe and without risk to health, and that the chemical, physical and biological substances and agents under their control are without risk to health when the appropriate measures of protection are taken; and provide, where necessary, adequate protective clothing and protective equipment to prevent, so far as is reasonably practicable, risk of accidents or of adverse effects to health; and
    7.1.2.All applicable laws or regulations concerning terms of employment and conditions of work, any collective agreements to which it is party, or any other related measure with which it must comply.
    7.2.PERSONNEL NOT TO BENEFIT:
    7.2.1.The ILO requires bidders and contractors to observe the highest ethical standards during the procurement process and the execution of contracts. In order to ensure the respect of these obligations, the ILO provides the following definitions:
    7.2.1.1.“fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    7.2.1.2.“corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;
    7.2.1.3.“conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;
    7.2.1.4.“collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;
    7.2.1.5.“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.
    7.2.2.The Contractor will not (and will ensure that its Personnel do not) place itself in a position that may, or does, give rise to a conflict between its interests and the ILO’s interests during the procurement process or the execution of the Contract.
    7.2.3.If during any stage of the procurement process a conflict of interest arose or during contract execution a conflict of interest arises, or appears likely to arise, the Contractor will immediately notify the ILO in writing, setting out all relevant details, including any situation in which the interests of the Contractor conflict with the interests of the ILO, or in any situation in which any ILO official, employee or person under contract with the ILO may have, or appears to have, an interest of any kind in the Contractor’s business or any kind of economic or personal ties with the Contractor. The Contractor will take such steps as the ILO may reasonably require to resolve or otherwise deal with the conflict to the satisfaction of the ILO.
    7.2.4.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to disqualify the Contractor for a specified or indefinite period from participating in the procurement process of the ILO or contracting with the ILO, if it is shown that the Contractor has, directly or indirectly, employed fraudulent, corrupt, collusive or coercive practices or failed to disclose a conflict of interest.

    1. FULL DISCLOSURE

    8.1.FULL DISCLOSURE: The Contractor warrants that it has made and will make full and proper disclosure to the ILO of all relevant information relating to its business activities, financial condition and ownership, prior to entering into this Contract and for its duration, including that it is not identified on or associated with any individual, groups, undertakings and entities identified on the list established by the United Nations Security Council Resolution 1267 (1267 Consolidated List) ; and that it is not, nor has been, subject to any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank.

    1. DELAY, FORCE MAJEURE AND LIQUIDATED DAMAGES

    9.1.DELAY:
    9.1.1.Should the Contractor encounter conditions that do not constitute Force majeure and which impede or are likely to impede timely performance of the Contract (Delay), the Contractor will immediately notify the ILO in writing with full particulars of the Delay, including its likely duration, and its cause. At the ILO’s request, the Contractor and the ILO will consult as soon as practicable after receipt of such notice, to evaluate any available means of mitigation or appropriate remedies provided under the Contract.
    9.1.2.In addition to any other right or remedy available under the Contract, upon receiving notice of Contractor’s Delay (or likely Delay) in performance, the ILO will have the right to:
    9.1.2.1.suspend the Contract, in whole or in part, and notify the Contractor not to proceed further with its performance which has been subject to (or will be subject to) Delay;
    9.1.2.2.withhold and/or deduct payment to the Contractor for the portion of the Contract subject to Delay; and
    9.1.2.3.procure all or part of the Services which the Contractor fails to provide in a timely manner.
    9.1.3.Without prejudice to any other right or remedy available under the Contract, the Contractor will be liable for any increase in the price payable by the ILO resulting from the procurement of the Services from other sources and the ILO may apply such additional costs incurred, by deduction or otherwise, against future amounts owed by the ILO to the Contractor.
    9.1.4.Upon receipt of notice of any decision by the ILO to suspend the Contract under subparagraph 9.1.2.1 and with respect to the suspended portion of the Contract, the Contractor will take immediate steps to reduce expenses to a minimum and will not undertake any further obligations; provided, however, that the ILO and the Contractor will continue performance of the Contract to the extent that it is not suspended or cancelled.
    9.2.FORCE MAJEURE:
    9.2.1.Neither Party will be liable to the other Party for failure to perform its respective obligations, if such failure is as a result of an unforeseeable and irresistible event, act of nature (including fire, flood, earthquake, storm, hurricane, epidemic or other natural disaster), any act of war (whether declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force, (Force Majeure) provided that such acts arise from causes beyond the control and without the fault or negligence of the invoking Party.
    9.2.2.The defaulting Party will notify, as soon as possible after the occurrence of the Force Majeure event, the other Party in writing with full particulars of the Force Majeure event, including its likely duration, the estimated expenditures that will likely be incurred for the duration of the Force Majeure event, and any other conditions which threaten to interfere with the defaulting Party’s performance of the Contract.
    9.2.3.Without prejudice to any other right or remedy available under the Contract, if either Party is rendered unable, in whole or in part, by reason of Force Majeure to perform its obligations and meet its responsibilities under the Contract and where the Force Majeure event exists beyond sixty (60) days then that Party will have the right to suspend or terminate the Contract with a period of written notice of seven (7) days.
    9.3.NOTICE OF DELAY AND FORCE MAJEURE: If notice is not received by a Party in accordance with paragraphs 9.1.1 or 9.2.2, the Party who fails to notify of the Delay or Force Majeure event will be liable for damages resulting from such non-receipt, except where the Delay or Force Majeure event also prevents transmission of the notice.
    9.4.LIQUIDATED DAMAGES: Without prejudice to any other right or remedy available under the Contract, the Parties agree that if the Contractor breaches the Contract, including a Delay in performance of the Contractor’s obligations under the Contract, it will be impractical or difficult to quantify the damages suffered by the ILO. The Parties, therefore, agree that in the event of such a breach by the Contractor, the Contractor will pay to the ILO, as liquidated damages, a sum equal to three-tenths of one (0.3) per cent of the Contract price for each day of delay until actual delivery or performance, up to a maximum of ten (10) per cent of the Contract price. Each Party acknowledges and agrees that the liquidated damages amount specified herein are intended to reasonably compensate the ILO and not intended to punish the Contractor. Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to recover such liquidated damages by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. TERMINATION

    10.1.TERMINATION BY THE ILO:
    10.1.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the ILO may terminate the Contract immediately by written notice in the event that the Contractor:
    10.1.1.1.is found to have made any material or fraudulent misrepresentation in the making of or performance of the Contract regardless of when the misrepresentation is discovered;
    10.1.1.2.becomes bankrupt, otherwise insolvent, or the ILO reasonably determines that the Contractor has become subject to a materially adverse change in its financial condition that threatens to substantially affect the ability of the Contractor to perform any of its obligations under the Contract;
    10.1.1.3.fails to perform contractual obligations or to satisfy any guarantees or warranties it has made under the Contract and does not rectify such failure within sixty (60) days following receipt of a written notice by the ILO;
    10.1.1.4.is declared undesirable by the government where the Contractor is to perform any of its obligations under the Contract;
    10.1.1.5.is the subject of any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank; or
    10.1.1.6.the ILO’s activities are curtailed or terminated.
    10.1.2.Upon receipt of notice of termination by the ILO, the Contractor will take immediate steps to bring any Services to a close in a prompt and orderly manner, will reduce expenses to a minimum and will not undertake any further obligations from the date of receipt of notice of termination.
    10.1.3.If the Contract should be terminated by the ILO, the ILO will make all payments which may be due up to the effective date of termination for any Services satisfactorily delivered or performed and accepted by the ILO.
    10.2.TERMINATION BY THE CONTRACTOR:
    10.2.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the Contractor may terminate the Contract immediately by written notice in the event that the ILO:
    10.2.1.1.fails to make payments which are due under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default; or
    10.2.1.2.fails in its contractual obligations so as to make it unreasonable for the Contractor to proceed with the performance of its obligations under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default.

    1. WARRANTY

    11.1.WARRANTY OF SERVICES:
    11.1.1.The Contractor warrants that any Services provided in accordance with the Contract will meet the specifications, timeframes and related requirements set forth in the Contract. All materials and workmanship utilized in performing the Services under the Contract will be of the respective kind(s) described in the Contract and free from defects. Materials not conforming to the specifications in the Contract will not be used in performance of the Services without prior written approval of the ILO.
    11.1.2.If the Services do not meet the requirements referred to above, the Contractor will, at its sole expense, either by repair or replacement, correct, promptly modify or change any faulty workmanship materials, parts and equipment supplied by it to the extent necessary to satisfy the above warranty.
    11.1.3.If any defect or failure in the Services cannot be rectified by remedial measures within the period agreed by the ILO and the Contractor, the Contractor will be considered to be in default and in addition to exercising any suspension or termination rights set forth in the Contract, the ILO has the right to independently replace or repair the Services and the Contractor will be obligated to reimburse the ILO for all the additional costs so incurred, including by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. MISCELLANEOUS

    12.1.CHANGE ORDERS: The ILO may, by written notification, increase or decrease the scope of Services of the Contract provided the stage reached in the performance of the Contract so allows. If any such changes increase or decrease the cost of and/or the time required for the performance of any part of the Contract, an equitable adjustment will be made in the Contract’s price or time schedule, or both, and the Contract will accordingly be amended. Any request for consultation or claim for adjustment under this paragraph will be asserted by the Contractor within thirty (30) working days from the date of receipt of ILO's change order.
    12.2.AMENDMENTS: The Parties may by mutual agreement amend the Contract. Amendments will be effective only if in writing and when executed and delivered on behalf of the ILO and the Contractor by persons duly authorized to do so.
    12.3.NON-WAIVER OF RIGHTS: Termination of the Contract in whole or in part by a Party or the failure by either Party to exercise any rights available to it, will not affect the accrued rights or claims and liabilities of either Party to the Contract.
    12.4.SURVIVAL: The obligations contained in paragraphs 4.6 (Insurance); 4.7 (Indemnification); 6.1 (Proprietary Items and Intellectual Property Rights); 6.2 (Confidential Nature of and Responsibility for Proprietary Items, Intellectual Property and Other Information); 6.3 (Publicity and Use of the Name, Emblem or Official Seal); and 11.1 (Warranty of Services) survive the termination or expiration of the Contract.
    12.5.LIMITATION ON ACTIONS: Irrespective of their nature, any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof (other than obligations enumerated in paragraph 12.4) must be asserted within six (6) months after the termination or expiration of the Contract.

    1. SETTLEMENT OF DISPUTES

    13.1.AMICABLE SETTLEMENT: The Parties will use their best efforts to amicably settle any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof by direct informal negotiations, including, where agreed, by referral, to an executive level of authority within the Parties. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation will take place in accordance with the Conciliation Rules then prevailing of the United Nations Commission on International Trade Law (UNCITRAL) or according to such other procedure as may be agreed between the Parties in writing.
    13.2.ARBITRATION: Unless settled amicably under paragraph 13.1, within sixty (60) days, after receipt by one Party of the other Party’s written request, any dispute, controversy or claim arising out of the Contract, or the breach, termination or invalidity thereof, will be settled by arbitration in accordance with the UNCITRAL Arbitration Rules then prevailing. In addition:
    13.2.1.the place of arbitration will be Geneva;
    13.2.2.the decisions of the arbitral tribunal will be based on general principles of international commercial law;
    13.2.3.the arbitral tribunal will have no authority to award punitive damages; and
    13.2.4.the Parties will be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such dispute, controversy, or claim arising out of the Contract, or the breach, termination or invalidity thereof.
    13.3.LANGUAGE: The conciliation and the arbitration proceedings will be conducted in the language in which the Contract is signed provided that it is one of the three working languages of the ILO (English, French and Spanish). In the event the Contract is in a language other than English, French or Spanish, the conciliation or the arbitration proceedings will be conducted in English, French or Spanish.


    How to apply:

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strictly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be rejected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    RFP N° 02/2017 Training of Trainers and implementation of T1 & T2 Solar PV Training in Somali

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org


    0 0

    Organization: International Labour Organization
    Country: Somalia
    Closing date: 07 Jul 2017

    6

    REQUEST FOR PROPOSAL 04/2017 ILO Somalia

    CREATING A COMPREHENSIVE PRIVATE SECTOR WORKFORCE AND ENTREPRENEURSHIP DEVELOPMENT ECOSYSTEM IN SOMALIA

    Responses to be received by 07/07/2017

    June 2017

    Subject: Procurement of a consultancy firm to creating a comprehensive private sector workforce and entrepreneurship development ecosystem in Somalia

    Request for Proposal (RFP) N°: 04/2017 Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    Date: 30/06/2017

    Dear Sir/Madam,

    The International Labour Office (hereinafter the “ILO”) is pleased to invite your company to submit a
    Proposal for Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia and as further described in Annex III.

    To enable you to prepare and submit a Proposal, please find enclosed the following Annexes:

    • Annex I: Instructions to Bidders;
    • Annex II-A: Acknowledgment of Receipt;
    • Annex II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure;
    • Annex II-C: Bidder’s Information Form;
    • Annex II-D: Recent References;
    • Annex II-E: Technical Proposal;
    • Annex II-F: Financial Offer;
    • Annex III: Terms of Reference; and
    • Annex IV: Terms and Conditions applicable to ILO Contracts for Services.

    Your Proposal must be received by the ILO no later than 1600 EAT on 07/07/2017 04:00 PM. Late bids shall be rejected.

    Contract award is subject to donor funding, RFP calls are restricted to private sector institutions based and willing to work in Somalia. You may submit a Proposal to the ILO provided that your organization is qualified, able and willing to deliver the goods, works and/or services specified in this RFP. Participation in this RFP indicates acceptance of the Terms and Conditions applicable to ILO Contracts for Services provided in Annex IV. Failure to comply with the requirements of this RFP and its Annexes may render a Proposal ineligible for consideration.

    You are kindly requested to acknowledge receipt of this RFP and to indicate whether or not you intend to submit a Proposal by completing and returning the form provided in Annex II-A.

    We look forward to receiving your Proposal.

    Yours sincerely,

    Ilias Dirie
    Head of Office
    ILO Somalia Programme

    INSTRUCTIONS TO BIDDERS

    Reference: RFP N° 04/2017

    Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    Abstract

    This document outlines the requirements for presentation of a Request for Proposal to be considered by the International Labour Office.

    INSTRUCTIONS TO BIDDERS

    Table of Contents

    ILO Somalia Programme 2

    1. INTRODUCTION 5
      1.1 GENERAL 5
      1.2 ELIGIBLE BIDDERS 5
      1.3 COST OF BID 5
      1.4 RFP SCHEDULE SUMMARY 5
      1.6 CLARIFICATION QUESTIONS 5
      2 BIDDING CONDITIONS 5
      2.1 ACKNOWLEDGMENT OF RECEIPT 6
      2.2 NUMBER OF COPIES, FORMAT AND SIGNING OF PROPOSAL 6
      2.3 SUBMISSION AND RECEIPT OF PROPOSALS 6
      2.4 OFFICIAL LANGUAGE 7
      2.5 CORRESPONDENCE 7
      2.6 NO CONSULTATION 7
      2.7 CONTRACT CONDITIONS 7
      2.8 WORK ON ILO PREMISES 8
      2.9 BID CURRENCY 8
      2.10 INCOMPLETE PROPOSALS 8
      2.11 CHANGES TO PROPOSALS 8
      2.12 MATERIAL CHANGE(S) IN CIRCUMSTANCES 8
      2.13 RFP DOCUMENT, SPECIFICATIONS, DRAWINGS 8
      2.14 SUB-CONTRACTING 8
      2.15 PROPOSAL VALIDITY 9
      2.16 NOTIFICATION OF CONTRACT AWARD 9
      2.17 PUBLICITY 9
      3 CONTENT OF THE PROPOSAL 9
      3.1 ENVELOPE A-TECHNICAL PROPOSAL (ANNEX II-B, C, D, AND E) 9
      3.1.1 Administrative Requirements 9
      3.2 ENVELOPE B-FINANCIAL OFFER (ANNEX II-F) 10
      4 EVALUATION OF PROPOSALS AND CONTRACT AWARD 11
      4.1 PRELIMINARY EVALUATION 11
      4.2 EVALUATION PROCESS AND CRITERIA 11
      4.3 AWARD OF THE CONTRACT 12

    2. INTRODUCTION

    1.1 General

    These instructions are provided for general information for the preparation of the Proposal for procurement of a consultancy firm to conduct a training of trainers on competency-based skills training in the construction sector (electrical, plumbing, tiling and painting) . The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the RFP documents. Failure to comply with these documents will be at the Bidder’s risk and may affect the evaluation of the Bid concerned.

    1.2 Eligible Bidders

    Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates or an individual which have been engaged by the ILO to provide consulting services for the preparation of the design specifications, and other documents to be used for the procurement of goods, works or services to be purchased under this Request for Proposal.

    1.3 Cost of Bid

    The Bidder shall bear all costs associated with the preparation and submission of the Bid. The ILO will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

    1.4 RFP Schedule Summary

    • RFP release date: 30/06/2017
    • Site visit or bidders’ conference (if applicable): n/a
    • Clarification questions, if any, related to this RFP must be submitted to hrsomalia@ilo.org 04/07/2017, COB
    • ILO response to clarification questions by: 05/07/2017
    • Proposals Receipt Deadline: 07/07/2017 04:00 PM 1600 EAT
    • Estimated Contract Signature Date: 20/07/2017
    • Estimated Contract Start Date: 01/08/2017

    1.6 Clarification Questions

    A prospective Bidder requiring any clarification of the RFP documents may notify the ILO in writing. The ILO’s response will be provided in writing to any request for clarification received by the deadline indicated in paragraph 1.4 above. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that received the RFP documents.

    2 BIDDING CONDITIONS

    2.1 Acknowledgment of Receipt

    A prospective Bidder is requested to return promptly the Acknowledgement of Receipt form, provided in Annex II-A, duly completed and signed, even if it is not intending to submit a Proposal.

    2.2 Number of Copies, Format and Signing of Proposal

    The Bidder shall submit one original and one copy of the Proposal, clearly marking each “Original Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between them, the original shall prevail. The Proposal shall be typed or written in indelible ink and shall be dated and signed by the Bidder i.e. by a person or persons duly authorized to bind the Bidder to the contract. The Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Proposal.

    2.3 Submission and Receipt of Proposals

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strictly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be rejected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.

    Proposals must be submitted using the double envelope system, i.e., the outer parcel containing two separate, sealed envelopes, one bearing the words "Envelope A - Technical Proposal" and the other "Envelope B - Financial offer".

    Where there is any infringement of these instructions (e.g., envelopes are unsealed or references to prices are included in the Technical offer) the Proposal will be rejected.

    The outer parcel should bear the following information:

    a) the address for submission of proposals indicated above;
    b) the reference to the RFP to which the Bidder is responding;
    c) the name and address of the Bidder to enable the Proposal to be returned unopened if it is declared to have been received “late”.

    The pages of each of the Technical and Financial Proposal must be numbered.
    The inner package shall be sealed and shall bear the name of the Bidder and be marked as follows:

    RFP N° 04/2017

    Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    CONFIDENTIAL
    DO NOT OPEN BEFORE
    07/07/2017 04:00 PM 1600 EAT

    In addition, the information below should appear on both sides of the inner envelope:

    CONFIDENTIAL
    To be opened by the Evaluation Panel ONLY

    2.4 Official Language

    The Proposal and all correspondence and documents related to the Proposal shall be written in the English language.

    2.5 Correspondence

    Any communication in connection with this RFP should be addressed in writing to the E-mail address mentioned in paragraph 1.4 above. All correspondence should quote the reference number of the RFP. Bidders are requested not to contact the ILO after the closing time, i.e. during the RFP assessment period.

    2.6 No Consultation

    A Bidder shall not:

    • consult, communicate or agree with any other Bidder or competitor, with regard to price or any other matter related to the RFP for the purpose of restricting competition;
    • disclose its price, directly or indirectly, to any other Bidder or competitor, except in the case of provision of standard public price lists;
    • make any attempt to induce any other person or organization to submit or not to submit a Proposal for the purpose of restricting competition.

    If a Bidder is found to be in breach of any of these instructions, the ILO reserves the right to exclude the Bidder from the procedure and reject its proposal.

    Nothing in this paragraph shall restrict the right of a Bidder to form a joint venture, a consortium, a partnership or an association for the purpose of submitting a joint Tender.

    2.7 Contract Conditions

    Bidders are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in these RFP documents.

    By submitting a Proposal, the Bidder accepts in full and without restriction these instructions. It also accepts the Terms and Conditions of ILO Contracts for Services (Annex IV) being relied on for this bidding procedure and resulting contract, irrespective of the provisions of the Bidder’s own conditions of sale, which it hereby waives.

    The ILO reserves the right to decline to consider without further comment any Proposal which does not accept the Terms and Conditions of ILO Contracts for Services set out in Annex IV.

    2.8 Work on ILO Premises

    If the Bidder’s personnel are required to work on ILO premises, they shall comply with the security and safety and health arrangements established by the ILO, including applicable provisions of local laws. Where applicable, the Bidder shall be responsible for obtaining valid entry visas and work permits for its employees or sub-contractors and contract commencement may be made subject to complying with these obligations. Failure to comply with such obligations may lead to suspension of payments under and cancellation of the contract.

    2.9 Bid Currency

    All prices shall be quoted in United States Dollars. If the Bid is submitted in a currency other than the Bid Currency, to facilitate evaluation and comparison, the ILO will convert all such prices in United States Dollars at the official UN exchange rate applying on the last day for submission of Bids.

    2.10 Incomplete Proposals

    ILO may reject a Proposal that does not provide all the information requested which is necessary for assessment of the Proposal by the ILO.

    2.11 Changes to Proposals

    Changes or amendments to Proposals will only be accepted if they are received before the deadline for receipt of Proposals and shall be submitted in accordance with the instructions given above. The envelope shall be clearly marked as “Change(s) to Proposal’’.

    2.12 Material Change(s) in Circumstances

    The Bidder shall inform the ILO of any change(s) of circumstances arising during the RFP process including, but not limited to:

    • a change affecting any declaration, accreditation, license or approval;
    • major re-organizational changes, company re-structuring, a takeover, buyout or similar event(s) affecting the operation and/or financing of the Bidder or its major sub-contractors;
    • a change to any information on which the ILO may rely in assessing Proposals.

    2.13 RFP Document, Specifications, Drawings

    The RFP Documents and any specifications, plans, drawings, patterns, samples or information issued or furnished by the ILO, are issued solely for the purpose of enabling a Proposal to be completed and may not be used for any other purpose. The RFP documents and any additional information provided to Bidders shall remain the property of the ILO.

    2.14 Sub-Contracting

    If sub-contracting of work to be undertaken as a result of this RFP is permitted, the ILO reserves the right to approve any sub-contractor that was not included in the RFP Submission Form and request a copy of the sub-contracting agreement between the Bidder and its sub-contractor(s).

    2.15 Proposal Validity

    The validity of a Proposal shall be six (6) months commencing from the time and date of the closure of Proposals stated in paragraph 2.3 above. The ILO reserves the right to request an extension of the period of validity of Proposals, and to modify or exclude any of the terms of this RFP, at its sole discretion.

    2.16 Notification of Contract Award

    The ILO will evaluate the Proposals based on the Bidders’ responses to the requirements set out in the RFP documents. Each Bidder will be informed of the decision reached concerning the award of the contract.

    2.17 Publicity

    During the RFP process, a Bidder is not permitted to create any publicity in connection with the RFP.

    3 CONTENT OF THE PROPOSAL

    Each Proposal shall comprise the following documents:

    3.1 Envelope A-Technical Proposal (Annex II-B, C, D, and E)

    Bidders are requested to submit in Envelope A-Technical Proposal the following Forms, Annexes II-B to E.

    All information must be provided as requested and all Forms must be completed for a Proposal to constitute a valid offer, which is a prerequisite for subsequent evaluation.

    3.1.1 Administrative Requirements

    a) Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure (Annex II-B) (also to be completed by any Bidding partners and/or associates)

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    b) Bidder’s Information Form (Annex II-C)

    The Bidder’s Information Form explicitly indicates that the Bidder accepts in full and without restriction the Terms and Conditions applicable to ILO Contracts for Services.

    Each Bidder shall attach to this Annex the following mandatory documents:

    1) Certificate(s) confirming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;

    2) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;

    3) A copy of the last three financial statements of the Bidder, certified by independent auditors.

    c) Recent References (Annex II-D)

    Each Bidder must provide details of three contracts entered into during the past five years which are similar in nature to that which will arise from this RFP. The information in Annex II-D must include as a minimum:

    • Client name, location and date of project;
      • Description of goods provided and works or services performed;
      • Contract value;
      • Contact details for references.

    d) Technical Proposal (Annex II-E)

    1) The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    2) In preparing its Proposal, the Bidder shall review all RFP requirements, including any document referred to in the RFP documents, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    3) In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as CVs of key personnel which will deliver the goods, services or the works specified in this RFP.

    4) The Bidder may also add any other document and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements as specified in the Terms of Reference.

    3.2 Envelope B-Financial Offer (Annex II-F)

    Bidders are requested to submit their Financial Offer in a separate envelope (Envelope B-Financial Offer). The Financial Offer should be presented in the format provided in Annex II-F. The Bidder must also provide price breakdown information to support its Financial Offer.

    All Financial Offers must be established and submitted net of any direct taxes or customs duties. As an international organisation, the ILO is exempt from all taxes and duties.

    The ILO is not bound to accept the lowest priced offer from any Bidder, nor give any reason for rejecting a proposal.

    4 EVALUATION OF PROPOSALS AND CONTRACT AWARD

    4.1 Preliminary Evaluation

    Prior to the detailed evaluation of each Proposal, the ILO will undertake a preliminary examination. Proposals will not be considered for further evaluation in cases where:

    a) They are incomplete (i.e. do not include all required documents as specified in Annex I, Instructions to Bidders, paragraph 3: Content of the Proposal);
    b) The Original Proposal is not signed by the duly authorized individual of the organization/company, as specified in Annex I, Instructions to Bidders, paragraph 2.2: Number of Copies, Format and Signing of Proposal;
    c) Technical and financial documents have not been submitted in separate sealed envelopes and/or pricing information is included in the Technical Proposal envelope, as specified in Annex I, Instructions to Bidders, paragraph 2.3: Submission and Receipt of Proposals;
    d) The validity period of the Proposal is not in accordance with the requirements of the RFP as specified in Annex I, Instructions to Bidders, paragraph 2.15: Proposal Validity.

    4.2 Evaluation Process and Criteria

    Proposals will be reviewed and evaluated by an Evaluation Panel, to determine compliance with the requirements specified in the RFP.

    A two-stage procedure will be utilized in evaluating the Proposals, with evaluation of each Technical Proposal being completed prior to any Financial Offer being opened and compared. Financial Offers will be opened only for Bidder submissions that meet or exceed the minimum technical score of 60 (70 percent) of the obtainable score during the evaluation of Technical Proposals. Where the assessment of a Technical Proposal results in the minimum specified score not being achieved, the corresponding Financial Offer will not be eligible for further consideration.

    Each Technical Proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

    During the second stage of the evaluation, the Financial Offers of all Bidders which have attained at least the minimum score during the technical evaluation will be compared.

    The proposals will be evaluated according to the criteria described below:

    (a) Depth and quality of response to the RFP;
    (b) Technical compliance with the Terms of Reference;
    (c) The qualifications and experience of proposed key personnel;
    (d) The proposed implementation and management plan;
    (e) The overall cost.

    The process of evaluating the proposals will be based on the following percentage combination of Technical and Financial elements:

    Percentage
    Technical Proposal 70%
    Financial Offer 30%
    Total 100%

    4.3 Award of the Contract

    The ILO will award the contract to the Proposal (Technical and Financial) which represents best value for money, i.e. achieving the highest overall score.

    The ILO reserves the right to accept or reject any Proposal in whole or in part, to annul the solicitation process and reject all Proposals at any time prior to the issue of the purchase order, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for the ILO’s decision(s).

    The award of the contract arising from this RFP will be made at the absolute discretion of the ILO. The ILO’s decision to award the contract to a preferred Bidder is final and shall not be questioned by any Bidder.

    The Contract or the benefit of the Contract shall not be assigned, sub-contracted or otherwise transferred by the successful Bidder in whole or in part, without ILO’s prior written consent, to be given at its sole discretion.

    FORMS TO BE COMPLETED
    AND
    TO BE SUBMITTED BY THE BIDDER

    • ANNEX II-A: Acknowledgement of Receipt

    • ANNEX II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure

    • ANNEX II-C: Bidder‘s Information Form

    • ANNEX II-D: Recent References

    • ANNEX II-E: Technical Proposal

    • ANNEX II-F: Financial Offer

    ACKNOWLEDGEMENT OF RECEIPT

    To be returned to:

    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya

    Fax: n/a
    E-mail: hrsomalia@ilo.org

    Reference: RFP N° 04/2017 Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    WE ACKNOWLEDGE RECEIPT OF ALL TENDER DOCUMENTS FOR THE ABOVEMENTIONED RFP
    (Note: In event of missing elements, contact the ILO Office mentioned above)
    WE INTEND TO SUBMIT A PROPOSAL
    WE WILL NOT BID FOR THE FOLLOWING REASONS:

    …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………....

    Signature: COMPANY STAMP
    Name:
    Position:
    Tel/Fax:
    E-mail:
    Date:

    CERTIFICATION TO BE SUBMITTED BY A BIDDER
    IN AN ILO COMPETITIVE BIDDING PROCEDURE

    RFP N° 04/2017- Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    Date: 30/06/2017

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    With respect to its proposal submitted in response to the ILO’s Invitation to Bid/Request for Proposal mentioned above, the Bidder hereby certifies that:

    1. The prices in its proposal have been arrived at independently without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

    2. No attempt has been made or will be made by the Bidder to influence any other Bidder, organization, partnership or corporation to either submit or not submit a proposal.

    3. The Bidder will not offer, solicit or accept, directly or indirectly, any gratuity, gift, favour, entertainment, promises of future employment or other benefits to or from anyone in the ILO.

    4. The Bidder (parent company and/or any subsidiaries) is not identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to UN Security Council Resolution 1267 (Consolidated List).

    5. The Bidder (parent company and/or any subsidiaries) will not use the funds received under any contract with the ILO to provide support to individuals, groups, undertakings or entities associated with terrorism.

    6. The Bidder (parent company and/or any subsidiaries) is not the subject of any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

    The ILO reserves the right to cancel or terminate with immediate effect and without compensation any offer of or contract arising from this bidding procedure in the event of any misrepresentation in relation to the above certifications.

    Definitions of terms used in this declaration:

    “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.

    “collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;

    “conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;

    “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;

    “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    The undersigned certifies/y to be duly authorized to sign this Certification on behalf of the Bidder.

    Name and Position Signature Date

    BIDDER’S INFORMATION FORM

    I, the undersigned, by submitting this Proposal, hereby confirm that these instructions are accepted in full and without restriction, including the proposed ILO Contract being used for this bidding procedure and resulting contract.

    1. SUBJECT
      Request for Proposal: [Insert Reference N°]
      Requirements: [Insert Title]

    2. BID SUBMITTED BY A SINGLE ECONOMIC OPERATOR
      Bidder: [Insert Full Name of the entity submitting a bid]

    3. BIDDER INFORMATION
      Corporate Name:
      Legal Status:
      Authorised Capital:
      Headquarters Address:
      Place of Business Address:
      Telephone:
      Fax:
      Trade Registered N°:
      VAT N°:
      UNGM Registration N°:
      Date established:
      Permanent Workforce:
      Number of Secondary Offices:
      Names of Main Managerial Staff: 1)
      2)
      3)
      Names and Job Positions of Person Authorized to represent the Company: 1)
      2)
      3)
      Certification (if any):
      Accreditation (if any): [Type and Validity]

    Turnover, Net Income for the past Three Financial Years:
    [Currency] Year 1 [i.e. 2011] Year 2 [i.e. 2012] Year 1 [i.e. 2013] Average
    Turnover
    Net Income (+/-)
    Comments

    1. SUMMARY OF WORK DISTRIBUTION
      Name Scope of Work/Tasks/Sub-Tasks % of the Proposal Price
      [Bidder]

    [if applicable]
    [Sub-contractor]
    [Sub-contractor]
    [Sub-contractor]

    1. MANDATORY DOCUMENTS
      As requested in Annex I, Instructions to Bidders, paragraph 3.1.1 b): Bidder’s Information Form, the following documents are attached to this form:

    a) Certificate(s) conforming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;
    b) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;
    c) A copy of the last three financial statements by the Bidder, certified by independent auditors.

    COMPANY STAMP

    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ……………………………………

    RECENT REFERENCES
    RELEVANT EXPERIENCE WITHIN THE PAST FIVE YEARS

    Each Bidder will provide, in the sample table below, the reference information of up to three (3) projects carried out by it which are of a similar nature to that which will arise from this RFP. The information must include as a minimum:

    ● Client name, location, and date of execution;
    ● Description of project and specifically the work done by the Bidder in the project;
    ● The Contract value;
    ● Contact details for checking references.

    Client Name, Location, and Date of Execution Description of the Project and the Work performed Contract Value (Currency) Contact Details for Reference Check
    1
    2
    3

    TECHNICAL PROPOSAL

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    i. The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    ii. In preparing its Proposal the Bidder shall review all RFP requirements, including any document referred to in the RFP, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    iii. In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as the CVs of key personnel which will contribute to the project.

    iv. The Bidder may also include in this Annex other documents and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements of the Terms of Reference.

    FINANCIAL OFFER

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    Having examined this Request for Proposal including its Annexes, and having examined all conditions and factors which might in any way affect the cost or time of performance thereof, we, the undersigned, offer to execute and complete the Works or the Services, in accordance with the Terms and Conditions applicable to ILO Contracts for Services for the following Total Contract Price, net of any direct taxes or customs duties and other import taxes:

    Task Description Lump Sum in Currency
    1
    2
    3
    TOTAL

    Attached to this Annex is the proposed cost breakdown for each of the above tasks.

    Additional Services
    Compensation for any additional services to this RFP shall be calculated on the basis of the rates below:

    Position Rate per day in [Currency]
    Based at Contractor’s Office Based at ILO Visiting ILO (<6 consecutive days)
    [Insert Title]
    [Insert Title]
    [Insert Title]
    Comments

    COMPANY STAMP
    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ………………………………………

    TERMS OF REFERENCE

    CREATING A COMPREHENSIVE PRIVATE SECTOR WORKFORCE AND ENTREPRENEURSHIP DEVELOPMENT ECOSYSTEM IN SOMALIA

    The London Somalia Conference held on 11 May 2017, whilst acknowledging progress on a number of fronts such as state formation, re-engagement with financial institutions and the finalisation of the National Development Plan (NDP), many challenges remain. The threat of insecurity prevails; further work on rule of law, constitutional and federalism issues, as well as efforts to reduce poverty and advancing economic recovery.

    The New Partnership for Somalia defines Key themes, shared goals and objectives that the Somali Government and international community commit to work such as the theme on youth empowerment, which focuses on increased access to technical and vocational training opportunities for young people and comprehensive support to youth entrepreneurship including the removal of legal barriers and increased access to capital; and growth, economic recovery, and resilience aimed at engaging the private sector on priority areas of development, including inclusive growth, investment, and job creation.

    Unemployment in Somalia remains critically high and a large number of young female and male face challenges in entering the labour market, increasing the number of long-term unemployed. The unemployment crisis could have significant implications in terms of luring the youth into extremism and illegal migration. As articulated in the NDP getting young people back to work is a top priority for the Federal Government of Somalia (FGS), which has set an ambitious target of 500,000 more
    People by the end of 2020.

    Skills play an important role in equipping the youth for long-term labour market success. Vocational education and training in Somalia is not widely accessible and continues to be generally seen as ‘the poor cousin’ in comparison to university education. To support the youth in making education and labour market decisions, the vocational education and training route can be made more attractive through strong career guidance and well-articulated education pathways. Youth need information on job opportunities in the local economy and the career progression opportunities available once employed. This requires local labour market intelligence on where new jobs are being offered and articulated career pathways within sectors with prospects for growth and employment.

    Employers have a defining role to play in any local skills system. Employment services and training institutions need strong engagement with employers so they can better ensure that the skills being supplied meet local demand. Many of these companies are heading on a high growth trajectory, but often face challenges in accessing relevant and responsive training. Supporting them in accessing training opportunities to ensure they become more productive, innovative and make better use of employees’ skills can lead to more jobs locally.

    To achieve a more co-ordinated approach, local stakeholders need to pool resources and reduce transaction costs by building effective and sustainable partnerships that can be scaled up. With the rising economic value of human resources and skills, employers and training agencies are now expected to play a greater role in local strategies to support new job creation, and increase productivity.

    In the quest for economic recovery in Somalia, there is a need for both short-term and longer-term actions to ensure sustainable economic growth. In response to this issue, the ILO in partnership with the Somali employers, workers’ organisations, government and training institutions aims to support sustainable employment opportunities for young people. These include:

    • Adding value through skills by creating an adaptable, skilled labour force and supporting employment progression and skills upgrading;
    • Investing in key employment sectors and quality jobs, including gearing education and training to emerging local growth sectors and working with employers on skills utilisation and productivity; and,
    • Being inclusive, so as to ensure that all actual and potential members of the labour force can participate in, and contribute to, future economic growth.

    In order to achieve the above objective the ILO Somalia Programme through a range of strategic and innovative partnerships aims to establish SomaliaWorking. SomaliaWorking is a Somalia based AfricaWorking model, education to employment ecosystem in partnership with the Somali private sector in multiple industries. Where youth 18 to 35 successfully transition into meaningful full time vocational to professional employment or entrepreneurship by going through the necessary personal development and life skills training, soft and hard skill training and relevant industry apprenticeships that makes these individuals the best trained and experienced employees for any selected industry in Somalia.

    Elements of the SomaliaWorking Ecosystem
    The main elements of SomaliaWorking are based on a range of very successful youth employment programmes in the East Africa region, which have reached scale, and achieved substantial results in a cost-effective manner. SomaliaWorking is also a reflection of the range of interventions required to achieve positive employed outcomes for the Somali youth.

    The SomaliaWorking will consist of two major components:
    1) The job-readiness curriculum through which youth undergo modular training lasting up to three months; which includes personal development, interpersonal communication, work habits and conduct, leadership, safety and health at work, worker and employer rights and responsibilities, financial literacy and introduction to entrepreneurship.
    2) A workforce linkages initiative through which youth are provided access to entry job opportunities, internships, and apprenticeships, as well as formal sector jobs and entrepreneurship opportunities. Internships and job placements are facilitated by strong links forged by ILO and its implementing partners with private sector employers.

    Below is a list of a number of elements that underpin the SomaliaWorking ecosystem

    1. Somalia based Private Sector Board
    2. Ecosystem implementation, oversight and administration
    3. Employer and Industry Scans (To determine types and amount of needed jobs, soft and hard skills, required experience, conditions, pay, opportunity for supply side entrepreneurs, available markets or need for market expansion.)
    4. Private Sector companies and industries contribute content, engage in programs and provide demand for jobs and commercial relationships.
    5. Industry Experts and Mentors
    6. Employer needs integration into skills programs & entry level competency mapping
    7. Youth participant online and face to face skills evaluation
    8. Enrolment and learning management technology platform
    9. Employment and Employability matching technology platform
    10. 21st Century life skills and leadership accelerator
    11. Professional and peer mentorship program
    12. Entrepreneur and vocational to professional employability programs divided by industry
    13. Private Sector engaged hands on project and team based learning
    14. Private Sector job matching, interview and hiring process administration
    15. Entrepreneur launch and funding assistance
    16. Program sustainability through job placement

    Ecosystem Setup Pilot Phase will run from July 2017 to Mar 2018 and will consist of the following:
    I. Ecosystem Setup - Private Sector Engagement & Training Setup
    • Organizing Large Private Sector Companies & Supply Chain
    • Preparing Employers in industries for scans to be conducted to identify job opportunities.
    • Engagement and integration of employers, experts and mentors in training process.
    • Training of TOT's through master trainers
    • Employer /Industry Scan Integration in curriculum
    • Pre and Post Student assessment
    • Employer project development for real work practice
    • Peer Mentoring program established and implemented
    • Industry Expert and Mentorship program established and implemented

    II. Private Sector Scan Administered
    Anticipated 3 to 6 Scans based on agreement with Chamber of Commerce on selection of sectors as well as other donor initiatives such as USAID GEEL, with prospect for substantial opportunities for youth employment. Initial discussion on choice of sector selection with the Chamber include:
    • Agribusiness
    • Hospitality
    • Banking
    • Construction
    • Energy including renewables
    • Others

    III. Real Work Skills Training and Job Placement or Start-ups
    • Vocational, Entrepreneurship and Professional

    IV. Sustainable skills system business model designed and tested
    • In order to maintain the financial sustainability of the skills system, a business model will need to be defined and tested to ensure the sustainability beyond the donor financial life cycle.

    Outcomes
    Main outcomes for the ecosystem that you can test and include in the tender.

    • Competency Based Learning Outcomes - Soft Skills and Technical Skills.
    • Livelihood Outcomes for Job Placement and Entrepreneurship.
    • Personal Leadership and Life Skills developed among youth.
    • Transition to Further Learning.
    • Sustainable self or waged employment created for youth

    Indicators and targets
    • No. of youth trained (650)
    • Percentage of youth who gained employment
    • Percentage of youth who started their businesses.
    • Total number of youth in waged and self-employment
    • Number of self-employed who accessed micro-credit
    • Percent of youth participants who opened a bank account and saved on a monthly basis
    • Cost per job creat

    Timing and duration
    The expected assignment should be completed within 10 months from contract start date.

    i. An inception plan and report including detailed action plan for the assignment, meeting minutes with private sector partners.
    ii. Quarterly reports based an implementation plan
    iii. Progress and financial report due including the MOU’s signed by private sector for apprenticeship and job placement scheme.
    iv. Final progress and financial report including recommendations and evaluation report due April 2018.

    Qualifications of consultants/consulting team

    The assignment will ensure engagement of one Programme Director and An Associate Centre Manager to manage the model training institute. Qualifications, experiences for key experts are shown below:
    Key Experts Key tasks & Qualifications
    Managing Director Qualification: Masters in Finance management with preferably 10 years experiences with a background in nonprofit organizational management. Proven international experience in consulting or business development as evidenced by a tracked record in customer discovery, and advising regional and international enterprises on various aspects of finance, business and corporate development. Industry experience is essential

    Duties and Responsibilities:

    • The managing director will be responsible for the ecosystem set up.
    • Ensure coordination and engagement with private sector in line with ILO and donor requirements

    Personal traits desired:

    • Effective interpersonal, advisory and communication skills,
    • Past training experience is a plus
      Training Development Expert Qualification: Degree in Social Science, management or any related field. With 5years experience in conducting trainings.

    Duties and Responsibilities:

    • Deliver training in an effective and efficient way regarding training method, technique and training aid.
    • Experience in education-to-employment programmes, and/or working closely with disadvantaged young adults between the ages of 18 and 29 years old and/or has extensive knowledge of current trends and issues in adult education is useful but not required.
      Personal traits desired:
    • Professional demeanour, excellent organizational and communication skills, and strong attention to detail.

    Submission of Proposals

    The ILO invites technical and financial proposals from qualified consultants/firm to implement the assignment. The proposals should include detailed methodology, detailed CV containing experience on relevant issues, why they are most suitable for the work, and a detailed realistic budget.

    Only a technically qualified consultants/firm will be awarded contract as per ILO procurement and financial rules and regulations. Payment will be made in as per ILO financial rules and payment conditions as stipulated in the service contract/purchase order and performance in line with the ToR.

    TERMS AND CONDITIONS APPLICABLE TO ILO CONTRACTS
    FOR SERVICES

    1. THE PARTIES

    1.LEGAL STATUS OF THE PARTIES: The International Labour Organization, represented by the International Labour Office (ILO), and the Contractor (referred to individually as a “Party” and together as the “Parties”) have the following legal status:
    1.1.The International Labour Organization has full juridical personality, including the ability to contract and enjoys such privileges and immunities as are necessary for the independent fulfilment of its purposes pursuant to the Constitution of the International Labour Organisation. Nothing in or related to the Contract will be deemed a waiver of any of the privileges and immunities of the International Labour Organization recognized in the Convention on the Privileges and Immunities of the Specialized Agencies (1947), and relevant national and international law.
    1.2.The Contractor is an independent contractor. Nothing contained in or relating to the Contract will be construed as establishing or creating between the Parties the relationship of employer and employee or of principal and agent.

    1. CONTRACT DOCUMENTS AND VALIDITY

    2.1.NATURE OF THE CONTRACT:
    2.1.1.The Contract constitutes the complete and exclusive agreement between the Parties. It supersedes all proposals, verbal or written arrangements or agreements, and any other communications by one of the Parties or between the Parties relating to the Contract.
    2.1.2.The Contract is composed of the following documents listed in their order of precedence:
    2.1.2.1.Purchase Order/Contract Document, including any specific conditions;
    2.1.2.2.Terms and Conditions applicable to ILO Contracts for Services (Annex 1); and
    2.1.2.3.Any other document explicitly listed in the Purchase Order/Contract Document and attached to it (i.e., Annex 2, 3, etc).
    2.1.3.Unless otherwise included in any of the documents listed in paragraph 2.1.2., the terms of business, conditions of contract, general reservations published or issued by the Contractor or written in any correspondence or documents emanating from the Contractor will not form part of the Contract.
    2.2.VALIDITY: The Contract will expire upon fulfilment by the Parties of their respective obligations or otherwise in accordance with its provisions.
    2.3.NON-EXCLUSIVITY: The ILO may contract for works or services (referred together to as “Services”) of the same or similar kind and quality described in the Contract from any other source at any time.
    2.4.COMMUNICATIONS: Communications (e.g., notices, documents) will be addressed to:

    INTERNATIONAL LABOUR OFFICE
    Procurement Bureau (PROCUREMENT)
    4 Route des Morillons
    CH 1211 Geneva 22
    Switzerland
    Facsimile: + (41)(22) 798 85 29
    Phone: + (41)(22) 799 76 02
    e-mail: procurement@ilo.org

    1. PRICE AND PAYMENT

    3.1.PRICE AND CURRENCY: The price and currency specified in the Contractor’s offer are firm and not subject to revision. The ILO’s financial liability under the Contract is restricted to the price and currency indicated in the Purchase Order/Contract Document.
    3.2.PAYMENT: Upon receipt of the Contractor’s written invoice and any related supporting documentation, the ILO will effect payment, normally within thirty (30) days, by bank transfer (the ILO will not pay through letters of credit or bank draft). The written invoice will be sent to the addressee specified in the Purchase Order/Contract Document and will contain the:
    3.2.1.number of the Purchase Order/Contract Document that it relates to;
    3.2.2.invoiced amount (without the rounding of currency decimals and exclusive of VAT, duties or charges); and
    3.2.3.date of the completion of Services.
    In no event will complete or partial payment by the ILO, in and of itself, constitute acceptance of the Services.
    3.3.TAX EXEMPTION: The International Labour Organization, as a United Nations Specialized Agency, enjoys a special tax status in Switzerland and in other member States. Except with the prior written authorization of the ILO, invoices will be submitted exclusive of any amount representing taxes (including value added tax), duties or charges. Where such authorization has been provided, the Contractor will provide the ILO with written evidence that payment of such taxes, duties or charges has been made. In the event any government authority refuses to recognize the ILO’s exemption from such taxes, duties or charges, the Contractor will immediately consult with the ILO to determine a mutually acceptable procedure.

    1. PERFORMANCE

    4.1.ITEMS FURNISHED BY THE CONTRACTOR: The Contractor is solely responsible for the arrangement, provision and operation of all equipment, supplies, related support services and personnel (including any related costs so incurred) necessary for the performance of the Contractor’s obligations under the Contract.
    4.2.ITEMS FURNISHED BY THE ILO TO THE CONTRACTOR: Where goods and equipment (referred together as “Goods”) are funded or provided by the ILO to the Contractor to support the performance of the Contractor’s obligations under the Contract, the following terms apply:
    4.2.1.The Contractor acknowledges and agrees that the ILO hereby disclaims any and all warranties regarding the functionality or installation of such Goods. The Contractor is solely responsible for the installation (including any personnel, tools, materials or other Goods necessary for installation), maintenance and functioning of all the Goods funded or provided by the ILO under the Contract.
    4.2.2.The Contractor will promptly report to the ILO each loss, damage or theft of such Goods.
    4.2.3.Title to the Goods that may be funded or provided by the ILO to the Contractor will be retained by the ILO. The Contractor will not cause or permit any lien, claim or other encumbrance to be attached to any or all such Goods, or to any other item that is the subject matter of the Contract.
    4.2.4.Upon the termination or expiration of the Contract, all such Goods will be returned to the ILO in the same condition as when delivered to the Contractor, excluding normal wear and tear. The return of such Goods, or other disposal as the ILO may direct, will be at the Contractor’s expense. Upon termination or expiration of the Contract, the Contractor will take all reasonable measures to avoid any loss of or deterioration to such Goods. The Contractor will compensate the ILO for actual costs of any loss of, damage to or deterioration of such Goods that is beyond normal wear and tear.
    4.3.INSTALLATION, MAINTENANCE, TRAINING: Where installation, maintenance (ongoing or as specified in the Purchase Order/Contract Document) or training is required, the following terms apply:
    4.3.1.The Contractor, in a timely manner, will arrange for and provide all equipment, supplies, related support services and personnel necessary to complete the installation, maintenance or training.
    4.3.2.All costs related to the installation, maintenance or training will be borne by the Contractor.
    4.3.3.The ILO and the Consignee will be permitted to monitor the installation or maintenance work, as well as to oversee the training.
    4.3.4.In addition, where training is required the Contractor will train any persons identified by ILO or the Consignee in the installation, operation, maintenance, etc. of the Services described in the Contract.
    4.4.ACCESS: If some or all of the contractual obligations will be performed on ILO premises, the ILO will facilitate access to its premises in line with requirements for such performance. The Contractor will comply with ILO security requirements and any other relevant ILO rules, regulations and guidelines while on ILO premises, as well as with the instructions given by designated ILO officials.
    4.5.RESPONSIBILITY FOR PERSONNEL:
    4.5.1.The employees, officials, representatives, staff or subcontractors (Personnel) of either of the Parties will not be considered in any respect as being the employees or agents of the other Party.
    4.5.2.Each Party is solely responsible for the professional and technical competence of its respective Personnel, which will permit that Party to effectively perform its obligations under the Contract.
    4.5.3.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to request at any time, in writing, the withdrawal or replacement of any of the Contractor’s Personnel and such request will not be unreasonably refused by the Contractor.
    4.5.4.Each Party is solely responsible for all claims arising out of or relating to the engagement of its respective Personnel.
    4.5.5.All expenditures related to the assignment of the Contractor’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the Contractor. All expenditures related to the assignment of the ILO’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the ILO.

    4.6.INSURANCE:
    4.6.1.The Contractor, for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, will insure its Personnel against the consequences of the following risks:
    4.6.1.1.illness, injury and death; and
    4.6.1.2.incapacity to work due to accident and sickness either during normal working hours or outside working hours.
    4.6.2.Time lost as a result of the occurrence of the risks identified in subparagraphs 4.6.1.1 or 4.6.1.2 will not be chargeable to the ILO.
    4.6.3.The Contractor for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, warrants that it is insured with a coverage for a sufficient amount for the use of any vehicles, boats, airplanes or other transportation vehicles and equipment, whether or not owned by the Contractor, as well as that it carries comprehensive civil liability insurance with regard to third-parties, including the ILO and its Personnel, in respect of physical injury, damage to property or theft, as well as the direct or indirect effects thereof, including the unavailability of premises and loss of production.
    4.6.4.Where required by the ILO and as specified in the Purchase Order/Contract Document (except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor and approved by the ILO), the Contractor’s insurance policies will:
    4.6.4.1.name the ILO as an additional insured under the liability policy/policies, including, if required, as a separate endorsement under the Contractor’s policy/policies;
    4.6.4.2.include a waiver of subrogation of the Contractor’s insurance carrier’s rights against the ILO; and
    4.6.4.3.provide that the ILO will receive written notice from the Contractor’s insurance carrier not less than thirty (30) days prior to any cancellation or material change of coverage.
    4.6.5.The Contractor will take out any other insurance required by the ILO and as specified in the Purchase Order/Contract Document.
    4.6.6.Upon written request by the ILO, the Contractor will provide the ILO with a copy of the general and specific conditions of the insurance policy/policies required under the Contract.
    4.7.INDEMNIFICATION:
    4.7.1.The Contractor is solely responsible for any claim or damage resulting from the negligence, acts, or omissions of its Personnel.
    4.7.2.The Contractor will indemnify and hold the ILO harmless from and against any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO, its Personnel or third-parties which may result from the performance of the Contractor’s obligations under the Contract or the Contractor’s acts or omissions or those of the Contractor’s Personnel.
    4.7.3.The Contractor will immediately notify the ILO upon becoming aware of any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO or which could adversely affect the ILO.

    1. ASSIGNMENT AND SUBCONTRACTING

    5.1.ASSIGNMENT: The Contractor may not assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract except with the prior written authorization of the ILO. Any such unauthorized assignment, transfer, pledge or other disposition, or any attempt to do so, will not be binding on the ILO.
    5.2.SUBCONTRACTING: In the event that the Contractor requires the services of any subcontractor, the Contractor will obtain the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected. The authorization and approval by the ILO of such a subcontractor does not relieve the Contractor of any of its obligations under the Contract and the Contractor is solely responsible for the Services provided by a subcontractor in the framework of the Contract, including their quality. The Contractor, to the same extent as for its own Personnel, will be liable for a subcontractor and its Personnel who are performing any part of the Contractor’s obligations under the Contract. The terms of any subcontract will be subject to and be in conformity with the provisions of the Contract. Except with the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected, the Contractor will ensure that its subcontractor(s) do not subcontract, assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract. The provisions of this paragraph apply to any subcontractor who, in turn, requires the services of a subcontractor.

    1. INTELLECTUAL PROPERTY RIGHTS AND CONFIDENTIALITY

    6.1.PROPRIETARY ITEMS AND INTELLECTUAL PROPERTY RIGHTS:
    6.1.1.All documents (including drawings, estimates, manuscripts, maps, plans, records, reports, recommendations) and other proprietary items (including data, devices, gauges, jigs, mosaics, parts, patterns, photographs, samples, and software) (jointly referred to as Proprietary Items), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.2.All intellectual property rights and all other proprietary rights (including copyrights, patents, trademarks, source codes, products, processes, inventions, ideas, know-how) with regard to any materials (jointly referred to as Intellectual Property), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.3.During the course of development, Proprietary Items and Intellectual Property developed or utilized by or furnished to the Contractor will be made available for use and inspection by the ILO, upon request at reasonable times and in reasonable places.
    6.1.4.Such Proprietary Items and Intellectual Property will be delivered only to ILO authorized officials on completion of the Contract.
    6.1.5.The Contractor will disclose, throughout its performance, to the ILO’s authorized officials full particulars of all source codes, products, processes, inventions, ideas, know-how, documents and any other materials developed or conceived by the Contractor, alone or jointly, in connection with the Contract.
    6.1.6.At the request of the ILO, the Contractor will take all necessary steps to execute all necessary documents and generally assist the ILO in securing intellectual property rights and all other proprietary rights in compliance with the requirements of applicable law.
    6.1.7.To the extent that any Intellectual Property due to the ILO under paragraph 6.1.2 includes any intellectual property:
    6.1.7.1.of the Contractor that: (i) pre-existed the performance by the Contractor of its obligations under the Contract; or (ii) it may develop or acquire, or that may have been developed or acquired, independently of the performance of the Contractor’s obligations under the Contract; or
    6.1.7.2.of a third-party;
    the Contractor grants to the International Labour Organization a perpetual, royalty-free license to make unrestricted use of such intellectual property. The International Labour Organization will not claim any ownership interest in the intellectual property described in subparagraphs 6.1.7.1 or 6.1.7.2.
    6.1.8.The Contractor undertakes to obtain, at its own expense, permission to use any third-party protected rights that are necessary for the performance of the Contract and, if requested, provide the ILO with evidence of such permission.
    6.1.9.In the event that any Proprietary Items or Intellectual Property provided to the ILO by the Contractor are for some reason enjoined or found to infringe any rights of a third-party, or in the event of a settlement, are enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost and expense, will promptly:
    6.1.9.1.procure for the ILO the unrestricted right to continue using such Proprietary Items and Intellectual Property provided to the ILO;
    6.1.9.2.replace or modify the Proprietary Items and Intellectual Property provided to the ILO, or part thereof, with the equivalent or better Proprietary Items and Intellectual Property, or part thereof, that are non-infringing; or,
    6.1.9.3.refund to the ILO the full price paid by the ILO for the right to have or use such Proprietary Items and Intellectual Property or part thereof.

    6.2.CONFIDENTIAL NATURE OF AND RESPONSIBILITY FOR PROPRIETARY ITEMS, INTELLECTUAL PROPERTY AND OTHER INFORMATION:
    6.2.1.Unless otherwise made public with the authorization of the ILO, Proprietary Items, Intellectual Property and other information, irrespective of what form they are, developed, collected, known, marked or received by the Contractor, will be treated by the Contractor as confidential and be used only for the purposes of the Contract.
    6.2.2.The Contractor will not communicate at any time to any other person, government or entity external to the ILO, any Proprietary Items, Intellectual Property or other information known by reason of its association with the ILO, which has not been made public, except with the authorization of the ILO; nor will the Contractor at any time use such information for private advantage or in any manner prejudicial to or incompatible with the interests of the ILO. Where the Contractor is required by law to disclose such Proprietary Items, Intellectual Property or other information, it will give the ILO sufficient prior notice of the request to disclose in order to allow the ILO to have a reasonable opportunity to take protective measures or such other action as may be appropriate.
    6.2.3.The Contractor will be responsible for such Proprietary Items, Intellectual Property and other information. In case of loss of or damage to any Proprietary Items, Intellectual Property or other information the Contractor may be required to:
    6.2.3.1.replace or repair the lost or damaged Proprietary Items, Intellectual Property or other information; or
    6.2.3.2.provide compensation to the ILO for the cost of replacing or repairing the lost or damaged Proprietary Items, Intellectual Property or other information.
    6.3.PUBLICITY AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL:
    6.3.1.The Contractor may neither disclose the terms and conditions of the Contract nor advertise or otherwise make public the fact that it is a Contractor to the ILO.
    6.3.2.The Contractor may not use or reproduce the name, emblem or the official seal of the International Labour Organization or of the International Labour Office, including their abbreviations, in connection with the Contractor’s business or otherwise.
    6.3.3.In reporting its procurement activities, the ILO may publish (e.g., on the internet) the Contractor’s name and amount of the Contract.

    1. ETHICAL CONDUCT

    7.1.LABOUR CLAUSES: The Contractor undertakes to respect, at all times and in all circumstances relevant to the performance of the Contract and in relation to all its Personnel, and to ensure that its subcontractors respect:
    7.1.1.The following principles concerning international labour standards of the International Labour Organization:
    7.1.1.1.the freely-exercised right of workers, without distinction, to organize, further and defend their interests and to bargain collectively, as well as the protection of those workers from any action or other form of discrimination related to the exercise of their right to organize, to carry out trade union activities and to bargain collectively;
    7.1.1.2.the prohibition of forced or compulsory labour in all its forms;
    7.1.1.3.equal remuneration for men and women for work of equal value;
    7.1.1.4.equality of opportunity and treatment in respect of employment and occupation without discrimination on grounds of race, colour, sex, religion, political opinion, national extraction or social origin and such other ground as may be recognized under the national law of the country or countries where the performance, in whole or in part, of the Contract takes place;
    7.1.1.5.the prohibition of the employment of children below fourteen (14) years of age or, if higher than fourteen (14), the minimum age of employment permitted by the law of the country or countries where the performance, in whole or in part, of the Contract takes place, or the age of the end of compulsory schooling in that country or countries, whichever is higher;
    7.1.1.6.the prohibition of the employment of persons under the age of eighteen (18) for work that, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of such persons;
    7.1.1.7.the payment of wages in legal tender, at regular intervals no longer than one month, in full and directly to the workers concerned. The Contractor shall keep an appropriate record of such payments. Deductions from wages are permitted only under conditions and to the extent prescribed by the applicable law, regulations or collective agreement, and the workers concerned must be informed of such deductions at the time of each payment.
    7.1.1.8.the provision of wages, hours of work and other conditions of work not less favourable than the best conditions prevailing locally (i.e., as contained in: (i) collective agreements covering a substantial proportion of employers and workers; (ii) arbitration awards; or, (iii) applicable laws or regulations, whichever offers the best working conditions), for work of the same character performed in the trade or industry concerned in the area where work is carried out;
    7.1.1.9.the need to ensure, so far as is reasonably practicable, that the workplaces, machinery, equipment and processes under their control are safe and without risk to health, and that the chemical, physical and biological substances and agents under their control are without risk to health when the appropriate measures of protection are taken; and provide, where necessary, adequate protective clothing and protective equipment to prevent, so far as is reasonably practicable, risk of accidents or of adverse effects to health; and
    7.1.2.All applicable laws or regulations concerning terms of employment and conditions of work, any collective agreements to which it is party, or any other related measure with which it must comply.
    7.2.PERSONNEL NOT TO BENEFIT:
    7.2.1.The ILO requires bidders and contractors to observe the highest ethical standards during the procurement process and the execution of contracts. In order to ensure the respect of these obligations, the ILO provides the following definitions:
    7.2.1.1.“fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    7.2.1.2.“corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;
    7.2.1.3.“conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;
    7.2.1.4.“collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;
    7.2.1.5.“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.
    7.2.2.The Contractor will not (and will ensure that its Personnel do not) place itself in a position that may, or does, give rise to a conflict between its interests and the ILO’s interests during the procurement process or the execution of the Contract.
    7.2.3.If during any stage of the procurement process a conflict of interest arose or during contract execution a conflict of interest arises, or appears likely to arise, the Contractor will immediately notify the ILO in writing, setting out all relevant details, including any situation in which the interests of the Contractor conflict with the interests of the ILO, or in any situation in which any ILO official, employee or person under contract with the ILO may have, or appears to have, an interest of any kind in the Contractor’s business or any kind of economic or personal ties with the Contractor. The Contractor will take such steps as the ILO may reasonably require to resolve or otherwise deal with the conflict to the satisfaction of the ILO.
    7.2.4.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to disqualify the Contractor for a specified or indefinite period from participating in the procurement process of the ILO or contracting with the ILO, if it is shown that the Contractor has, directly or indirectly, employed fraudulent, corrupt, collusive or coercive practices or failed to disclose a conflict of interest.

    1. FULL DISCLOSURE

    8.1.FULL DISCLOSURE: The Contractor warrants that it has made and will make full and proper disclosure to the ILO of all relevant information relating to its business activities, financial condition and ownership, prior to entering into this Contract and for its duration, including that it is not identified on or associated with any individual, groups, undertakings and entities identified on the list established by the United Nations Security Council Resolution 1267 (1267 Consolidated List) ; and that it is not, nor has been, subject to any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank.

    1. DELAY, FORCE MAJEURE AND LIQUIDATED DAMAGES

    9.1.DELAY:
    9.1.1.Should the Contractor encounter conditions that do not constitute Force majeure and which impede or are likely to impede timely performance of the Contract (Delay), the Contractor will immediately notify the ILO in writing with full particulars of the Delay, including its likely duration, and its cause. At the ILO’s request, the Contractor and the ILO will consult as soon as practicable after receipt of such notice, to evaluate any available means of mitigation or appropriate remedies provided under the Contract.
    9.1.2.In addition to any other right or remedy available under the Contract, upon receiving notice of Contractor’s Delay (or likely Delay) in performance, the ILO will have the right to:
    9.1.2.1.suspend the Contract, in whole or in part, and notify the Contractor not to proceed further with its performance which has been subject to (or will be subject to) Delay;
    9.1.2.2.withhold and/or deduct payment to the Contractor for the portion of the Contract subject to Delay; and
    9.1.2.3.procure all or part of the Services which the Contractor fails to provide in a timely manner.
    9.1.3.Without prejudice to any other right or remedy available under the Contract, the Contractor will be liable for any increase in the price payable by the ILO resulting from the procurement of the Services from other sources and the ILO may apply such additional costs incurred, by deduction or otherwise, against future amounts owed by the ILO to the Contractor.
    9.1.4.Upon receipt of notice of any decision by the ILO to suspend the Contract under subparagraph 9.1.2.1 and with respect to the suspended portion of the Contract, the Contractor will take immediate steps to reduce expenses to a minimum and will not undertake any further obligations; provided, however, that the ILO and the Contractor will continue performance of the Contract to the extent that it is not suspended or cancelled.
    9.2.FORCE MAJEURE:
    9.2.1.Neither Party will be liable to the other Party for failure to perform its respective obligations, if such failure is as a result of an unforeseeable and irresistible event, act of nature (including fire, flood, earthquake, storm, hurricane, epidemic or other natural disaster), any act of war (whether declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force, (Force Majeure) provided that such acts arise from causes beyond the control and without the fault or negligence of the invoking Party.
    9.2.2.The defaulting Party will notify, as soon as possible after the occurrence of the Force Majeure event, the other Party in writing with full particulars of the Force Majeure event, including its likely duration, the estimated expenditures that will likely be incurred for the duration of the Force Majeure event, and any other conditions which threaten to interfere with the defaulting Party’s performance of the Contract.
    9.2.3.Without prejudice to any other right or remedy available under the Contract, if either Party is rendered unable, in whole or in part, by reason of Force Majeure to perform its obligations and meet its responsibilities under the Contract and where the Force Majeure event exists beyond sixty (60) days then that Party will have the right to suspend or terminate the Contract with a period of written notice of seven (7) days.
    9.3.NOTICE OF DELAY AND FORCE MAJEURE: If notice is not received by a Party in accordance with paragraphs 9.1.1 or 9.2.2, the Party who fails to notify of the Delay or Force Majeure event will be liable for damages resulting from such non-receipt, except where the Delay or Force Majeure event also prevents transmission of the notice.
    9.4.LIQUIDATED DAMAGES: Without prejudice to any other right or remedy available under the Contract, the Parties agree that if the Contractor breaches the Contract, including a Delay in performance of the Contractor’s obligations under the Contract, it will be impractical or difficult to quantify the damages suffered by the ILO. The Parties, therefore, agree that in the event of such a breach by the Contractor, the Contractor will pay to the ILO, as liquidated damages, a sum equal to three-tenths of one (0.3) per cent of the Contract price for each day of delay until actual delivery or performance, up to a maximum of ten (10) per cent of the Contract price. Each Party acknowledges and agrees that the liquidated damages amount specified herein are intended to reasonably compensate the ILO and not intended to punish the Contractor. Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to recover such liquidated damages by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. TERMINATION

    10.1.TERMINATION BY THE ILO:
    10.1.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the ILO may terminate the Contract immediately by written notice in the event that the Contractor:
    10.1.1.1.is found to have made any material or fraudulent misrepresentation in the making of or performance of the Contract regardless of when the misrepresentation is discovered;
    10.1.1.2.becomes bankrupt, otherwise insolvent, or the ILO reasonably determines that the Contractor has become subject to a materially adverse change in its financial condition that threatens to substantially affect the ability of the Contractor to perform any of its obligations under the Contract;
    10.1.1.3.fails to perform contractual obligations or to satisfy any guarantees or warranties it has made under the Contract and does not rectify such failure within sixty (60) days following receipt of a written notice by the ILO;
    10.1.1.4.is declared undesirable by the government where the Contractor is to perform any of its obligations under the Contract;
    10.1.1.5.is the subject of any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank; or
    10.1.1.6.the ILO’s activities are curtailed or terminated.
    10.1.2.Upon receipt of notice of termination by the ILO, the Contractor will take immediate steps to bring any Services to a close in a prompt and orderly manner, will reduce expenses to a minimum and will not undertake any further obligations from the date of receipt of notice of termination.
    10.1.3.If the Contract should be terminated by the ILO, the ILO will make all payments which may be due up to the effective date of termination for any Services satisfactorily delivered or performed and accepted by the ILO.
    10.2.TERMINATION BY THE CONTRACTOR:
    10.2.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the Contractor may terminate the Contract immediately by written notice in the event that the ILO:
    10.2.1.1.fails to make payments which are due under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default; or
    10.2.1.2.fails in its contractual obligations so as to make it unreasonable for the Contractor to proceed with the performance of its obligations under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default.

    1. WARRANTY

    11.1.WARRANTY OF SERVICES:
    11.1.1.The Contractor warrants that any Services provided in accordance with the Contract will meet the specifications, timeframes and related requirements set forth in the Contract. All materials and workmanship utilized in performing the Services under the Contract will be of the respective kind(s) described in the Contract and free from defects. Materials not conforming to the specifications in the Contract will not be used in performance of the Services without prior written approval of the ILO.
    11.1.2.If the Services do not meet the requirements referred to above, the Contractor will, at its sole expense, either by repair or replacement, correct, promptly modify or change any faulty workmanship materials, parts and equipment supplied by it to the extent necessary to satisfy the above warranty.
    11.1.3.If any defect or failure in the Services cannot be rectified by remedial measures within the period agreed by the ILO and the Contractor, the Contractor will be considered to be in default and in addition to exercising any suspension or termination rights set forth in the Contract, the ILO has the right to independently replace or repair the Services and the Contractor will be obligated to reimburse the ILO for all the additional costs so incurred, including by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. MISCELLANEOUS

    12.1.CHANGE ORDERS: The ILO may, by written notification, increase or decrease the scope of Services of the Contract provided the stage reached in the performance of the Contract so allows. If any such changes increase or decrease the cost of and/or the time required for the performance of any part of the Contract, an equitable adjustment will be made in the Contract’s price or time schedule, or both, and the Contract will accordingly be amended. Any request for consultation or claim for adjustment under this paragraph will be asserted by the Contractor within thirty (30) working days from the date of receipt of ILO's change order.
    12.2.AMENDMENTS: The Parties may by mutual agreement amend the Contract. Amendments will be effective only if in writing and when executed and delivered on behalf of the ILO and the Contractor by persons duly authorized to do so.
    12.3.NON-WAIVER OF RIGHTS: Termination of the Contract in whole or in part by a Party or the failure by either Party to exercise any rights available to it, will not affect the accrued rights or claims and liabilities of either Party to the Contract.
    12.4.SURVIVAL: The obligations contained in paragraphs 4.6 (Insurance); 4.7 (Indemnification); 6.1 (Proprietary Items and Intellectual Property Rights); 6.2 (Confidential Nature of and Responsibility for Proprietary Items, Intellectual Property and Other Information); 6.3 (Publicity and Use of the Name, Emblem or Official Seal); and 11.1 (Warranty of Services) survive the termination or expiration of the Contract.
    12.5.LIMITATION ON ACTIONS: Irrespective of their nature, any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof (other than obligations enumerated in paragraph 12.4) must be asserted within six (6) months after the termination or expiration of the Contract.

    1. SETTLEMENT OF DISPUTES

    13.1.AMICABLE SETTLEMENT: The Parties will use their best efforts to amicably settle any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof by direct informal negotiations, including, where agreed, by referral, to an executive level of authority within the Parties. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation will take place in accordance with the Conciliation Rules then prevailing of the United Nations Commission on International Trade Law (UNCITRAL) or according to such other procedure as may be agreed between the Parties in writing.
    13.2.ARBITRATION: Unless settled amicably under paragraph 13.1, within sixty (60) days, after receipt by one Party of the other Party’s written request, any dispute, controversy or claim arising out of the Contract, or the breach, termination or invalidity thereof, will be settled by arbitration in accordance with the UNCITRAL Arbitration Rules then prevailing. In addition:
    13.2.1.the place of arbitration will be Geneva;
    13.2.2.the decisions of the arbitral tribunal will be based on general principles of international commercial law;
    13.2.3.the arbitral tribunal will have no authority to award punitive damages; and
    13.2.4.the Parties will be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such dispute, controversy, or claim arising out of the Contract, or the breach, termination or invalidity thereof.
    13.3.LANGUAGE: The conciliation and the arbitration proceedings will be conducted in the language in which the Contract is signed provided that it is one of the three working languages of the ILO (English, French and Spanish). In the event the Contract is in a language other than English, French or Spanish, the conciliation or the arbitration proceedings will be conducted in English, French or Spanish.


    How to apply:

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strict-ly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be re-jected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    RFP N° 04/2017
    Creating a Comprehensive Private Sector Workforce and Entrepreneurship Development Ecosystem in Somalia

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.


    0 0

    Organization: International Labour Organization
    Country: Somalia
    Closing date: 07 Jul 2017

    6

    REQUEST FOR PROPOSAL 03/2017 ILO Somalia

    Establishing an Industry-led Skills Training Institution in Somalia

    Responses to be received by 07/07/2017

    June 2017

    Subject: Procurement of a consultancy firm to Establishing an Industry-led Training Institution in Somalia

    Request for Proposal (RFP) N°: 01/2017

    Date: 30/06/2017

    Dear Sir/Madam,

    The International Labour Office (hereinafter the “ILO”) is pleased to invite your company to submit a Proposal for Establishing an Industry-led Skills Training Institution in Somalia and as further described in Annex III.

    To enable you to prepare and submit a Proposal, please find enclosed the following Annexes:

    • Annex I: Instructions to Bidders;
    • Annex II-A: Acknowledgment of Receipt;
    • Annex II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure;
    • Annex II-C: Bidder’s Information Form;
    • Annex II-D: Recent References;
    • Annex II-E: Technical Proposal;
    • Annex II-F: Financial Offer;
    • Annex III: Terms of Reference; and
    • Annex IV: Terms and Conditions applicable to ILO Contracts for Services.

    Your Proposal must be received by the ILO no later than 1600 EAT on 07/07/2017 04:00 PM. Late bids shall be rejected.

    Contract award is subject to donor funding, RFP calls are restricted to private sector institutions based and willing to work in Somalia. You may submit a Proposal to the ILO provided that your organization is qualified, able and willing to deliver the goods, works and/or services specified in this RFP. Participation in this RFP indicates acceptance of the Terms and Conditions applicable to ILO Contracts for Services provided in Annex IV. Failure to comply with the requirements of this RFP and its Annexes may render a Proposal ineligible for consideration.

    You are kindly requested to acknowledge receipt of this RFP and to indicate whether or not you intend to submit a Proposal by completing and returning the form provided in Annex II-A.

    We look forward to receiving your Proposal.

    Yours sincerely,

    Ilias Dirie
    Head of Office
    ILO Somalia Programme

    INSTRUCTIONS TO BIDDERS

    Reference: RFP N° 03/2017

    Establishing an Industry-led Skills Training Institution in Somalia

    Abstract

    This document outlines the requirements for presentation of a Request for Proposal to be considered by the International Labour Office.

    INSTRUCTIONS TO BIDDERS

    Table of Contents

    ILO Somalia Programme 2

    1. INTRODUCTION 5
      1.1 GENERAL 5
      1.2 ELIGIBLE BIDDERS 5
      1.3 COST OF BID 5
      1.4 RFP SCHEDULE SUMMARY 5
      1.6 CLARIFICATION QUESTIONS 5
      2 BIDDING CONDITIONS 5
      2.1 ACKNOWLEDGMENT OF RECEIPT 6
      2.2 NUMBER OF COPIES, FORMAT AND SIGNING OF PROPOSAL 6
      2.3 SUBMISSION AND RECEIPT OF PROPOSALS 6
      2.4 OFFICIAL LANGUAGE 7
      2.5 CORRESPONDENCE 7
      2.6 NO CONSULTATION 7
      2.7 CONTRACT CONDITIONS 7
      2.8 WORK ON ILO PREMISES 8
      2.9 BID CURRENCY 8
      2.10 INCOMPLETE PROPOSALS 8
      2.11 CHANGES TO PROPOSALS 8
      2.12 MATERIAL CHANGE(S) IN CIRCUMSTANCES 8
      2.13 RFP DOCUMENT, SPECIFICATIONS, DRAWINGS 8
      2.14 SUB-CONTRACTING 8
      2.15 PROPOSAL VALIDITY 9
      2.16 NOTIFICATION OF CONTRACT AWARD 9
      2.17 PUBLICITY 9
      3 CONTENT OF THE PROPOSAL 9
      3.1 ENVELOPE A-TECHNICAL PROPOSAL (ANNEX II-B, C, D, AND E) 9
      3.1.1 Administrative Requirements 9
      3.2 ENVELOPE B-FINANCIAL OFFER (ANNEX II-F) 10
      4 EVALUATION OF PROPOSALS AND CONTRACT AWARD 11
      4.1 PRELIMINARY EVALUATION 11
      4.2 EVALUATION PROCESS AND CRITERIA 11
      4.3 AWARD OF THE CONTRACT 12

    2. INTRODUCTION

    1.1 General

    These instructions are provided for general information for the preparation of the Proposal for procurement of a consultancy firm to conduct a training of trainers on competency-based skills training in the construction sector (electrical, plumbing, tiling and painting) . The Bidder is expected to examine all corresponding instructions, forms, terms and specifications contained in the RFP documents. Failure to comply with these documents will be at the Bidder’s risk and may affect the evaluation of the Bid concerned.

    1.2 Eligible Bidders

    Bidders should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates or an individual which have been engaged by the ILO to provide consulting services for the preparation of the design specifications, and other documents to be used for the procurement of goods, works or services to be purchased under this Request for Proposal.

    1.3 Cost of Bid

    The Bidder shall bear all costs associated with the preparation and submission of the Bid. The ILO will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation.

    1.4 RFP Schedule Summary

    • RFP release date: 30/06/2017
    • Site visit or bidders’ conference (if applicable): n/a
    • Clarification questions, if any, related to this RFP must be submitted to hrsomalia@ilo.org 04/07/2017, COB
    • ILO response to clarification questions by: 05/07/2017
    • Proposals Receipt Deadline: 07/07/2017 04:00 PM 1600 EAT
    • Estimated Contract Signature Date: 20/07/2017
    • Estimated Contract Start Date: 01/08/2017

    1.6 Clarification Questions

    A prospective Bidder requiring any clarification of the RFP documents may notify the ILO in writing. The ILO’s response will be provided in writing to any request for clarification received by the deadline indicated in paragraph 1.4 above. Written copies of the response (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective Bidders that received the RFP documents.

    2 BIDDING CONDITIONS

    2.1 Acknowledgment of Receipt

    A prospective Bidder is requested to return promptly the Acknowledgement of Receipt form, provided in Annex II-A, duly completed and signed, even if it is not intending to submit a Proposal.

    2.2 Number of Copies, Format and Signing of Proposal

    The Bidder shall submit one original and one copy of the Proposal, clearly marking each “Original Proposal” and “Copy of Proposal” as appropriate. In the event of any discrepancy between them, the original shall prevail. The Proposal shall be typed or written in indelible ink and shall be dated and signed by the Bidder i.e. by a person or persons duly authorized to bind the Bidder to the contract. The Proposal shall contain no interlineations, erasures, or overwriting except, as necessary to correct errors made by the Bidder, in which case such corrections shall be initialed by the person or persons signing the Proposal.

    2.3 Submission and Receipt of Proposals

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strictly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 21/06/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be rejected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.

    Proposals must be submitted using the double envelope system, i.e., the outer parcel containing two separate, sealed envelopes, one bearing the words "Envelope A - Technical Proposal" and the other "Envelope B - Financial offer".

    Where there is any infringement of these instructions (e.g., envelopes are unsealed or references to prices are included in the Technical offer) the Proposal will be rejected.

    The outer parcel should bear the following information:

    a) the address for submission of proposals indicated above;
    b) the reference to the RFP to which the Bidder is responding;
    c) the name and address of the Bidder to enable the Proposal to be returned unopened if it is declared to have been received “late”.

    The pages of each of the Technical and Financial Proposal must be numbered.
    The inner package shall be sealed and shall bear the name of the Bidder and be marked as follows:

    RFP N° 03/2017

    Establishing an Industry-led Skills Training Institution in Somalia

    CONFIDENTIAL
    DO NOT OPEN BEFORE
    07/07/2017 04:00 PM 1600 EAT

    In addition, the information below should appear on both sides of the inner envelope:

    CONFIDENTIAL
    To be opened by the Evaluation Panel ONLY

    2.4 Official Language

    The Proposal and all correspondence and documents related to the Proposal shall be written in the English language.

    2.5 Correspondence

    Any communication in connection with this RFP should be addressed in writing to the E-mail address mentioned in paragraph 1.4 above. All correspondence should quote the reference number of the RFP. Bidders are requested not to contact the ILO after the closing time, i.e. during the RFP assessment period.

    2.6 No Consultation

    A Bidder shall not:

    • consult, communicate or agree with any other Bidder or competitor, with regard to price or any other matter related to the RFP for the purpose of restricting competition;
    • disclose its price, directly or indirectly, to any other Bidder or competitor, except in the case of provision of standard public price lists;
    • make any attempt to induce any other person or organization to submit or not to submit a Proposal for the purpose of restricting competition.

    If a Bidder is found to be in breach of any of these instructions, the ILO reserves the right to exclude the Bidder from the procedure and reject its proposal.

    Nothing in this paragraph shall restrict the right of a Bidder to form a joint venture, a consortium, a partnership or an association for the purpose of submitting a joint Tender.

    2.7 Contract Conditions

    Bidders are expected to examine carefully and comply with all instructions, forms, contract provisions and specifications contained in these RFP documents.

    By submitting a Proposal, the Bidder accepts in full and without restriction these instructions. It also accepts the Terms and Conditions of ILO Contracts for Services (Annex IV) being relied on for this bidding procedure and resulting contract, irrespective of the provisions of the Bidder’s own conditions of sale, which it hereby waives.

    The ILO reserves the right to decline to consider without further comment any Proposal which does not accept the Terms and Conditions of ILO Contracts for Services set out in Annex IV.

    2.8 Work on ILO Premises

    If the Bidder’s personnel are required to work on ILO premises, they shall comply with the security and safety and health arrangements established by the ILO, including applicable provisions of local laws. Where applicable, the Bidder shall be responsible for obtaining valid entry visas and work permits for its employees or sub-contractors and contract commencement may be made subject to complying with these obligations. Failure to comply with such obligations may lead to suspension of payments under and cancellation of the contract.

    2.9 Bid Currency

    All prices shall be quoted in United States Dollars. If the Bid is submitted in a currency other than the Bid Currency, to facilitate evaluation and comparison, the ILO will convert all such prices in United States Dollars at the official UN exchange rate applying on the last day for submission of Bids.

    2.10 Incomplete Proposals

    ILO may reject a Proposal that does not provide all the information requested which is necessary for assessment of the Proposal by the ILO.

    2.11 Changes to Proposals

    Changes or amendments to Proposals will only be accepted if they are received before the deadline for receipt of Proposals and shall be submitted in accordance with the instructions given above. The envelope shall be clearly marked as “Change(s) to Proposal’’.

    2.12 Material Change(s) in Circumstances

    The Bidder shall inform the ILO of any change(s) of circumstances arising during the RFP process including, but not limited to:

    • a change affecting any declaration, accreditation, license or approval;
    • major re-organizational changes, company re-structuring, a takeover, buyout or similar event(s) affecting the operation and/or financing of the Bidder or its major sub-contractors;
    • a change to any information on which the ILO may rely in assessing Proposals.

    2.13 RFP Document, Specifications, Drawings

    The RFP Documents and any specifications, plans, drawings, patterns, samples or information issued or furnished by the ILO, are issued solely for the purpose of enabling a Proposal to be completed and may not be used for any other purpose. The RFP documents and any additional information provided to Bidders shall remain the property of the ILO.

    2.14 Sub-Contracting

    If sub-contracting of work to be undertaken as a result of this RFP is permitted, the ILO reserves the right to approve any sub-contractor that was not included in the RFP Submission Form and request a copy of the sub-contracting agreement between the Bidder and its sub-contractor(s).

    2.15 Proposal Validity

    The validity of a Proposal shall be six (6) months commencing from the time and date of the closure of Proposals stated in paragraph 2.3 above. The ILO reserves the right to request an extension of the period of validity of Proposals, and to modify or exclude any of the terms of this RFP, at its sole discretion.

    2.16 Notification of Contract Award

    The ILO will evaluate the Proposals based on the Bidders’ responses to the requirements set out in the RFP documents. Each Bidder will be informed of the decision reached concerning the award of the contract.

    2.17 Publicity

    During the RFP process, a Bidder is not permitted to create any publicity in connection with the RFP.

    3 CONTENT OF THE PROPOSAL

    Each Proposal shall comprise the following documents:

    3.1 Envelope A-Technical Proposal (Annex II-B, C, D, and E)

    Bidders are requested to submit in Envelope A-Technical Proposal the following Forms, Annexes II-B to E.

    All information must be provided as requested and all Forms must be completed for a Proposal to constitute a valid offer, which is a prerequisite for subsequent evaluation.

    3.1.1 Administrative Requirements

    a) Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure (Annex II-B) (also to be completed by any Bidding partners and/or associates)

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    b) Bidder’s Information Form (Annex II-C)

    The Bidder’s Information Form explicitly indicates that the Bidder accepts in full and without restriction the Terms and Conditions applicable to ILO Contracts for Services.

    Each Bidder shall attach to this Annex the following mandatory documents:

    1) Certificate(s) confirming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;

    2) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;

    3) A copy of the last three financial statements of the Bidder, certified by independent auditors.

    c) Recent References (Annex II-D)

    Each Bidder must provide details of three contracts entered into during the past five years which are similar in nature to that which will arise from this RFP. The information in Annex II-D must include as a minimum:

    • Client name, location and date of project;
      • Description of goods provided and works or services performed;
      • Contract value;
      • Contact details for references.

    d) Technical Proposal (Annex II-E)

    1) The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    2) In preparing its Proposal, the Bidder shall review all RFP requirements, including any document referred to in the RFP documents, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    3) In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as CVs of key personnel which will deliver the goods, services or the works specified in this RFP.

    4) The Bidder may also add any other document and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements as specified in the Terms of Reference.

    3.2 Envelope B-Financial Offer (Annex II-F)

    Bidders are requested to submit their Financial Offer in a separate envelope (Envelope B-Financial Offer). The Financial Offer should be presented in the format provided in Annex II-F. The Bidder must also provide price breakdown information to support its Financial Offer.

    All Financial Offers must be established and submitted net of any direct taxes or customs duties. As an international organisation, the ILO is exempt from all taxes and duties.

    The ILO is not bound to accept the lowest priced offer from any Bidder, nor give any reason for rejecting a proposal.

    4 EVALUATION OF PROPOSALS AND CONTRACT AWARD

    4.1 Preliminary Evaluation

    Prior to the detailed evaluation of each Proposal, the ILO will undertake a preliminary examination. Proposals will not be considered for further evaluation in cases where:

    a) They are incomplete (i.e. do not include all required documents as specified in Annex I, Instructions to Bidders, paragraph 3: Content of the Proposal);
    b) The Original Proposal is not signed by the duly authorized individual of the organization/company, as specified in Annex I, Instructions to Bidders, paragraph 2.2: Number of Copies, Format and Signing of Proposal;
    c) Technical and financial documents have not been submitted in separate sealed envelopes and/or pricing information is included in the Technical Proposal envelope, as specified in Annex I, Instructions to Bidders, paragraph 2.3: Submission and Receipt of Proposals;
    d) The validity period of the Proposal is not in accordance with the requirements of the RFP as specified in Annex I, Instructions to Bidders, paragraph 2.15: Proposal Validity.

    4.2 Evaluation Process and Criteria

    Proposals will be reviewed and evaluated by an Evaluation Panel, to determine compliance with the requirements specified in the RFP.

    A two-stage procedure will be utilized in evaluating the Proposals, with evaluation of each Technical Proposal being completed prior to any Financial Offer being opened and compared. Financial Offers will be opened only for Bidder submissions that meet or exceed the minimum technical score of 60 (70 percent) of the obtainable score during the evaluation of Technical Proposals. Where the assessment of a Technical Proposal results in the minimum specified score not being achieved, the corresponding Financial Offer will not be eligible for further consideration.

    Each Technical Proposal is evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

    During the second stage of the evaluation, the Financial Offers of all Bidders which have attained at least the minimum score during the technical evaluation will be compared.

    The proposals will be evaluated according to the criteria described below:

    (a) Depth and quality of response to the RFP;
    (b) Technical compliance with the Terms of Reference;
    (c) The qualifications and experience of proposed key personnel;
    (d) The proposed implementation and management plan;
    (e) The overall cost.

    The process of evaluating the proposals will be based on the following percentage combination of Technical and Financial elements:

    Percentage
    Technical Proposal 70%
    Financial Offer 30%
    Total 100%

    4.3 Award of the Contract

    The ILO will award the contract to the Proposal (Technical and Financial) which represents best value for money, i.e. achieving the highest overall score.

    The ILO reserves the right to accept or reject any Proposal in whole or in part, to annul the solicitation process and reject all Proposals at any time prior to the issue of the purchase order, without thereby incurring any liability to the affected Bidder(s) or any obligation to provide information on the grounds for the ILO’s decision(s).

    The award of the contract arising from this RFP will be made at the absolute discretion of the ILO. The ILO’s decision to award the contract to a preferred Bidder is final and shall not be questioned by any Bidder.

    The Contract or the benefit of the Contract shall not be assigned, sub-contracted or otherwise transferred by the successful Bidder in whole or in part, without ILO’s prior written consent, to be given at its sole discretion.

    FORMS TO BE COMPLETED
    AND
    TO BE SUBMITTED BY THE BIDDER

    • ANNEX II-A: Acknowledgement of Receipt

    • ANNEX II-B: Certification to be submitted by a Bidder in an ILO Competitive Bidding Procedure

    • ANNEX II-C: Bidder‘s Information Form

    • ANNEX II-D: Recent References

    • ANNEX II-E: Technical Proposal

    • ANNEX II-F: Financial Offer

    ACKNOWLEDGEMENT OF RECEIPT

    To be returned to:

    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya

    Fax: n/a
    E-mail: hrsomalia@ilo.org

    Reference: RFP N° 03/2017 Establishing an Industry-led Skills Training Institution in Somalia

    WE ACKNOWLEDGE RECEIPT OF ALL TENDER DOCUMENTS FOR THE ABOVEMENTIONED RFP
    (Note: In event of missing elements, contact the ILO Office mentioned above)
    WE INTEND TO SUBMIT A PROPOSAL
    WE WILL NOT BID FOR THE FOLLOWING REASONS:

    …………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………....

    Signature: COMPANY STAMP
    Name:
    Position:
    Tel/Fax:
    E-mail:
    Date:

    CERTIFICATION TO BE SUBMITTED BY A BIDDER
    IN AN ILO COMPETITIVE BIDDING PROCEDURE

    RFP N° 03/2017- Establishing an Industry-led Skills Training Institution in Somalia

    Date: 30/06/2017

    The ILO expects all participants in its procurement process to adhere to the very highest standards of moral and ethical conduct and transparency, to prevent any conflict of interest and not to engage in any form of coercive, collusive, corrupt, or fraudulent practices.

    With respect to its proposal submitted in response to the ILO’s Invitation to Bid/Request for Proposal mentioned above, the Bidder hereby certifies that:

    1. The prices in its proposal have been arrived at independently without consultation, communication or agreement with any other interested companies, competitor or potential competitor with a view to restricting competition.

    2. No attempt has been made or will be made by the Bidder to influence any other Bidder, organization, partnership or corporation to either submit or not submit a proposal.

    3. The Bidder will not offer, solicit or accept, directly or indirectly, any gratuity, gift, favour, entertainment, promises of future employment or other benefits to or from anyone in the ILO.

    4. The Bidder (parent company and/or any subsidiaries) is not identified on, or associated with any individual, groups, undertakings and entities identified on, the list established pursuant to UN Security Council Resolution 1267 (Consolidated List).

    5. The Bidder (parent company and/or any subsidiaries) will not use the funds received under any contract with the ILO to provide support to individuals, groups, undertakings or entities associated with terrorism.

    6. The Bidder (parent company and/or any subsidiaries) is not the subject of any form of sanction imposed by an organization or body within the United Nations System, including the World Bank.

    The ILO reserves the right to cancel or terminate with immediate effect and without compensation any offer of or contract arising from this bidding procedure in the event of any misrepresentation in relation to the above certifications.

    Definitions of terms used in this declaration:

    “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.

    “collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;

    “conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;

    “corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;

    “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    The undersigned certifies/y to be duly authorized to sign this Certification on behalf of the Bidder.

    Name and Position Signature Date

    BIDDER’S INFORMATION FORM

    I, the undersigned, by submitting this Proposal, hereby confirm that these instructions are accepted in full and without restriction, including the proposed ILO Contract being used for this bidding procedure and resulting contract.

    1. SUBJECT
      Request for Proposal: [Insert Reference N°]
      Requirements: [Insert Title]

    2. BID SUBMITTED BY A SINGLE ECONOMIC OPERATOR
      Bidder: [Insert Full Name of the entity submitting a bid]

    3. BIDDER INFORMATION
      Corporate Name:
      Legal Status:
      Authorised Capital:
      Headquarters Address:
      Place of Business Address:
      Telephone:
      Fax:
      Trade Registered N°:
      VAT N°:
      UNGM Registration N°:
      Date established:
      Permanent Workforce:
      Number of Secondary Offices:
      Names of Main Managerial Staff: 1)
      2)
      3)
      Names and Job Positions of Person Authorized to represent the Company: 1)
      2)
      3)
      Certification (if any):
      Accreditation (if any): [Type and Validity]

    Turnover, Net Income for the past Three Financial Years:
    [Currency] Year 1 [i.e. 2011] Year 2 [i.e. 2012] Year 1 [i.e. 2013] Average
    Turnover
    Net Income (+/-)
    Comments

    1. SUMMARY OF WORK DISTRIBUTION
      Name Scope of Work/Tasks/Sub-Tasks % of the Proposal Price
      [Bidder]

    [if applicable]
    [Sub-contractor]
    [Sub-contractor]
    [Sub-contractor]

    1. MANDATORY DOCUMENTS
      As requested in Annex I, Instructions to Bidders, paragraph 3.1.1 b): Bidder’s Information Form, the following documents are attached to this form:

    a) Certificate(s) conforming that obligations relating to the payment of social security contributions and/or the payment of taxes in accordance with the legal provisions of the country in which the Bidder is established have been fulfilled;
    b) The proof of declaration and payment of taxes, fees and social security contributions by the Bidder should indicate the state of affairs at the end of the previous fiscal year, bearing the statement “certified true copy”, the date and the signature of a person authorized to represent the company;
    c) A copy of the last three financial statements by the Bidder, certified by independent auditors.

    COMPANY STAMP

    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ……………………………………

    RECENT REFERENCES
    RELEVANT EXPERIENCE WITHIN THE PAST FIVE YEARS

    Each Bidder will provide, in the sample table below, the reference information of up to three (3) projects carried out by it which are of a similar nature to that which will arise from this RFP. The information must include as a minimum:

    ● Client name, location, and date of execution;
    ● Description of project and specifically the work done by the Bidder in the project;
    ● The Contract value;
    ● Contact details for checking references.

    Client Name, Location, and Date of Execution Description of the Project and the Work performed Contract Value (Currency) Contact Details for Reference Check
    1
    2
    3

    TECHNICAL PROPOSAL

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    i. The Bidder shall use Annex II-E to describe how it intends to meet the requirements described in the RFP documents and in particular the Terms of Reference provided in Annex III.

    ii. In preparing its Proposal the Bidder shall review all RFP requirements, including any document referred to in the RFP, and will reflect its understanding of and approach to meeting these requirements in the Proposal.

    iii. In preparing the Technical Proposal, the Bidder shall provide details of the proposed project methodology and implementation and management plan as well as the CVs of key personnel which will contribute to the project.

    iv. The Bidder may also include in this Annex other documents and information to demonstrate its technical and professional capacities and competencies to fulfill the requirements of the Terms of Reference.

    FINANCIAL OFFER

    TO BE RETURNED ON BIDDER’S LETTERHEAD

    Having examined this Request for Proposal including its Annexes, and having examined all conditions and factors which might in any way affect the cost or time of performance thereof, we, the undersigned, offer to execute and complete the Works or the Services, in accordance with the Terms and Conditions applicable to ILO Contracts for Services for the following Total Contract Price, net of any direct taxes or customs duties and other import taxes:

    Task Description Lump Sum in Currency
    1
    2
    3
    TOTAL

    Attached to this Annex is the proposed cost breakdown for each of the above tasks.

    Additional Services
    Compensation for any additional services to this RFP shall be calculated on the basis of the rates below:

    Position Rate per day in [Currency]
    Based at Contractor’s Office Based at ILO Visiting ILO (<6 consecutive days)
    [Insert Title]
    [Insert Title]
    [Insert Title]
    Comments

    COMPANY STAMP
    Signature: …………………………………

    Name: ……………………………………..

    Position: …………………………………..

    Tel/Fax: …………………………………..

    E-mail: …………………………………..

    Date: ………………………………………

    TERMS OF REFERENCE

    ESTABLISHING AN INDUSTRY-LED TRAINING INSTITUTION SYSTEM IN SOMALIA

    Introduction/background

    Somalia is moving towards growth and stability and this is evidenced by long term business investments now taking place in agriculture, fisheries, petroleum, transport, infrastructure, and property and service sectors. The country is also rich in energy resources such as solar and wind power and there is a great opportunity in promoting investments in renewable energy, which is explicitly stated as a priority in the Federal Government of Somalia’s National Development Plan.
    Somalia’s construction began in early 2015, with new buildings and businesses emerging from the carnage and lawlessness that pervaded the east African country for more than two decades.. Rehabilitation and reconstruction constitutes a major source of income and employment for both unskilled and skilled labour, including youth. Strengthening the construction sector through an industry led skills development approach not only contributes to the physical development of Somalia but will also serve to reduce dependency on imported - and expensive - goods, services and labour.

    The biggest challenge facing the private sector is the shortage of qualified personnel and technical skills. This problem is exacerbated by the absence of certification and assessment mechanisms for occupations that result in low quality training and skill gaps in the labour market. Due to the lack of local skills employers tend to hire foreign workers and this further exacerbates employment prospects of young Somalis. In the construction sector, the typical planning issues one faces when developing the construction sector include (1) the lack of local planning capabilities and weak data base necessary for a sound planning analysis, and (2) constraints in financing construction projects, missing coordination of the various bilateral and multilateral aid and loan sources and their availability. A major problem remains the shortage of trained and experienced manpower and the neglect of the inherent role of structural design and planning in determining construction sector technologies .
    Behind the problem of skills gap lies a broader failure in the Somali education system that is out of touch with market demands and industry trends. This problem is endemic across a number of economic sectors and generally contributes to producing graduates of technical education training programmes with weak skills and few opportunities for on-the-job learning

    Justification for the consultancy
    The private sector is playing a pivotal role in the economic growth of the country. Despite the years of conflict, the private sector remained remarkably strong, and with the current improvements in the political and security situation, businesses are responding to the economic opportunities in the country. The majority of jobs in Somalia are also in the private, not public sector. To be sustainable, private sector development and economic growth require a strong and reliable workforce, with the adequate technical skills, knowledge and work experience. The ILO has been in continuous consultations with the Somali Chamber of Commerce and the biggest obstacle to growth highlighted is the lack of a suitably trained workforce. Private sector growth needs to be hand-in-hand with appropriate workforce development.
    Skills training programmes in Somalia have failed to respond to the needs of the market and create a skilled workforce. Students are not benefiting from technical vocational training and this is a result of an outdated system that is out of touch with the real needs of the market and future skills needs. Social dialogue on skills is absent, and quality assurance remains weak. Authorities in Somaliland and Puntland have started to develop a National Qualifications Framework, yet it is still in embryonic state. What the ILO proposes is an initial phased approach to an industry-led training institution in the country to be developed through a Public Private Partnership Dialogue between the private sector players active in Somalia’s renewable energy sector and construction sector.
    What makes the ILO approach different is the strong emphasis on the role of the private sector. The government alone is not capable to meet the demands of the labour market through skills development, and the private sector plays a pivotal role in identifying current and future skills needs, and contributing to skills provision. Understanding employer’s needs will help in equipping young people with job-relevant skills training but also upgrade the skills of young people already in employment. For employers, better identification of skills leads to improved business performance and productivity. Industry approaches to skills development are the best way to bring together stakeholders that can define the skills requirements of specific industries/sectors and can for alliances for more relevant industry-led skills development.

    Immediate Objective / Outcome 1 - Improved management and coordination within the sectors.
    Immediate Objective / Outcome 2 - Improved integration of Somalis into the workforce
    Objective/Outcomes and Outputs Indicators
    Immediate Objective / Outcome 1 - Improved management and coordination within the sectors Number of private sector actors utilising facilities and instructor
    Number of accidents related to unsafe practices reduced
    Output 1.1: Private sector industry body (training institution) established Industry body formed by private sector partners
    Mission, objectives, operating procedures and a sustainability plan of the industry body is developed
    Meeting minutes and attendance sheet of first five industry body meetings held
    Immediate Objective / Outcome 2 - Improved integration of Somalis into construction and energy sector workforce 90% of graduates find employment within six months
    Output 2.1: A pilot dual training model is developed, as , traineeship or through industry attachments At least 5 MoUs signed with private sector companies
    Model apprenticeship training is developed specifying rights and responsibilities, remuneration, duration, learning outcomes on the job etc.
    Output 2.2: Students are enroled in the dual scheme and benefit from training provided by the centre and on the job as part of the programme A total of 450 youth trained (150 trained as electrical and solar technicians, 50 each in plumbing, tiling and painting)

    Timing and duration
    The expected assignment should be completed within six months from contract start date.

    i. An inception report including detailed action plan for the assignment, meeting minutes with private sector partners.
    ii. Quarterly reports based an implementation plan
    iii. Progress and financial report due including the MOU’s signed by private sector for apprenticeship and job placement scheme.
    iv. Final progress and financial report including recommendations and evaluation report due December 2017.

    Qualifications of consultants/consulting team

    The assignment will ensure engagement of one Programme Director and An Associate Centre Manager to manage the model training institute. Qualifications, experiences for key experts are shown below:
    Key Experts Key tasks & Qualifications
    Programme Director Qualification: Masters in management with preferably 10 years experiences in managing training centres.

    Duties and Responsibilities:

    • The Programme Director will be responsible for ensuring overall effectiveness of training programs by coordinating with private sector and key stakeholders.
      -Ensure overall quality and effectiveness of the skills development programme in line with ILO and donor requirements

    Personal traits desired:

    • Self-reflective, open to frequent feedback and ability to give constructive feedback.
    • Interest in leading a private sector based coalition that stretches across multiple delivery partners.
      Associate Center manager Qualification: Master’s degree with at least 6 years of direct programme supervisory or operational setting management experience (e.g., supply chain management, factory supervision, particularly those overseeing multiple sites or projects simultaneously).

    Duties and Responsibilities:

    • Deliver training in an effective and efficient way regarding training method, technique and training aid.
    • Experience in education-to-employment programmes, and/or working closely with disadvantaged young adults between the ages of 18 and 29 years old and/or has extensive knowledge of current trends and issues in adult education is useful but not required.
      Personal traits desired:
    • Professional demeanour, excellent organizational and communication skills, and strong attention to detail.
    • A strong entrepreneurial spirit, embracing the opportunity for creativity and hard work inherent in a fast-growing start up organization, and interested in being an integral part of aggressive scale-up.

    Submission of Proposals

    The ILO invites technical and financial proposals from qualified consultants/firm to implement the assignment. The proposals should include detailed methodology, detailed CV containing experience on relevant issues, why they are most suitable for the work, and a detailed realistic budget.

    Only a technically qualified consultants/firm will be awarded contract as per ILO procurement and financial rules and regulations. Payment will be made in as per ILO financial rules and payment conditions as stipulated in the service contract/purchase order and performance in line with the ToR.

    TERMS AND CONDITIONS APPLICABLE TO ILO CONTRACTS
    FOR SERVICES

    1. THE PARTIES

    1.LEGAL STATUS OF THE PARTIES: The International Labour Organization, represented by the International Labour Office (ILO), and the Contractor (referred to individually as a “Party” and together as the “Parties”) have the following legal status:
    1.1.The International Labour Organization has full juridical personality, including the ability to contract and enjoys such privileges and immunities as are necessary for the independent fulfilment of its purposes pursuant to the Constitution of the International Labour Organisation. Nothing in or related to the Contract will be deemed a waiver of any of the privileges and immunities of the International Labour Organization recognized in the Convention on the Privileges and Immunities of the Specialized Agencies (1947), and relevant national and international law.
    1.2.The Contractor is an independent contractor. Nothing contained in or relating to the Contract will be construed as establishing or creating between the Parties the relationship of employer and employee or of principal and agent.

    1. CONTRACT DOCUMENTS AND VALIDITY

    2.1.NATURE OF THE CONTRACT:
    2.1.1.The Contract constitutes the complete and exclusive agreement between the Parties. It supersedes all proposals, verbal or written arrangements or agreements, and any other communications by one of the Parties or between the Parties relating to the Contract.
    2.1.2.The Contract is composed of the following documents listed in their order of precedence:
    2.1.2.1.Purchase Order/Contract Document, including any specific conditions;
    2.1.2.2.Terms and Conditions applicable to ILO Contracts for Services (Annex 1); and
    2.1.2.3.Any other document explicitly listed in the Purchase Order/Contract Document and attached to it (i.e., Annex 2, 3, etc).
    2.1.3.Unless otherwise included in any of the documents listed in paragraph 2.1.2., the terms of business, conditions of contract, general reservations published or issued by the Contractor or written in any correspondence or documents emanating from the Contractor will not form part of the Contract.
    2.2.VALIDITY: The Contract will expire upon fulfilment by the Parties of their respective obligations or otherwise in accordance with its provisions.
    2.3.NON-EXCLUSIVITY: The ILO may contract for works or services (referred together to as “Services”) of the same or similar kind and quality described in the Contract from any other source at any time.
    2.4.COMMUNICATIONS: Communications (e.g., notices, documents) will be addressed to:

    INTERNATIONAL LABOUR OFFICE
    Procurement Bureau (PROCUREMENT)
    4 Route des Morillons
    CH 1211 Geneva 22
    Switzerland
    Facsimile: + (41)(22) 798 85 29
    Phone: + (41)(22) 799 76 02
    e-mail: procurement@ilo.org

    1. PRICE AND PAYMENT

    3.1.PRICE AND CURRENCY: The price and currency specified in the Contractor’s offer are firm and not subject to revision. The ILO’s financial liability under the Contract is restricted to the price and currency indicated in the Purchase Order/Contract Document.
    3.2.PAYMENT: Upon receipt of the Contractor’s written invoice and any related supporting documentation, the ILO will effect payment, normally within thirty (30) days, by bank transfer (the ILO will not pay through letters of credit or bank draft). The written invoice will be sent to the addressee specified in the Purchase Order/Contract Document and will contain the:
    3.2.1.number of the Purchase Order/Contract Document that it relates to;
    3.2.2.invoiced amount (without the rounding of currency decimals and exclusive of VAT, duties or charges); and
    3.2.3.date of the completion of Services.
    In no event will complete or partial payment by the ILO, in and of itself, constitute acceptance of the Services.
    3.3.TAX EXEMPTION: The International Labour Organization, as a United Nations Specialized Agency, enjoys a special tax status in Switzerland and in other member States. Except with the prior written authorization of the ILO, invoices will be submitted exclusive of any amount representing taxes (including value added tax), duties or charges. Where such authorization has been provided, the Contractor will provide the ILO with written evidence that payment of such taxes, duties or charges has been made. In the event any government authority refuses to recognize the ILO’s exemption from such taxes, duties or charges, the Contractor will immediately consult with the ILO to determine a mutually acceptable procedure.

    1. PERFORMANCE

    4.1.ITEMS FURNISHED BY THE CONTRACTOR: The Contractor is solely responsible for the arrangement, provision and operation of all equipment, supplies, related support services and personnel (including any related costs so incurred) necessary for the performance of the Contractor’s obligations under the Contract.
    4.2.ITEMS FURNISHED BY THE ILO TO THE CONTRACTOR: Where goods and equipment (referred together as “Goods”) are funded or provided by the ILO to the Contractor to support the performance of the Contractor’s obligations under the Contract, the following terms apply:
    4.2.1.The Contractor acknowledges and agrees that the ILO hereby disclaims any and all warranties regarding the functionality or installation of such Goods. The Contractor is solely responsible for the installation (including any personnel, tools, materials or other Goods necessary for installation), maintenance and functioning of all the Goods funded or provided by the ILO under the Contract.
    4.2.2.The Contractor will promptly report to the ILO each loss, damage or theft of such Goods.
    4.2.3.Title to the Goods that may be funded or provided by the ILO to the Contractor will be retained by the ILO. The Contractor will not cause or permit any lien, claim or other encumbrance to be attached to any or all such Goods, or to any other item that is the subject matter of the Contract.
    4.2.4.Upon the termination or expiration of the Contract, all such Goods will be returned to the ILO in the same condition as when delivered to the Contractor, excluding normal wear and tear. The return of such Goods, or other disposal as the ILO may direct, will be at the Contractor’s expense. Upon termination or expiration of the Contract, the Contractor will take all reasonable measures to avoid any loss of or deterioration to such Goods. The Contractor will compensate the ILO for actual costs of any loss of, damage to or deterioration of such Goods that is beyond normal wear and tear.
    4.3.INSTALLATION, MAINTENANCE, TRAINING: Where installation, maintenance (ongoing or as specified in the Purchase Order/Contract Document) or training is required, the following terms apply:
    4.3.1.The Contractor, in a timely manner, will arrange for and provide all equipment, supplies, related support services and personnel necessary to complete the installation, maintenance or training.
    4.3.2.All costs related to the installation, maintenance or training will be borne by the Contractor.
    4.3.3.The ILO and the Consignee will be permitted to monitor the installation or maintenance work, as well as to oversee the training.
    4.3.4.In addition, where training is required the Contractor will train any persons identified by ILO or the Consignee in the installation, operation, maintenance, etc. of the Services described in the Contract.
    4.4.ACCESS: If some or all of the contractual obligations will be performed on ILO premises, the ILO will facilitate access to its premises in line with requirements for such performance. The Contractor will comply with ILO security requirements and any other relevant ILO rules, regulations and guidelines while on ILO premises, as well as with the instructions given by designated ILO officials.
    4.5.RESPONSIBILITY FOR PERSONNEL:
    4.5.1.The employees, officials, representatives, staff or subcontractors (Personnel) of either of the Parties will not be considered in any respect as being the employees or agents of the other Party.
    4.5.2.Each Party is solely responsible for the professional and technical competence of its respective Personnel, which will permit that Party to effectively perform its obligations under the Contract.
    4.5.3.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to request at any time, in writing, the withdrawal or replacement of any of the Contractor’s Personnel and such request will not be unreasonably refused by the Contractor.
    4.5.4.Each Party is solely responsible for all claims arising out of or relating to the engagement of its respective Personnel.
    4.5.5.All expenditures related to the assignment of the Contractor’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the Contractor. All expenditures related to the assignment of the ILO’s Personnel, including allowances, insurance, cost of travel arrangements and local transport will be borne by the ILO.

    4.6.INSURANCE:
    4.6.1.The Contractor, for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, will insure its Personnel against the consequences of the following risks:
    4.6.1.1.illness, injury and death; and
    4.6.1.2.incapacity to work due to accident and sickness either during normal working hours or outside working hours.
    4.6.2.Time lost as a result of the occurrence of the risks identified in subparagraphs 4.6.1.1 or 4.6.1.2 will not be chargeable to the ILO.
    4.6.3.The Contractor for the duration of the Contract, any extension thereof or any period following any termination of the Contract and reasonably adequate to deal with losses, warrants that it is insured with a coverage for a sufficient amount for the use of any vehicles, boats, airplanes or other transportation vehicles and equipment, whether or not owned by the Contractor, as well as that it carries comprehensive civil liability insurance with regard to third-parties, including the ILO and its Personnel, in respect of physical injury, damage to property or theft, as well as the direct or indirect effects thereof, including the unavailability of premises and loss of production.
    4.6.4.Where required by the ILO and as specified in the Purchase Order/Contract Document (except for the workers’ compensation insurance or any self-insurance program maintained by the Contractor and approved by the ILO), the Contractor’s insurance policies will:
    4.6.4.1.name the ILO as an additional insured under the liability policy/policies, including, if required, as a separate endorsement under the Contractor’s policy/policies;
    4.6.4.2.include a waiver of subrogation of the Contractor’s insurance carrier’s rights against the ILO; and
    4.6.4.3.provide that the ILO will receive written notice from the Contractor’s insurance carrier not less than thirty (30) days prior to any cancellation or material change of coverage.
    4.6.5.The Contractor will take out any other insurance required by the ILO and as specified in the Purchase Order/Contract Document.
    4.6.6.Upon written request by the ILO, the Contractor will provide the ILO with a copy of the general and specific conditions of the insurance policy/policies required under the Contract.
    4.7.INDEMNIFICATION:
    4.7.1.The Contractor is solely responsible for any claim or damage resulting from the negligence, acts, or omissions of its Personnel.
    4.7.2.The Contractor will indemnify and hold the ILO harmless from and against any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO, its Personnel or third-parties which may result from the performance of the Contractor’s obligations under the Contract or the Contractor’s acts or omissions or those of the Contractor’s Personnel.
    4.7.3.The Contractor will immediately notify the ILO upon becoming aware of any direct or indirect responsibilities, complaints, claims (including intellectual property rights infringement), suits, judgments, damages and losses, including costs, fees and related expenses, in respect of any physical injury, damage to property, theft, or economic or other prejudice suffered by the ILO or which could adversely affect the ILO.

    1. ASSIGNMENT AND SUBCONTRACTING

    5.1.ASSIGNMENT: The Contractor may not assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract except with the prior written authorization of the ILO. Any such unauthorized assignment, transfer, pledge or other disposition, or any attempt to do so, will not be binding on the ILO.
    5.2.SUBCONTRACTING: In the event that the Contractor requires the services of any subcontractor, the Contractor will obtain the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected. The authorization and approval by the ILO of such a subcontractor does not relieve the Contractor of any of its obligations under the Contract and the Contractor is solely responsible for the Services provided by a subcontractor in the framework of the Contract, including their quality. The Contractor, to the same extent as for its own Personnel, will be liable for a subcontractor and its Personnel who are performing any part of the Contractor’s obligations under the Contract. The terms of any subcontract will be subject to and be in conformity with the provisions of the Contract. Except with the prior written authorization to subcontract and the approval of the ILO of the subcontractor selected, the Contractor will ensure that its subcontractor(s) do not subcontract, assign, transfer, pledge or make any other disposition of the Contract, of any part of the Contract, or of any of the rights, claims or obligations under the Contract. The provisions of this paragraph apply to any subcontractor who, in turn, requires the services of a subcontractor.

    1. INTELLECTUAL PROPERTY RIGHTS AND CONFIDENTIALITY

    6.1.PROPRIETARY ITEMS AND INTELLECTUAL PROPERTY RIGHTS:
    6.1.1.All documents (including drawings, estimates, manuscripts, maps, plans, records, reports, recommendations) and other proprietary items (including data, devices, gauges, jigs, mosaics, parts, patterns, photographs, samples, and software) (jointly referred to as Proprietary Items), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.2.All intellectual property rights and all other proprietary rights (including copyrights, patents, trademarks, source codes, products, processes, inventions, ideas, know-how) with regard to any materials (jointly referred to as Intellectual Property), either developed by the Contractor or its Personnel in connection with the Contract or furnished to the Contractor by or on behalf of the ILO to support the performance of the Contractor’s obligations under the Contract, are the exclusive property of the International Labour Organization; and, will be used by the Contractor and its Personnel solely for the purposes of the Contract.
    6.1.3.During the course of development, Proprietary Items and Intellectual Property developed or utilized by or furnished to the Contractor will be made available for use and inspection by the ILO, upon request at reasonable times and in reasonable places.
    6.1.4.Such Proprietary Items and Intellectual Property will be delivered only to ILO authorized officials on completion of the Contract.
    6.1.5.The Contractor will disclose, throughout its performance, to the ILO’s authorized officials full particulars of all source codes, products, processes, inventions, ideas, know-how, documents and any other materials developed or conceived by the Contractor, alone or jointly, in connection with the Contract.
    6.1.6.At the request of the ILO, the Contractor will take all necessary steps to execute all necessary documents and generally assist the ILO in securing intellectual property rights and all other proprietary rights in compliance with the requirements of applicable law.
    6.1.7.To the extent that any Intellectual Property due to the ILO under paragraph 6.1.2 includes any intellectual property:
    6.1.7.1.of the Contractor that: (i) pre-existed the performance by the Contractor of its obligations under the Contract; or (ii) it may develop or acquire, or that may have been developed or acquired, independently of the performance of the Contractor’s obligations under the Contract; or
    6.1.7.2.of a third-party;
    the Contractor grants to the International Labour Organization a perpetual, royalty-free license to make unrestricted use of such intellectual property. The International Labour Organization will not claim any ownership interest in the intellectual property described in subparagraphs 6.1.7.1 or 6.1.7.2.
    6.1.8.The Contractor undertakes to obtain, at its own expense, permission to use any third-party protected rights that are necessary for the performance of the Contract and, if requested, provide the ILO with evidence of such permission.
    6.1.9.In the event that any Proprietary Items or Intellectual Property provided to the ILO by the Contractor are for some reason enjoined or found to infringe any rights of a third-party, or in the event of a settlement, are enjoined, limited or otherwise interfered with, then the Contractor, at its sole cost and expense, will promptly:
    6.1.9.1.procure for the ILO the unrestricted right to continue using such Proprietary Items and Intellectual Property provided to the ILO;
    6.1.9.2.replace or modify the Proprietary Items and Intellectual Property provided to the ILO, or part thereof, with the equivalent or better Proprietary Items and Intellectual Property, or part thereof, that are non-infringing; or,
    6.1.9.3.refund to the ILO the full price paid by the ILO for the right to have or use such Proprietary Items and Intellectual Property or part thereof.

    6.2.CONFIDENTIAL NATURE OF AND RESPONSIBILITY FOR PROPRIETARY ITEMS, INTELLECTUAL PROPERTY AND OTHER INFORMATION:
    6.2.1.Unless otherwise made public with the authorization of the ILO, Proprietary Items, Intellectual Property and other information, irrespective of what form they are, developed, collected, known, marked or received by the Contractor, will be treated by the Contractor as confidential and be used only for the purposes of the Contract.
    6.2.2.The Contractor will not communicate at any time to any other person, government or entity external to the ILO, any Proprietary Items, Intellectual Property or other information known by reason of its association with the ILO, which has not been made public, except with the authorization of the ILO; nor will the Contractor at any time use such information for private advantage or in any manner prejudicial to or incompatible with the interests of the ILO. Where the Contractor is required by law to disclose such Proprietary Items, Intellectual Property or other information, it will give the ILO sufficient prior notice of the request to disclose in order to allow the ILO to have a reasonable opportunity to take protective measures or such other action as may be appropriate.
    6.2.3.The Contractor will be responsible for such Proprietary Items, Intellectual Property and other information. In case of loss of or damage to any Proprietary Items, Intellectual Property or other information the Contractor may be required to:
    6.2.3.1.replace or repair the lost or damaged Proprietary Items, Intellectual Property or other information; or
    6.2.3.2.provide compensation to the ILO for the cost of replacing or repairing the lost or damaged Proprietary Items, Intellectual Property or other information.
    6.3.PUBLICITY AND USE OF THE NAME, EMBLEM OR OFFICIAL SEAL:
    6.3.1.The Contractor may neither disclose the terms and conditions of the Contract nor advertise or otherwise make public the fact that it is a Contractor to the ILO.
    6.3.2.The Contractor may not use or reproduce the name, emblem or the official seal of the International Labour Organization or of the International Labour Office, including their abbreviations, in connection with the Contractor’s business or otherwise.
    6.3.3.In reporting its procurement activities, the ILO may publish (e.g., on the internet) the Contractor’s name and amount of the Contract.

    1. ETHICAL CONDUCT

    7.1.LABOUR CLAUSES: The Contractor undertakes to respect, at all times and in all circumstances relevant to the performance of the Contract and in relation to all its Personnel, and to ensure that its subcontractors respect:
    7.1.1.The following principles concerning international labour standards of the International Labour Organization:
    7.1.1.1.the freely-exercised right of workers, without distinction, to organize, further and defend their interests and to bargain collectively, as well as the protection of those workers from any action or other form of discrimination related to the exercise of their right to organize, to carry out trade union activities and to bargain collectively;
    7.1.1.2.the prohibition of forced or compulsory labour in all its forms;
    7.1.1.3.equal remuneration for men and women for work of equal value;
    7.1.1.4.equality of opportunity and treatment in respect of employment and occupation without discrimination on grounds of race, colour, sex, religion, political opinion, national extraction or social origin and such other ground as may be recognized under the national law of the country or countries where the performance, in whole or in part, of the Contract takes place;
    7.1.1.5.the prohibition of the employment of children below fourteen (14) years of age or, if higher than fourteen (14), the minimum age of employment permitted by the law of the country or countries where the performance, in whole or in part, of the Contract takes place, or the age of the end of compulsory schooling in that country or countries, whichever is higher;
    7.1.1.6.the prohibition of the employment of persons under the age of eighteen (18) for work that, by its nature or the circumstances in which it is carried out, is likely to harm the health, safety or morals of such persons;
    7.1.1.7.the payment of wages in legal tender, at regular intervals no longer than one month, in full and directly to the workers concerned. The Contractor shall keep an appropriate record of such payments. Deductions from wages are permitted only under conditions and to the extent prescribed by the applicable law, regulations or collective agreement, and the workers concerned must be informed of such deductions at the time of each payment.
    7.1.1.8.the provision of wages, hours of work and other conditions of work not less favourable than the best conditions prevailing locally (i.e., as contained in: (i) collective agreements covering a substantial proportion of employers and workers; (ii) arbitration awards; or, (iii) applicable laws or regulations, whichever offers the best working conditions), for work of the same character performed in the trade or industry concerned in the area where work is carried out;
    7.1.1.9.the need to ensure, so far as is reasonably practicable, that the workplaces, machinery, equipment and processes under their control are safe and without risk to health, and that the chemical, physical and biological substances and agents under their control are without risk to health when the appropriate measures of protection are taken; and provide, where necessary, adequate protective clothing and protective equipment to prevent, so far as is reasonably practicable, risk of accidents or of adverse effects to health; and
    7.1.2.All applicable laws or regulations concerning terms of employment and conditions of work, any collective agreements to which it is party, or any other related measure with which it must comply.
    7.2.PERSONNEL NOT TO BENEFIT:
    7.2.1.The ILO requires bidders and contractors to observe the highest ethical standards during the procurement process and the execution of contracts. In order to ensure the respect of these obligations, the ILO provides the following definitions:
    7.2.1.1.“fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, another to obtain a financial or other benefit or to avoid an obligation;
    7.2.1.2.“corrupt practice” is the offering, giving, receiving or soliciting, directly or indirectly, of any advantage, in order to influence improperly the actions of another;
    7.2.1.3.“conflict of interest” is a situation that gives rise to an actual, potential or perceived conflict between the interests of one party and another;
    7.2.1.4.“collusive practice” is any conduct or arrangement between two or more bidders or contractors, designed to achieve an improper purpose, including to influence improperly the actions of another or to set prices at an artificial level or in a non-competitive manner;
    7.2.1.5.“coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, another or the property of another to influence improperly the actions of another.
    7.2.2.The Contractor will not (and will ensure that its Personnel do not) place itself in a position that may, or does, give rise to a conflict between its interests and the ILO’s interests during the procurement process or the execution of the Contract.
    7.2.3.If during any stage of the procurement process a conflict of interest arose or during contract execution a conflict of interest arises, or appears likely to arise, the Contractor will immediately notify the ILO in writing, setting out all relevant details, including any situation in which the interests of the Contractor conflict with the interests of the ILO, or in any situation in which any ILO official, employee or person under contract with the ILO may have, or appears to have, an interest of any kind in the Contractor’s business or any kind of economic or personal ties with the Contractor. The Contractor will take such steps as the ILO may reasonably require to resolve or otherwise deal with the conflict to the satisfaction of the ILO.
    7.2.4.Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to disqualify the Contractor for a specified or indefinite period from participating in the procurement process of the ILO or contracting with the ILO, if it is shown that the Contractor has, directly or indirectly, employed fraudulent, corrupt, collusive or coercive practices or failed to disclose a conflict of interest.

    1. FULL DISCLOSURE

    8.1.FULL DISCLOSURE: The Contractor warrants that it has made and will make full and proper disclosure to the ILO of all relevant information relating to its business activities, financial condition and ownership, prior to entering into this Contract and for its duration, including that it is not identified on or associated with any individual, groups, undertakings and entities identified on the list established by the United Nations Security Council Resolution 1267 (1267 Consolidated List) ; and that it is not, nor has been, subject to any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank.

    1. DELAY, FORCE MAJEURE AND LIQUIDATED DAMAGES

    9.1.DELAY:
    9.1.1.Should the Contractor encounter conditions that do not constitute Force majeure and which impede or are likely to impede timely performance of the Contract (Delay), the Contractor will immediately notify the ILO in writing with full particulars of the Delay, including its likely duration, and its cause. At the ILO’s request, the Contractor and the ILO will consult as soon as practicable after receipt of such notice, to evaluate any available means of mitigation or appropriate remedies provided under the Contract.
    9.1.2.In addition to any other right or remedy available under the Contract, upon receiving notice of Contractor’s Delay (or likely Delay) in performance, the ILO will have the right to:
    9.1.2.1.suspend the Contract, in whole or in part, and notify the Contractor not to proceed further with its performance which has been subject to (or will be subject to) Delay;
    9.1.2.2.withhold and/or deduct payment to the Contractor for the portion of the Contract subject to Delay; and
    9.1.2.3.procure all or part of the Services which the Contractor fails to provide in a timely manner.
    9.1.3.Without prejudice to any other right or remedy available under the Contract, the Contractor will be liable for any increase in the price payable by the ILO resulting from the procurement of the Services from other sources and the ILO may apply such additional costs incurred, by deduction or otherwise, against future amounts owed by the ILO to the Contractor.
    9.1.4.Upon receipt of notice of any decision by the ILO to suspend the Contract under subparagraph 9.1.2.1 and with respect to the suspended portion of the Contract, the Contractor will take immediate steps to reduce expenses to a minimum and will not undertake any further obligations; provided, however, that the ILO and the Contractor will continue performance of the Contract to the extent that it is not suspended or cancelled.
    9.2.FORCE MAJEURE:
    9.2.1.Neither Party will be liable to the other Party for failure to perform its respective obligations, if such failure is as a result of an unforeseeable and irresistible event, act of nature (including fire, flood, earthquake, storm, hurricane, epidemic or other natural disaster), any act of war (whether declared or not), invasion, revolution, insurrection, terrorism, or any other acts of a similar nature or force, (Force Majeure) provided that such acts arise from causes beyond the control and without the fault or negligence of the invoking Party.
    9.2.2.The defaulting Party will notify, as soon as possible after the occurrence of the Force Majeure event, the other Party in writing with full particulars of the Force Majeure event, including its likely duration, the estimated expenditures that will likely be incurred for the duration of the Force Majeure event, and any other conditions which threaten to interfere with the defaulting Party’s performance of the Contract.
    9.2.3.Without prejudice to any other right or remedy available under the Contract, if either Party is rendered unable, in whole or in part, by reason of Force Majeure to perform its obligations and meet its responsibilities under the Contract and where the Force Majeure event exists beyond sixty (60) days then that Party will have the right to suspend or terminate the Contract with a period of written notice of seven (7) days.
    9.3.NOTICE OF DELAY AND FORCE MAJEURE: If notice is not received by a Party in accordance with paragraphs 9.1.1 or 9.2.2, the Party who fails to notify of the Delay or Force Majeure event will be liable for damages resulting from such non-receipt, except where the Delay or Force Majeure event also prevents transmission of the notice.
    9.4.LIQUIDATED DAMAGES: Without prejudice to any other right or remedy available under the Contract, the Parties agree that if the Contractor breaches the Contract, including a Delay in performance of the Contractor’s obligations under the Contract, it will be impractical or difficult to quantify the damages suffered by the ILO. The Parties, therefore, agree that in the event of such a breach by the Contractor, the Contractor will pay to the ILO, as liquidated damages, a sum equal to three-tenths of one (0.3) per cent of the Contract price for each day of delay until actual delivery or performance, up to a maximum of ten (10) per cent of the Contract price. Each Party acknowledges and agrees that the liquidated damages amount specified herein are intended to reasonably compensate the ILO and not intended to punish the Contractor. Without prejudice to any other right or remedy available under the Contract, the ILO reserves the right to recover such liquidated damages by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. TERMINATION

    10.1.TERMINATION BY THE ILO:
    10.1.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the ILO may terminate the Contract immediately by written notice in the event that the Contractor:
    10.1.1.1.is found to have made any material or fraudulent misrepresentation in the making of or performance of the Contract regardless of when the misrepresentation is discovered;
    10.1.1.2.becomes bankrupt, otherwise insolvent, or the ILO reasonably determines that the Contractor has become subject to a materially adverse change in its financial condition that threatens to substantially affect the ability of the Contractor to perform any of its obligations under the Contract;
    10.1.1.3.fails to perform contractual obligations or to satisfy any guarantees or warranties it has made under the Contract and does not rectify such failure within sixty (60) days following receipt of a written notice by the ILO;
    10.1.1.4.is declared undesirable by the government where the Contractor is to perform any of its obligations under the Contract;
    10.1.1.5.is the subject of any sanction or temporary suspension imposed by any organization within the United Nations System including the World Bank; or
    10.1.1.6.the ILO’s activities are curtailed or terminated.
    10.1.2.Upon receipt of notice of termination by the ILO, the Contractor will take immediate steps to bring any Services to a close in a prompt and orderly manner, will reduce expenses to a minimum and will not undertake any further obligations from the date of receipt of notice of termination.
    10.1.3.If the Contract should be terminated by the ILO, the ILO will make all payments which may be due up to the effective date of termination for any Services satisfactorily delivered or performed and accepted by the ILO.
    10.2.TERMINATION BY THE CONTRACTOR:
    10.2.1.Without prejudice to any other right or remedy available under the Contract and without the authorisation of a court or any other authorisation, the Contractor may terminate the Contract immediately by written notice in the event that the ILO:
    10.2.1.1.fails to make payments which are due under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default; or
    10.2.1.2.fails in its contractual obligations so as to make it unreasonable for the Contractor to proceed with the performance of its obligations under the Contract and the ILO does not rectify such failure within a period of sixty (60) days after receipt of the Contractor's written notice of default.

    1. WARRANTY

    11.1.WARRANTY OF SERVICES:
    11.1.1.The Contractor warrants that any Services provided in accordance with the Contract will meet the specifications, timeframes and related requirements set forth in the Contract. All materials and workmanship utilized in performing the Services under the Contract will be of the respective kind(s) described in the Contract and free from defects. Materials not conforming to the specifications in the Contract will not be used in performance of the Services without prior written approval of the ILO.
    11.1.2.If the Services do not meet the requirements referred to above, the Contractor will, at its sole expense, either by repair or replacement, correct, promptly modify or change any faulty workmanship materials, parts and equipment supplied by it to the extent necessary to satisfy the above warranty.
    11.1.3.If any defect or failure in the Services cannot be rectified by remedial measures within the period agreed by the ILO and the Contractor, the Contractor will be considered to be in default and in addition to exercising any suspension or termination rights set forth in the Contract, the ILO has the right to independently replace or repair the Services and the Contractor will be obligated to reimburse the ILO for all the additional costs so incurred, including by deduction or otherwise, against future amounts owed by the ILO to the Contractor.

    1. MISCELLANEOUS

    12.1.CHANGE ORDERS: The ILO may, by written notification, increase or decrease the scope of Services of the Contract provided the stage reached in the performance of the Contract so allows. If any such changes increase or decrease the cost of and/or the time required for the performance of any part of the Contract, an equitable adjustment will be made in the Contract’s price or time schedule, or both, and the Contract will accordingly be amended. Any request for consultation or claim for adjustment under this paragraph will be asserted by the Contractor within thirty (30) working days from the date of receipt of ILO's change order.
    12.2.AMENDMENTS: The Parties may by mutual agreement amend the Contract. Amendments will be effective only if in writing and when executed and delivered on behalf of the ILO and the Contractor by persons duly authorized to do so.
    12.3.NON-WAIVER OF RIGHTS: Termination of the Contract in whole or in part by a Party or the failure by either Party to exercise any rights available to it, will not affect the accrued rights or claims and liabilities of either Party to the Contract.
    12.4.SURVIVAL: The obligations contained in paragraphs 4.6 (Insurance); 4.7 (Indemnification); 6.1 (Proprietary Items and Intellectual Property Rights); 6.2 (Confidential Nature of and Responsibility for Proprietary Items, Intellectual Property and Other Information); 6.3 (Publicity and Use of the Name, Emblem or Official Seal); and 11.1 (Warranty of Services) survive the termination or expiration of the Contract.
    12.5.LIMITATION ON ACTIONS: Irrespective of their nature, any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof (other than obligations enumerated in paragraph 12.4) must be asserted within six (6) months after the termination or expiration of the Contract.

    1. SETTLEMENT OF DISPUTES

    13.1.AMICABLE SETTLEMENT: The Parties will use their best efforts to amicably settle any dispute, controversy, or claim arising out of the Contract or the breach, termination, or invalidity thereof by direct informal negotiations, including, where agreed, by referral, to an executive level of authority within the Parties. Where the Parties wish to seek such an amicable settlement through conciliation, the conciliation will take place in accordance with the Conciliation Rules then prevailing of the United Nations Commission on International Trade Law (UNCITRAL) or according to such other procedure as may be agreed between the Parties in writing.
    13.2.ARBITRATION: Unless settled amicably under paragraph 13.1, within sixty (60) days, after receipt by one Party of the other Party’s written request, any dispute, controversy or claim arising out of the Contract, or the breach, termination or invalidity thereof, will be settled by arbitration in accordance with the UNCITRAL Arbitration Rules then prevailing. In addition:
    13.2.1.the place of arbitration will be Geneva;
    13.2.2.the decisions of the arbitral tribunal will be based on general principles of international commercial law;
    13.2.3.the arbitral tribunal will have no authority to award punitive damages; and
    13.2.4.the Parties will be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such dispute, controversy, or claim arising out of the Contract, or the breach, termination or invalidity thereof.
    13.3.LANGUAGE: The conciliation and the arbitration proceedings will be conducted in the language in which the Contract is signed provided that it is one of the three working languages of the ILO (English, French and Spanish). In the event the Contract is in a language other than English, French or Spanish, the conciliation or the arbitration proceedings will be conducted in English, French or Spanish.


    How to apply:

    It is the responsibility of Bidder to ensure that a Proposal is submitted to the ILO strict-ly in accordance with the stipulations in the solicitation documents.

    Proposals must be received on or before 07/07/2017 4:00 pm 1600 EAT. Proposals and modifications to Proposals received after the proposal receipt deadline will be re-jected. Proposals must include all the documents requested in these Instructions to Bidders and shall be submitted by:

    RFP N° 03/2017 Establishing an Industry-led Skills Training Institution in Somalia

    • E-Mail (official postal service) to:
    International Labour Office
    Block P, Ground Floor, United Nations Avenue
    P.O Box 2168-00621
    Kenya
    Email: hrsomalia@ilo.org

    Proposals submitted by any other means will be rejected.


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    Organization: The Asia Foundation
    Country: Afghanistan
    Closing date: 20 Jul 2017

    The Asia Foundation (the Foundation) is a non-profit, non-governmental organization committed to the development of a peaceful, prosperous, just, and open Asia-Pacific region. Drawing on 60 years of experience, the Foundation supports initiatives to improve governance, law and civil society; women's empowerment; economic reform and development; sustainable development and the environment; and international relations. The Asia Foundation has offices in 18 countries throughout Asia and is headquartered in San Francisco. In Afghanistan, the Foundation supports five primary themes: Governance and Law, Women’s Empowerment, Education, Survey/Research and Knowledge Development, and Regional Cooperation.

    The Foundation with the support of the United States Agency for International Development (USAID), is implementing an 18 month project to support capacity building of an International University based in Kabul.

    TAF is seeking for a Financial Management Support Consultant to provide technical support in implementing day to day activities to the University staff.

    Note: This position can be filled by an individual consultant that can deliver all the items listed in the “Key Duties and Responsibilities and Deliverables” section.

    Key Duties/Responsibilities and Deliverables The scope of work may change required may vary based on needs of the project and below only gives outline of expected requirements. The consultant will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.

    The consultant shall be responsible for shadow management of the operational financial administration of the University and ensuring that all University financial controls are followed throughout. He/She shall work very closely with University to ensure that day to day activities by finance function of University staff are implemented in accordance with best practices. Some of the key requirements for this position are as follows:

    a) Be the main source of advice within the University concerning the University’s financial regulations and procedures and ensure that all financial transactions are in line with these regulations and procedures. Influence the senior staff within the University to apply good financial practice and planning b) Act as the principal source of advice to the Project Manager and other senior University staff with budgetary responsibility on ongoing financial matters, including the budget management, transaction monitoring, accounting and taxation. c) Foster and maintain a regular working relationship with the University’s finance department and other departments. d) Be proactive and collaborative in supporting the development of improved systems and processes in collaboration with the University finance department and TAF team as appropriate.
    e) Advice and work closely with budget-holders within the University to make sure that University controls, processes and best practice are followed. f) Provide professional leadership and operational management to the finance team, ensuring that services provided by the team are efficient, effective and adapt to changing circumstances. g) Provide mentoring to University finance staff and help them implement service standards and developing common systems and processes based on best practices and donor requirements. h) Oversee the processing of transaction including purchase orders, invoices, expense claims, petty cash, bank payments, taxation etc. Ensure donor and Government compliance requirements are met. i) Assist in providing financial data for the annual planning process, including tuition fees, scholarships, overheads, pay budgets and forecasts etc. j) Be responsible for the integrity of data, ensuring that financial records are both accurate and retained according to University and Donor guidelines

    Thus, the consultant’s main sphere of operations will concern leadership and management of the Faculty’s finance operations, initiating development and managing change as appropriate.

    Qualifications

    • An advanced degree (Master’s level and above) in financial management or a related field; • Minimum of 5 years of experience in acting in senior finance positions (preferably in a University setting); • Experience in Afghanistan and/or similar context is required; • Excellent analytical reporting and professional English communication skills; • Facilitation, presentation and mentoring skills; and • Excellent facilitation skills with demonstrated ability in working with people from diverse backgrounds.


    How to apply:

    How to Apply

    Qualified applicants are encouraged to submit their resumes with a detailed application letter and contact details, no later than July 20, 2017 to afghanistan.jobs@asiafoundation.org. Please clearly indicate “Financial Management Support Consultant” in the subject line. Only short listed candidates will be informed.


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    Organization: The Asia Foundation
    Country: Afghanistan
    Closing date: 20 Jul 2017

    The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our work across the region addresses five overarching goals—strengthen governance, empower women, expand economic opportunity, increase environmental resilience, and promote regional cooperation.

    Headquartered in San Francisco, The Asia Foundation works through a network of offices in 18 Asian countries and in Washington, DC. Working with public and private partners, the Foundation receives funding from a diverse group of bilateral and multilateral development agencies, foundations, corporations, and individuals. In 2016, we provided $87.8 million in direct program support and distributed textbooks and other educational materials valued at $9.5 million.

    The Foundation with the support of the United States Agency for International Development (USAID), is implementing an 18 month project to support capacity building of an International University based in Kabul.

    TAF is seeking for a Finance System Development Consultant to provide technical support in developing the current level of organizational and staff capacity among the targeted organization in the area of financial management by developing respective manuals and providing trainings to the staff therein.

    Note: This position can be filled by an individual consultant that can deliver all the items listed in the

    “Key Duties and Responsibilities and Deliverables” section.

    Key Duties/Responsibilities and Deliverables

    General

    The scope of work may change required may vary based on needs of the project and below only gives outline of expected requirements.

    The consultant shall work very closely with University during all stages of the project. Emphasis of overall methodology should be on actively engaging University staff and leadership during each stage so that they take ownership of the interventions and feel motivated to implement the suggested changes and ensuring sustainability of interventions going forward.

    Capacity Building Planning

    The consultant shall be required to identify process universe for financial management functional area at University, obtain understanding of current processes and confirming the staff training needs. Further a baseline study needs to be carried out against select KPIs based on which performance of University can be monitored going forward.

    Deliverables

    The key deliverables for this area shall be Capacity Building Plan for each IP outlining:

    • Methodology for executing capacity building plan

    • Timelines for proposed interventions

    • Process universe for finance functions

    • Table of contents for finance manual

    • Training needs assessment including list of trainings required and course outline

    • Baseline study report outlining the current status of agreed indicators

    Capacity Building Interventions

    The consultant shall be required to develop interactive training course material for area of financial management based on training needs assessment. The trainings shall include case studies based on actual scenarios (including standard templates) which will help the University staff to implement the developed policies and procedures. Further, while developing the trainings, specific consideration should be given to responsibilities of all level of staff members in processes i.e. leadership, managers and staff to assist them in fulfilling their roles going forward. Further, mechanism should be developed to assess the effectiveness of the trainings provided e.g. pre-test, post-test, feedback etc.

    The consultant shall be also be required to develop finance manual for the University. The processes/ manuals need to evolve as a result of interactions between consultant and IP staff which requires consultant working hands and glove with the University staff.

    Deliverables

    The key deliverables for this area shall following:

    • Training materials on financial management function

    • Provision of trainings to University staff

    • Finance manual for University

    Sustainability

    Consultant needs to work closely with University staff to ensure that the skills imparted are retained going forward.

    Qualifications

    • An advanced degree (Master’s level and above) in organizational development, financial management or a related field;

    • Minimum of 5 years of experience in successfully developing capacity in the areas of financial management is required;

    • Experience in Afghanistan and/or similar context required;

    • Excellent analytical reporting and professional English communication skills;

    • Facilitation, presentation and mentoring skills; and

    • Excellent facilitation skills with demonstrated ability in working with people from diverse backgrounds.


    How to apply:

    How to Apply

    Qualified applicants are encouraged to submit their resumes with a detailed application letter and contact details, no later than July 20, 2017 to afghanistan.jobs@asiafoundation.org. Please clearly indicate “Finance System Development Consultant” in the subject line. Only short listed candidates will be informed.


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    Organization: The Asia Foundation
    Country: Afghanistan
    Closing date: 20 Jul 2017

    The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our work across the region addresses five overarching goals—strengthen governance, empower women, expand economic opportunity, increase environmental resilience, and promote regional cooperation.

    Headquartered in San Francisco, The Asia Foundation works through a network of offices in 18 Asian countries and in Washington, DC. Working with public and private partners, the Foundation receives funding from a diverse group of bilateral and multilateral development agencies, foundations, corporations, and individuals. In 2016, we provided $87.8 million in direct program support and distributed textbooks and other educational materials valued at $9.5 million.

    The Foundation with the support of the United States Agency for International Development (USAID), is implementing an 18 month project to support capacity building of an International University based in Kabul.

    TAF is seeking for a Human Resource System Development Consultant to provide technical support on developing the current level of organizational and staff capacity among the targeted organization in the areas of human resource management by developing respective manual and providing trainings to the staff therein.

    Note: This position can be filled by an individual consultant that can deliver all the items listed in the

    “Key Duties and Responsibilities and Deliverables” section.

    Key Duties/Responsibilities and Deliverables

    General

    The consultant shall work very closely with TAF and university during all stages of the project. Emphasis of overall methodology should be on actively engaging university staff and leadership during each stage so that they take ownership of the interventions and feel motivated to implement the suggested changes and ensuring sustainability of interventions going forward.

    The scope of work may change required may vary based on needs of the project and below only gives outline of expected requirements. The consultant will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.

    Capacity Building Planning

    The consultant shall be required to identify process universe for human resource management function, obtain understanding of current processes and confirming the staff training needs. Further a baseline study needs to be carried out against select KPIs based on which performance of University can be monitored going forward.

    Deliverables

    The key deliverables for this area shall be Capacity Building Plan outlining:

    • Methodology for executing capacity building plan

    • Timelines for proposed interventions

    • Process universe for human resource management functions

    • Table of contents for human resource management manual

    • Training needs assessment including list of trainings required and course outline

    • Baseline study report outlining the current status of agreed indicators

    Capacity Building Interventions

    The consultant shall be required to develop interactive training course material for each area of human resource management based on training needs assessment. The trainings shall include case studies based on actual scenarios (including standard templates) which will help the university staff to implement the developed policies and procedures. Further, while developing the trainings, specific consideration should be given to responsibilities of all level of staff members in processes i.e. leadership, managers and staff to assist them in fulfilling their roles going forward. Further, mechanism should be developed to assess the effectiveness of the trainings provided e.g. pre-test, post-test, feedback etc.

    The consultant shall be also be required to develop/ update human resource management manuals for the University. The processes/ manuals need to evolve as a result of interactions between consultant and IP staff which requires consultant working hands and glove with the University staff.

    Deliverables

    The key deliverables for this area shall following:

    • Training materials on human resource management function

    • Provision of trainings to staff

    • Human resource management manual

    Sustainability

    Consultant needs to work closely with University staff to ensure that the skills imparted to CSO staff are retained going forward. In this regard, a detailed sustainability plan shall be prepared to outline methodology and level of effort required by TAF to support University in maintaining the gains made.

    Deliverables

    The key deliverable for this area shall be a sustainability plan.

    Qualifications

    • An advanced degree (Master’s level and above) in organizational development, human resource management, or a related field;

    • Minimum of 5 years of experience in successfully developing capacity in the areas of human resource management is preferable;

    • Experience in Afghanistan and/or similar context required;

    • Excellent analytical reporting and professional English communication skills;

    • Facilitation, presentation and mentoring skills; and

    • Excellent facilitation skills with demonstrated ability in working with people from diverse backgrounds.


    How to apply:

    Qualified applicants are encouraged to submit their resumes with a detailed application letter and contact details, no later than July 20**, 2017** to afghanistan.jobs@asiafoundation.org. Please clearly indicate “Human Resource Management System Development Consultant” in the subject line. Only short listed candidates will be informed.


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    Organization: The Asia Foundation
    Country: Afghanistan
    Closing date: 20 Jul 2017

    The Asia Foundation is a nonprofit international development organization committed to improving lives across a dynamic and developing Asia. Informed by six decades of experience and deep local expertise, our work across the region addresses five overarching goals—strengthen governance, empower women, expand economic opportunity, increase environmental resilience, and promote regional cooperation.

    Headquartered in San Francisco, The Asia Foundation works through a network of offices in 18 Asian countries and in Washington, DC. Working with public and private partners, the Foundation receives funding from a diverse group of bilateral and multilateral development agencies, foundations, corporations, and individuals. In 2016, we provided $87.8 million in direct program support and distributed textbooks and other educational materials valued at $9.5 million.

    The Foundation with the support of the United States Agency for International Development (USAID), is implementing an 18 month project to support capacity building of an International University based in Kabul.

    TAF is seeking for a Procurement System Development Consultant to provide technical support in developing the current level of organizational and staff capacity among the targeted organization in the area of procurement by developing respective manual, and mentor the staff by providing on the job trainings.

    Note: This position can be filled by an individual consultant that can deliver all the items listed in the “Key Duties and Responsibilities and Deliverables” section.

    Key Duties/Responsibilities and Deliverables

    The scope of work may change required may vary based on needs of the project and below only gives outline of expected requirements. The consultant will, from time to time, be required to undertake other duties of a similar nature as may reasonably be required by his/her line manager.

    Working closely with the Project Manager, this role will support the development of Procurement Strategy and lead on the delivery of innovative and lean procurement solutions that maximizes value for money for the University.

    The consultant shall work very closely with University during all stages of the project. Emphasis of overall methodology should be on actively engaging University staff and leadership during each stage so that they take ownership of the interventions and feel motivated to implement the suggested changes and ensuring sustainability of interventions going forward.

    The ability to build capacity of procurement function of the University is essential. The consultant will be responsible for developing a team of procurement professionals, overseeing their delivery, continually building their capability and improving their performance.

    The consultant shall be required to identify process universe for procurement functional area at University, obtain understanding of current processes and confirming the staff training needs. Further a baseline study needs to be carried out against select KPIs based on which performance of University can be monitored going forward. Further, consultant will be required to develop or update the procurement manual in line with best practices and applicable legal requirements. The processes/ manuals need to evolve as a result of interactions between consultant and IP staff which requires consultant working hands and glove with the University staff.

    The consultant shall be required to develop interactive training course material for procurement management based on training needs assessment. The trainings shall include case studies based on actual scenarios (including standard templates) which will help the University staff to implement the developed policies and procedures. Further, while developing the trainings, specific consideration should be given to responsibilities of all level of staff members in processes i.e. leadership, managers and staff to assist them in fulfilling their roles going forward. Further, mechanism should be developed to assess the effectiveness of the trainings provided e.g. pre-test, post-test, feedback etc.

    Consultant needs to work closely with University staff to ensure that the skills imparted are retained going forward. In this regard, a detailed sustainability plan shall be prepared to outline methodology and level of effort required by TAF to support in maintaining the gains made.

    Consultant will have knowledge and previous experience of working with the USAID Procurement Regulations and an understanding of the challenges faced by a diverse organization with a multimillion spending and how those challenges may be met in line with regulatory and contractual requirements.

    Other responsibilities can include providing assistance in preparation and analysis of commodity spends, rapid development of supplier agreements, identification of potential strategic suppliers, negotiation of formal contracts and timely review of all facilities related purchase orders and supplier contracts. This position will collaborate with the contract accountant responsible for data entry of purchase orders that are in compliance with procurement financial policies and the timely and accurate processing of contract billing.

    Qualifications

    • An advanced degree (Master’s level and above) in organizational development, procurement management, or a related field;

    • Minimum of 5 years of experience in successfully developing capacity in the area of procurement management is required;

    • Experience in Afghanistan and/or similar context required;

    • Excellent analytical reporting and professional English communication skills;

    • Facilitation, presentation and mentoring skills; and

    • Excellent facilitation skills with demonstrated ability in working with people from diverse backgrounds.


    How to apply:

    Qualified applicants are encouraged to submit their resumes with a detailed application letter and contact details, no later than July 20, 2017 to afghanistan.jobs@asiafoundation.org. Please clearly indicate “Procurement System Development Consultant” in the subject line. Only short listed candidates will be informed.


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    Organization: The Asia Foundation
    Country: Philippines
    Closing date: 30 Jul 2017

    The successful recruit will support the “Restoring Mutual Trust in Mindanao through People to People (P2P) Engagement” and “Cohesion, Advocacy, Resilience, and Expansive Engagement (CARE) for Peace” of The Asia Foundation Philippines Conflict Management Unit on project activity implementation and monitoring. S/he will work with the Program Manager and Senior Program Officer to deliver the P2P II and CARE for Peace target results and consults with Finance and Administration staff on all logistical, administrative, and financial aspects of project activities.

    S/he will closely coordinate and liaise with Consultants, stakeholders, and partners to ensure their support on relevant project activities and reporting requirements. Successful recruit will prepare letter of grants to partners and letter of contracts to Consultants and monitor their deliverables and financial requirements. S/he will provide administrative and logistical assistance to the program team on travel arrangements, events/training/workshop organizing and management.

    Qualifications:

    • Must have completed a Bachelor’s degree. Master’s degree is a plus.
    • Minimum of two (2) years professional experience, preferably with development organizations.
    • Excellent verbal and written communication skills in English and Tagalog.
    • Must have strong time management skills and attention to details.
    • Computer proficient in word processing, spreadsheets and database management.
    • Knowledge of the Philippine NGO community and government agencies particularly those working on governance and/or conflict management issues.
    • Knowledge of USAID, DFAT or other international donor agency requirements and regulations is an advantage.

    For more details about the position, please browse through http://bit.ly/JD_APO_P2PandCARE


    How to apply:

    Please send CV and application letter to efren.tadeo@asiafoundation.org not later than July 30, 2017. Due to the high volume of applications we receive, we will only respond to shortlisted candidates.


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    Organization: World Health Organization
    Country: Switzerland
    Closing date: 23 Jul 2017

    Description: To provide operational support for the development, dissemination, and evaluation of the WHO Emergency Medical Teams (EMT) Toolkit with a strong focus on Standard Operating Procedures (SOP’s) for EMTs; perform operational support on the WHO EMT Secretariat in the mentorship, capacity building and training of national EMTs ; to support mentorship and verification of EMTs. Within the EMT Secretariat, this work will be supervised by the Technical Officer responsible for Quality Assurance.

    Key Tasks

    • To develop and disseminate an EMT tool kit including

      • Development of a first draft of the EMT tool kit including supporting SOPs, consolidated examples of best practices, innovative approaches and operational capabilities and new technical standards produced by the technical working groups
    • To support mentorship ,capacity building and training of National EMTs

      • Develop a concept note and proposal for the program development of the “National EMT Accreditation” (National Quality Assurance)
      • Prepare and support the training and capacity building of the EMT tool kit and evaluate its effectiveness in regards to National EMTs
      • Support the EMT secretariat in the planning and delivery of at least 1 capacity building workshops for National EMTs

    Click here for more details


    How to apply:

    Please email your application to emteams@who.int on or before Monay, 23 July 2017, 17:00 Geneva time


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